Grounds Maintenance Services - Multi WV Locations

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain healthy grass, trees, shrubs, and plants, presenting a clean, neat, and professional appearance for grounds maintenance services.

• Provides grounds maintenance services for areas identified in the site plan.

• Includes mowing, grass clipping removal, edging, trimming, spring and fall cleanup, weeding/planting bed maintenance, pruning/trimming of trees/shrubs/hedges, and retention pond maintenance.

• Contractor is responsible for all personnel, supplies, supervision, tools, materials, equipment, and transportation, unless specified as government-furnished.

• Services must meet commercial standards.

• Grass to be cut to a height of no more than three (3) inches and no less than two (2) inches.

• Grass clippings must be removed within four (4) hours after cutting.

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• A Performance Requirements Summary (PRS) outlines specific objectives, standards, performance thresholds (e.g., 100% with no more than one valid customer complaint every three months), and methods of surveillance.

• A Grounds Maintenance Inspection Checklist (Exhibit 2) must be completed monthly and submitted with invoices for payment.

• Period of Performance: One base year and four twelve-month option periods.

• Contract commencement: Within 7 calendar days after notice of contract award.

• Work Schedule: Generally 8:00 AM to 4:30 PM, Monday through Friday, excluding Federal Holidays. Specific grounds maintenance services are scheduled seasonally (e.g., March-November for Southern Region, April-November for Northern Region).

• Place of Performance: Multiple USARC locations in West Virginia, including Cross Lanes, Charleston, Clarksburg, Bridgeport, Grafton, Jane Lew, Kingwood, and Morgantown.

• Non-personal services contract; Government shall not exercise supervision or control over service providers.

• Contractor must maintain an effective quality control system.

• Site visit is strongly urged prior to submitting a quote/offer.

• Contractor personnel must have valid state operator's licenses for vehicle operation and comply with installation security regulations.

• AT Level 1 Training, OPSEC Training, and iWATCH training are required for contractor employees.

• Contractor must comply with all Federal, State, and local laws and regulations regarding environmental protection and disposal.

• Contractor assumes liability for loss or damage to Government property.

• Contractor must provide accurate photographs of service areas prior to and upon completion of work for invoice processing.

• Service Contract Reporting into SAM.GOV is required.

Request for Information (RFI)

This RFI is issued by the U.S. Army Contracting Command – New Jersey to seek potential sources for Grounds Maintenance Services for the 99th Readiness Division. It is for information and planning purposes only and is not a solicitation for quotes or a commitment to award a contract. Responses are voluntary and will not be compensated.

The services are to be performed at the following locations:

• Cross Lanes, WV
• Charleston, WV
• Clarksburg, WV
• Bridgeport, WV
• Grafton, WV
• Jane Lew, WV
• Kingwood, WV
• Morgantown, WV

Additional details are available in the draft Performance Work Statement (PWS) and facility maps.

Respondents are requested to address the following:

• The most appropriate NAICS code for the services, specifically referencing NAICS Code 561730 "Landscaping Services".

• Any concerns or unclear information regarding the draft PWS and/or facility map.

• A capability statement with supporting documentation for organizational and staff capabilities.

• Past performance on similar requirements.

• Plans for subcontracting or teaming arrangements, including the anticipated percentage of work.

• Organization's name, address, email, website, phone number, and point of contact.

• Current small/large business status (including socioeconomic status like SDB, HubZone), company profile (office locations, CAGE Code, DUNs number), under NAICS Code 561730.

• Responses to this RFI must be submitted via email to Contract Specialist, Ronald M. Stinson at Ronald.m.stinson.civ@army.mil.

• Questions should be submitted in writing via email to Ronald Stinson.

Not responding to this RFI does not preclude participation in any future RFQ, if issued.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the Morgantown USARC facility, providing a visual representation of areas requiring different types of grounds maintenance. It serves as a reference for contractors performing these services.

• Areas Mowed: 60,495 SF
• Areas Trimmed: 6,420 SF
• Areas Edged: 275 LF
• Legend: Details symbols for various site features (signs, lights, hydrants, fences, buildings, etc.) and maintenance zones (to be edged, trimmed, mowed).
• Specific Area Designations: Labeled areas with square footage (SF) or linear footage (LF) indicating specific maintenance requirements (e.g., 17790 SF, 6420 SF, 9000 SF, 24080 SF).
• Fence Line: Depicts areas along the fence line requiring trimming.

This map is crucial for bidders to understand the specific scope and scale of grounds maintenance tasks required at the Morgantown USARC. It visually outlines the areas and types of maintenance (mowing, trimming, edging) and helps in estimating labor and resource needs for proposals.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for Preston CTY USARC, located at 504 N. Preston Highway, Kingwood, WV. It details the areas and assets requiring grounds maintenance, including mowing, trimming, and edging.

• Grounds Maintained:
  • Mowed: 70,550 SF
  • Trimmed: 4,280 SF
  • Edged: 380 LF
• Areas to be Edged/Trimmed: Depicted in teal on the map, including areas along fence lines and specific zones around buildings and roads.
• Legend: Identifies various site features such as signs, utility poles, hydrants, buildings, parking areas, and services, with specific designations for areas to be edged, trimmed, or mowed.

This map provides specific spatial information and quantities for grounds maintenance tasks. Bidders can use this to understand the scope of work, estimate labor and equipment needs, and prepare accurate proposals for grounds maintenance services at this facility.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for Charleston AFRC/AMSA #107 (G) at 101 Lakeview Drive, Cross Lanes, WV. It details the areas and assets requiring grounds maintenance, including mowing, trimming, and edging.

• Site Information: Includes Site Code (54685), Facility ID (WV006), and Site UID (004397).
• Maintenance Areas: Specifies areas for mowing (134,235 SF), trimming (26,480 SF), and edging (950 LF).
• Map Legend: Identifies various site features such as signs, hydrants, fences, buildings, parking areas, and roads, categorized by paved/unpaved and services.
• Maintenance Zones: Outlines specific areas designated for edging (teal outline) and trimming (teal fill), with notes indicating trimming is required on both sides of the depicted fence line.
• Asset Areas: Provides square footage for various building footprints and paved/unpaved surfaces.

This map is crucial for understanding the physical scope and specific requirements of grounds maintenance services at the Charleston AFRC/AMSA facility. Bidders should use this document to accurately assess the work involved, including the precise areas and types of maintenance required, which will inform their proposal preparation and pricing.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the Clarksburg USARC, detailing areas designated for mowing, trimming, and edging. It serves as a visual guide for grounds maintenance services.

• Areas Designated:
  • Mowed: 94,880 SF
  • Trimmed: 5,160 SF
  • Edged: 2,270 LF
• Specific Areas Marked: Includes various square footage (SF) and linear footage (LF) designations for different zones within the facility, such as parking areas, buildings, and open grounds.
• Legend: Identifies various site features including signs, lights, utility poles, hydrants, gas meters, fence lines, buildings, and sidewalks, as well as different types of surfaces (paved, unpaved) and maintenance zones (to be mowed, trimmed, edged).

This map is crucial for bidders to understand the physical scope and specific requirements for grounds maintenance services at the Clarksburg USARC. It outlines the exact areas and types of maintenance (mowing, trimming, edging) required, enabling accurate proposal development and resource allocation.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the GEN CHARLES C. ROGERS USARC. It provides a visual representation of the grounds maintenance areas and associated assets. It is intended to guide maintenance activities such as mowing, trimming, and edging.

• Mowed Area: 82,685 SF
• Trimmed Area: 4,965 SF
• Edged Area: 490 LF
• The map details specific areas for mowing, trimming, and edging, including parking lots, sidewalks, and areas along fence lines.
• It includes a legend identifying various ground features and maintenance zones (e.g., "TO BE MOWED", "TO BE TRIMMED", "TO BE EDGED").

This map is crucial for bidders to understand the physical scope and specific requirements for grounds maintenance services at the specified location. It quantifies the areas requiring different types of maintenance, helping bidders to accurately estimate labor, equipment, and time needed for their proposals.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for AMSA # 102 (G) located at 269 Armory Road, Clarksburg, WV. It visually outlines areas requiring grounds maintenance and identifies specific assets.

• Grounds Maintained Areas:
  • Mowed: 128,075 SF
  • Trimmed: 8,145 SF
  • Edged: 320 LF
  • Stormwater Area: 3,780 SF
• Map Legend: Identifies various site features including signs, utility poles, dumpsters, parking areas, buildings, and different types of surfaces (paved, unpaved, road area, stormwater area).
• Maintenance Zones: Specific areas are delineated with square footage (SF) or linear footage (LF) indicating the extent of mowing, trimming, or edging required.
• Specific Instructions: Notes indicate that trimming is required along depicted fence lines, and areas marked "TO BE EDGED," "TO BE TRIMMED," and "TO BE MOWED" are specified.

This map is crucial for bidders to understand the physical scope and specific requirements for grounds maintenance services at AMSA # 102 (G). It details the exact areas and types of maintenance needed, allowing for accurate bidding and resource allocation.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the JANE LEW USARC facility. It visually outlines areas requiring specific grounds maintenance tasks such as mowing, trimming, and edging.

• Site Information: Includes Site Code (54487), Facility ID (WV020), and Site UID (005601).
• Maintenance Areas: Delineates areas for Mowed (85,950 SF), Trimmed (2,400 SF), and Edged (500 LF).
• Map Legend: Identifies various site features including signs, lights, utility poles, hydrants, fence lines, buildings, parking areas, and roads.
• Specific Zones: Highlights areas designated "TO BE EDGED" (teal outline) and "TO BE TRIMMED" (green outline).
• Scale and Orientation: Provides a scale bar in feet and meters, and a compass rose.
• Verification Date: Indicates the field verification date as 16JUN25.

This map is crucial for bidders to understand the physical scope and specific requirements for grounds maintenance services at the JANE LEW USARC. It details the exact locations and types of maintenance required, aiding in accurate bidding and service planning.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the T. Bailey Brown USARC facility. It visually outlines areas requiring maintenance, including mowing, trimming, and edging, and identifies specific assets and features on the grounds.

• Site Information: Includes Site Code (54428), Facility ID (WV014), and Site UID (004161).
• Maintenance Areas: Quantifies areas for mowing (135,525 SF), trimming (4,160 SF), and edging (995 LF).
• Visual Representation: Depicts buildings, parking areas, sidewalks, roads, utility poles, hydrants, gas meters, recycle bins, and fence lines.
• Legend: Explains symbols used on the map for various features and maintenance statuses (to be edged, trimmed, mowed).
• Scale: Provides a scale in both feet and meters for spatial reference.

This map is crucial for bidders to understand the physical layout of the T. Bailey Brown USARC facility and the specific areas and tasks associated with grounds maintenance. It provides a visual and quantitative basis for estimating labor, equipment, and material requirements for groundskeeping services. Bidders should use this map to assess the scope of work, identify potential challenges, and accurately price their proposals.