Grounds Maintenance Services, Edward MacDowell Lake, Peterborough, NH

Amendment / Modification

This amendment (0001) to solicitation W912WJ26QA092 provides responses to industry questions and extends the proposal due date.

Key changes include:

• Clarification that manufacturer certifications for specialized mowing equipment are required post-award, not with the initial quote.

• Confirmation that weekend work is generally scheduled between 7:00 AM and 10:00 AM, with flexibility for an earlier start time if approved by the TPOC.

• Clarification that all natural debris from ditch-line cleaning and flood inundations can be disposed of in the on-site stump debris area, and the Government is responsible for clearing the area if it reaches maximum capacity.

• No historical data on personnel or man-hours for weekend picnic shelter cleaning will be provided; vendors are responsible for determining their own staffing needs.

• Subcontractors are permitted, with no specific limitations on subcontracting. Vendors must specify subcontractors in the solicitation survey.

• Past performance of subcontractors will not be considered for past performance requirements unless a suitable teaming arrangement is provided.

• Information regarding incumbent contractors is already included in the solicitation.

• There are no anticipated changes to scope, schedule, or site conditions, but any future changes will be issued via amendment.

• Site visit attendance is not mandatory but is strongly recommended.

• Performance Work Statement (PWS) Sections II, Part 2.2.b.iii, 4.4.d, and 4.4.g.

• Solicitation survey requirements.

• The proposal due date has been extended to April 23, 2026, at 2:00 PM Eastern Time.

• All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for Grounds Maintenance Services at the Edward MacDowell Lake Project in Peterborough, NH. The U.S. Army Corps of Engineers is seeking a contractor to provide comprehensive grounds maintenance.

The scope of work includes:

• Weekly mowing, trimming, and grounds cleaning for administrative and recreation areas (totaling approximately 7.65 acres).
• Annual mowing, trimming, and grounds cleaning for administrative areas (approximately 1.86 acres).
• Bi-annual ditch-line cleaning and trimming (approximately 3,929 feet).
• Weekly cleaning of picnic shelter pads, walkways, grills, and tables during the recreation season (June-September).
• Spring/Fall clean-up services.

Work areas include varied terrain such as steep slopes, rocky areas, wet areas, and areas with stumps.

• The period of performance is from Contract Award through November 30, 2026.

• Work is generally expected Monday-Friday, 7:00 AM to 5:00 PM, with weekend work permitted Saturday-Sunday, 7:00 AM to 10:00 AM.

• Quotes are due by 2:00 PM Eastern on April 23, 2026.

• Quotes must be submitted via email to the Contract Specialist.

• Evaluation will be based on Technical, Price, and Past Performance.

• Vendors must be registered in the System for Award Management (SAM).

• Mandatory submittals include an Accident Prevention Plan Worksheet, Activity Hazard Analysis, Site Safety and Health Officer Designation Letter, and First-Aid/CPR certifications.

• Site visits are strongly recommended and scheduled for April 14 and April 20, 2026.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services) with a size standard of $9,500,000.00.

• Vendors must review "Addendum to 52.212-1" and "Addendum to Evaluation" for detailed instructions and criteria.

• Failure to adhere to all instructions and terms may result in quotes being deemed non-responsive.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for grounds maintenance at Edward MacDowell Lake, Peterborough, NH, for the U.S. Army Corps of Engineers.

• Grounds maintenance activities, specifically focusing on mowing and ditch maintenance.

• Maintenance of picnic shelter and walkway areas.

• The document includes several maps (Informational Maps 1, 2, and 3) detailing specific locations for mowing (annual, weekly), ditch lines, boundary lines, park access roads, project office, public restrooms, picnic shelters, walkways, and a project dumpster location.

• Map 1 details mowing locations with numerical indicators likely representing area size or frequency.

• Map 2 details ditch locations and boundary lines.

• Map 3 details picnic shelter and walkway areas, including shelter walkways shown in red.

• The document is dated February 2026, suggesting the period of performance is related to this timeframe.

• The location is Edward MacDowell Lake, Peterborough, NH.

• Bidders should refer to the provided maps for specific area designations and locations for grounds maintenance tasks.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" that potential bidders must complete and submit with their quote to be considered for the opportunity. It collects essential information about the vendor's experience, capabilities, and personnel.

• Company Information: Name, CAGE Code, Address, POC details, and Type of Business.
• Experience: Years of experience in services, prime contracting, subcontracting, and specifically with Federal Government contracts. Details on any past failures to complete work are also requested.
• Personnel: Minimum and maximum number of employees, whether employees are on payroll, and the number of employees anticipated for this project. Information on subcontractors is also required.
• Employee Experience: Details on individual employee experience for the work contemplated.
• Certifications/Licenses: Requires information on specific certifications (First Aid/CPR, Fall Protection, Rope Access, applicable licenses, Crane Operator, Boat Operator) or a plan for obtaining them. Vendors are instructed not to edit this section.
• References: Three past performance references, including contract agency/company name, contract number, total contract value, POC details, contract dates, and a scope of project description. Government contracts are preferred.
• Statement Certification: A certification by an official representative of the company attesting to the accuracy of the information provided.

Completing this survey accurately and thoroughly is mandatory for consideration. The information provided will be used by the Government to evaluate the bidder's experience, capacity, and qualifications to perform the work described in the solicitation. Failure to provide complete information may result in disqualification.