Grounds Maintenance Services, Westville Lake, Sturbridge and Southbridge, MA

Amendment / Modification

This amendment provides responses to questions submitted by industry regarding the solicitation.

• The amendment clarifies requirements related to previous contract awards, reasons for non-renewal, use of remote control mowers on slopes, and the role of the SSHO.

• It also addresses performance thresholds, "same day completion" requirements, slope gradients for specialized equipment, and post-award submittals.

• The closing date for offers remains March 5, 2026, at 2:00 PM Eastern.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Grounds Maintenance Services at Westville Lake, located in Southbridge & Sturbridge, MA. The U.S. Army Corps of Engineers is procuring these services to maintain the project area.

• Furnish all equipment, materials, labor, and transportation for grounds maintenance.

• Perform weekly lawn mowing for approximately 15.0 acres.

• Conduct a fall clean-up of all weekly mowing areas.

• Mowing and trimming are restricted to specific hours (7:00 am - 3:30 pm) and days, unless otherwise approved.

• Adherence to U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1) and all applicable OSHA, federal, state, and local safety requirements.

• Development and implementation of a site-specific Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

• Requirement for a Level 3 Site Safety and Health Officer (SSHO).

• Compliance with security requirements, including suspicious activity reporting training.

• Contract Period of Performance: From contract award to December 31, 2026.

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: March 5, 2026, 02:00 PM.

• Vendors must review "Addendum to 52.212-1" and "Addendum to Evaluation" for instructions and criteria.

• Quotes must meet all requirements to be considered responsive.

• Mandatory solicitation survey must be completed and returned with quotes.

• Evaluation factors: Technical, Price, and Past Performance.

• Quotes will be evaluated for responsiveness and then comparatively.

• The Government may request quote verification after the solicitation closes.

• Quotes must be signed, and all amendments submitted.

• Vendors must be registered in the System for Award Management (SAM).

• This acquisition is set aside for Small Business.

• NAICS Code: 561730, Size Standard: $9,500,000.00.

• A site visit is encouraged and can be arranged by contacting Keith Beecher at (978) 318-8405 or keith.w.beecher@usace.army.mil.

• Previous contract awarded to Bumblebee Landscaping LLC for $72,120.

• Interested vendors are advised that the scope may differ from the previous contract.

• Questions regarding the solicitation should be directed to Jennifer M. Samela at 978-318-8324 or Jennifer.M.Samela@usace.army.mil.

Form / Attachment / Pricing Sheet

This document contains two maps (Map #1 - Dam Site Mowing and Map #2 - Rec Area Mowing) that delineate specific areas for weekly mowing around the Westville Dam. It serves as a visual guide for contractors performing mowing services.

• Map #1 - Dam Site Mowing: Identifies 11 numbered zones around the dam, garage, and project office areas designated for mowing.
• Map #2 - Rec Area Mowing: Identifies 27 numbered zones within the recreational area, including areas near shelters, boat ramps, and parking lots, designated for mowing.
• Legend: Indicates "Weekly Mowing" areas and "Project Boundary."
• Scale: Provided in feet for both maps.

This attachment is crucial for bidders to understand the precise locations and extent of the areas requiring regular mowing. It directly informs the scope of work, equipment needs, and logistical planning for any vendor bidding on mowing services for the Westville Dam project.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" designed to gather essential information from potential bidders to assess their qualifications and capabilities for an upcoming solicitation. It must be completed and submitted with the bidder's quote to be considered for the opportunity.

• Company Information: Name, SAM CAGE Code, Address, POC details, and Type of Business.
• Experience: Years of experience in relevant services, prime contracting, and federal government contracts. Specifics on subcontractor experience are also requested.
• Past Performance: Details on any failures to complete awarded work, including reasons.
• Personnel: Minimum and maximum number of employees, whether employees are on payroll, and the number of employees anticipated for the project.
• Subcontracting: Information on prime contractors hiring subcontractors, including name and location, and a requirement to attach teaming arrangement documentation.
• Employee Experience: Details for each employee performing the work, including current position/title and years of experience.
• Certifications/Licenses: Requirements for specific certifications (e.g., First Aid/CPR, Fall Protection, Rope Access) and a plan for obtaining them if not already held. Vendors must attach relevant certificates or documentation.
• References: Three past contract references, including agency/company name, contract number, total value, POC, start/end dates, and a scope of project description. Experience must be within the past three years and similar in size and complexity to the solicitation's scope.
• Statement Certification: A certification by an official that the provided information is accurate and complete.

This form is critical for bidders to demonstrate their suitability for the opportunity. Failure to provide complete and accurate information as requested in this survey may result in disqualification. It directly impacts the evaluation of a bidder's experience, capacity, and past performance.