Grounds Maintenance Services, Conant Brook Dam, Monson, MA

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services at Conant Brook Dam in Monson, Massachusetts. The U.S. Army Corps of Engineers is seeking proposals for services including biweekly and annual mowing, trimming, and grounds cleaning.

• Biweekly Mowing: Approximately 8.5 acres, to be performed bi-weekly from May through October. Services include mowing, trimming, and grounds cleaning to maintain a neat appearance.

• Annual Mowing: Approximately 6.3 acres of field areas, to be performed annually in October. Mowing height should be between 4 and 6 inches.

• Equipment: Commercial rotary mowers with protective devices are required. Specialized equipment may be needed for dam embankments and dikes. String trimmers are permitted, but steel cords are prohibited. All equipment must be in good operating condition and comply with EM 385-1-1.

• Safety: Compliance with U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1), OSHA, and applicable federal, state, and local safety regulations is mandatory. This includes preparing an Accident Prevention Plan (APP), conducting Activity Hazard Analyses (AHAs), and employing a Site Safety and Health Officer (SSHO).

• Submittals: Pre-work submittals, including APP, AHA, SSHO designation, and certifications, are required within 14 days of contract award.

• Period of Performance: Base year from May 1, 2026, to April 30, 2027. An option year is available from May 1, 2027, to December 31, 2027.

• Contract Type: Firm Fixed Price.

• Estimated Value: Not explicitly stated, but NAICS code 561730 has a size standard of $9,500,000.00.

• Offer Due Date: March 4, 2026, at 2:00 PM.

• Submission Method: Quotes are to be submitted via email to the Contract Specialist.

• Evaluation Factors: Quotes will be evaluated based on Technical, Price, and Past Performance. A comparative evaluation may be performed.

• Site Visit: Interested vendors are encouraged to conduct a site visit. Contact Keith Beecher for arrangements.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9,500,000.00

• Vendors must review the "ADDENDUM TO 52.212-1" and "ADDENDUM TO EVALUATION" for detailed instructions and criteria.

• A mandatory solicitation survey must be completed and returned with quotes.

• Previous contract awarded to Bumblebee Landscaping LLC for $47,810; scope may differ.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" intended to gather information from potential bidders to assess their qualifications and experience for an upcoming solicitation. It requires bidders to submit this form along with their quotes to be considered for the opportunity.

• Company Information: Name, CAGE Code, Address, Point of Contact (POC) details.
• Business Type: Corporation, Partnership, Sole Proprietor, or Other.
• Experience: Years of experience in the services, as a prime contractor, and specifically on Federal Government contracts. Subcontractor experience is only considered if a teaming arrangement is confirmed.
• Past Performance: Details on any previously failed work and reasons.
• Personnel: Minimum and maximum number of employees, whether employees are on payroll, and anticipated number of employees for the project. Information on subcontractors, including teaming arrangement documentation.
• Key Personnel Experience: Details for each employee who will perform the work.
• References: Three (3) contract references from the past three years, similar in size and complexity to the scope of work. Government contracts are preferred.
• Certificates/Licenses: Information on required certifications and licenses, or a plan for obtaining them if not currently held. This section lists specific areas like First Aid/CPR, Fall Protection, Rope Access, applicable licenses, crane operation, and boat operation.
• Certification Statement: A statement certifying the accuracy of the provided information.

This survey is critical for bidders to complete accurately and thoroughly. It directly impacts their ability to be considered for the solicitation. The information requested assesses the bidder's experience, capacity, past performance, and qualifications, which are likely to be key evaluation factors. Failure to provide complete information may result in quotes being deemed non-responsive.