Grounds Maintenance Services, Buffumville Lake, Charlton, MA and Hodges Village Dam, Oxford, MA

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services for the U.S. Army Corps of Engineers at Buffumville Lake and Hodges Village Dam, located in Charlton and Oxford, MA. The services include general grounds maintenance, spring and fall clean-up, fertilizer application, and specialized tasks such as slope mowing and planting maintenance.

• Buffumville Lake:

  • Mowing of approximately 0.5 acres at Pierpont Meadow Pond Dike (slopes up to 40 degrees).
  • Spring and fall clean-up of approximately 31.5 acres.
  • Spring fertilizer application and milky spore grub treatment of approximately 8.1 acres.

• Hodges Village Dam:

  • Spring and fall clean-up of approximately 8.5 acres.
  • Spring fertilizer application and milky spore grub treatment of approximately 2.7 acres.
  • Planting maintenance of approximately 800 sq. ft. (mulch application and weed removal).

• General:

  • Adherence to U.S. Army Corps of Engineers Safety and Occupational Health Requirements (EM 385-1-1).
  • Submission of an Accident Prevention Plan, Activity Hazard Analysis, and Site Safety and Health Officer Designation.
  • Use of commercial rotary mowers with appropriate safety features and slope-rated equipment.
  • Proper disposal of biodegradable materials and trash.

• Period of Performance: Contract award to November 30, 2026.

• Work Schedule: Monday through Friday, 7:00 AM to 3:30 PM, unless otherwise approved.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9,500,000.00

• Offer Due Date: March 30, 2026, 02:00 PM.

• Submission Method: Via email to the Contract Specialist (Jennifer M. Samela).

• Evaluation Factors: Technical, Price, and Past Performance.

• Site Visits: Strongly recommended, scheduled for March 23, 2026 (9:00 AM) and March 26, 2026 (1:00 PM) at the Buffumville Lake Project Office.

• This acquisition is set aside for Small Business.

• Vendors must be registered in the System for Award Management (SAM).

• Previous contract for similar services was awarded to Global Maintenance LLC for $101,940.

Forms / Attachments / Pricing Sheets

This document contains maps detailing specific areas within several U.S. Army Corps of Engineers (USACE) managed locations. These maps are intended to visually represent areas designated for grounds maintenance activities, including fall and spring clean-up, fertilizer and spore treatment, and planting maintenance. They also delineate USACE boundaries.

• Buffumville Lake: Maps show "BVL Fall & Spring Clean Up Areas" (31.5 Acres), "Fall Clean Up Buildings," and "BVL Fertilizer & Spore Treatment Areas" (8.1 Acres). A map also indicates a "Biodegradable Materials Pile."
• Pierpont Meadow Pond Dike: A map shows the "Pierpont Mowing Area" (0.5 Acres).
• Hodges Village Dam: Maps illustrate "HVD Fall & Spring Clean Up Areas" (8.5 Acres), "HVD Fertilizer & Spore Treatment Areas" (2.7 Acres), "Fall Clean Up Buildings," and "HVD Planting Maintenance" (800 sq. ft.).
• Each map includes a legend, scale bar (in Feet), and indicates the USACE boundary.

These maps are crucial for bidders to understand the specific geographic locations and approximate acreage or square footage associated with various grounds maintenance tasks. They help in visualizing the scope of work, identifying relevant facilities, and assessing the physical areas where services will be required for opportunities related to Buffumville Lake, Pierpont Meadow Pond Dike, and Hodges Village Dam.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" intended to gather information from potential bidders to assess their qualifications and capabilities for an upcoming solicitation. It must be completed and submitted with a quote to receive consideration.

• Company Information: Name, SAM CAGE Code, Address, POC details, and Type of Business.
• Experience: Years of experience in the services, years as a prime contractor/subcontractor, and years on Federal Government contracts. Specifics on subcontractor experience confirmation are noted.
• Past Performance: Details on any failures to complete awarded work, including reasons.
• Personnel: Minimum and maximum number of employees, whether employees are on payroll, and the number of employees anticipated for the project.
• Subcontracting: Information on prime contractors hiring subcontractors, including name, location, and teaming arrangement documentation.
• Employee Experience: Details for each employee performing the work (Position/Title, Years of Experience).
• Certifications/Licenses: Requirements for First Aid/CPR, Fall Protection, Rope Access, applicable licenses, Crane Operator/Qualified Riggers, and Boat Operator. Vendors must provide certificates or a plan for obtaining them.
• References: Three past contract references (Agency/Company Name, Contract Number, Total Contract Value, POC, Start/End Date, Scope of Project) are required. Experience must be within the past three years and similar in size/complexity to the solicitation's scope. Government contracts are preferred.
• Certification: A statement certifying the accuracy of the provided information.

This form is critical for bidders to demonstrate their suitability for the opportunity. Accurate and complete responses regarding experience, personnel, certifications, and past performance are essential for evaluation and consideration. Failure to provide required information may impact the ability to be considered for the award.