Grounds Maintenance/Snow Removal Services, Calais BP Station, Baring, ME

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for providing building operational services, specifically grounds maintenance and snow removal, for the U.S. Customs and Border Protection (CBP) Calais Border Patrol Station located at 67 Park Road, Baring, ME 04694.

• Land and Grounds Maintenance: Includes general grounds cleaning (removing trash, debris), grass mowing to a uniform height (1.5" to 3"), mowing of non-landscaped areas, grass edging, shrubbery trimming, weed control (primarily without chemicals), fertilizing, watering, raking and removing leaves, and sweeping/cleaning of parking lots and driveways. Specific attention is required for oil spill cleanup and weed removal from cracks in asphalt/concrete.

• Snow Removal: Covers plowing/snow blowing, removal of snow and ice, and salting/sanding to ensure bare pavement and eliminate hazardous conditions. Services are prioritized for CBP property and must commence automatically when snow accumulations reach two (2) inches or more, or as directed by the Government Authorized Representative. Snow removal must be completed prior to building occupants reporting for work. Specific areas include entrances, steps, sidewalks, roadways, parking areas, garage doors, bulk gasoline tanks, dumpster areas, gate controllers, bollards, and fuel station areas. Snow and ice will not be dumped on or near trees, shrubs, grass, or flower beds. Snow may need to be hauled off-site if space is insufficient.

• Grounds must be maintained to present a well-groomed appearance year-round.

• Grass height must be consistently between 1.5" to 3", unless altered by the Government Authorized Representative.

• Weed-free landscaped areas are required.

• Snow removal must ensure pavement is bare as weather permits and all hazardous conditions are eliminated.

• Contractor must submit an annual snow removal plan and a snow removal log after each event.

• Services are to be performed at the Calais Border Patrol Station, 67 Park Road, Baring, ME 04694.

• Work is typically performed within a 5-7 day week (0700-1530), unless otherwise approved. Snow removal must occur prior to 0700.

• Contractor must provide all management, supervision, labor, transportation, supplies, and equipment unless otherwise specified.

• Government will provide electrical power, hot/cold water, and potentially storage space.

• Contractor must obtain all necessary permits and licenses and comply with all applicable laws.

• Hazardous materials must be properly disposed of, with chain of disposal provided.

• Strict adherence to physical security requirements, including key and access card control, is mandatory.

• Contractor personnel must wear company-branded clothing and undergo security processing and orientation.

• Managers and supervisors require at least 2 years of experience in similar operations.

• Contractor is responsible for any damage caused by snow removal activities.

Form / Attachment / Pricing Sheet

This document, "Attachment B Frequency," outlines the required tasks and their frequencies for Land and Grounds Maintenance at Calais BPS. It serves as a guide for contractors to understand the expected service schedule.

• Tasks: Includes tasks such as Perform Grounds Cleaning, Grass Mowing, Mowing of Non-landscaped Areas, Grass Edging, Shrubbery Trimming, Weed Control, Fertilizing, and Rake and Remove Leaves.
• Frequencies: A detailed chart indicates the frequency for each task using abbreviations (e.g., D for Daily, W for Weekly, M1 for Monthly, A for Annual). Some tasks have specific monthly or seasonal applicability noted (e.g., Rake and Remove Leaves for 2 months).
• Frequency Key: A legend defines the abbreviations used for task frequencies.
• Labor Hours: Bidders are instructed to identify the total estimated labor hours needed to complete the proposed frequencies.
• Contact Information: Provides the COR (Contracting Officer's Representative) name, address, and phone number for service location.

This attachment is crucial for bidders to accurately estimate labor, resources, and costs associated with the grounds maintenance services. It defines the scope and expected service levels, directly impacting proposal development and pricing. Bidders must carefully review the tasks and their associated frequencies to ensure their proposed approach meets the government's requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6. It constitutes the only solicitation, and quotes are being requested. The procurement is set aside for Small Business vendors under NAICS code 561730 (Landscaping Services) with a small business size standard of $8.5 million.

• The solicitation requests quotes for "OPS-Calais BPS-Grounds Base" and "OPS-Calais BPS-Snow Base".

• A technical capability statement or proposal is required, detailing the vendor's ability to meet the requirements in the Statement of Work (SOW).

• Past performance will be reviewed; recent and relevant performance within the past 36 months is preferred.

• The contract type is a Firm Fixed Price Purchase Order.

• The period of performance is from 04/01/2026 through 03/31/2027, with four (4) one-year option periods.

• The estimated value is not explicitly stated, but the NAICS code indicates a small business size standard of $8.5 million.

• Quotes must be submitted via email to robert.j.kay@cbp.dhs.gov.

• Submission deadline: 02/11/2026 at 2:00 p.m. ET.

• Questions concerning the solicitation must be submitted by 02/09/2026 at 12:00 p.m. ET.

• Evaluation criteria: The contract will be awarded to the offeror providing the best value. Technical Capability and Past Performance combined will be more important than price.

• Required submission documents: Signed SF 18, Technical Capability Statement/Proposal, Completed Price Quote Form, and Past Performance Questionnaires.

• This procurement is set aside for Small Business vendors under NAICS 561730.

• A mandatory contractor walk-thru is scheduled for 02/06/2026 at 11:00 a.m. at the Calais BP Station, 67 Park Road, Baring, ME 04694.

• Attached documents include: SOW, Price Schedule, Attachment A, Attachment B, Wage Determination, and Past Performance Questionnaire.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for the Grounds/Snow BP Station opportunity in Calais, ME. It outlines the pricing structure for various services over a base year and four option years.

• Services: Includes Base Year Grounds Maintenance, Base Year Snow Removal Services, and four Option Years for both Grounds Maintenance and Snow Removal Services.
• Period of Performance: Each service item specifies a performance period, starting from April 1, 2026, and extending through March 31, 2031.
• Pricing Structure: The schedule provides fields for Quantity, Unit, Unit Price, and Total for each service item. All unit prices and totals are left blank, indicating they are to be filled in by the bidder.

Bidders must use this price schedule to provide their proposed pricing for all listed services. This document is critical for proposal preparation and will be used to evaluate the cost component of bids.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire for the "Grounds/Snow Calais BP Station" RFQ (70B03C26Q00000046). It is used by the Department of Homeland Security, Customs and Border Protection to gather feedback on an offeror's past performance, which is a significant part of the evaluation criteria for this acquisition.

• Part One: Instructions: Provides instructions for the evaluator, including the recipient of the questionnaire (robert.j.kay@cbp.dhs.gov) and the return deadline (Tuesday, 2/11/2026 at 2:00 p.m. ET).
• Part Two: General Information: Collects details about the contract being evaluated, including Offeror's Name, Customer Organization, Contract Number, Evaluator's Name, Contract Value, Award/Completion Dates, Contract Type, Complexity of Work, and a Brief Description of Contract Requirements.
• Part Three: Offeror Performance Rating: Requires evaluators to rate the offeror's performance on Quality of Services/Reports, Project Management, Timeliness of Performance, and Cost Effectiveness using adjectival ratings (Superior, Satisfactory, Unsatisfactory, Neutral) and specific sub-factors. It also asks about contract termination, the contractor's greatest strength and weakness, and whether the evaluator would award another contract.
• Part Four: Evaluator's Certification: A certification statement for the evaluator.

Bidders should be aware that this questionnaire will be sent to their past customers. The responses will directly impact the evaluation of their past performance. Understanding the questions asked can help bidders prepare by ensuring their past performance records are well-documented and that their customers are aware of the importance of providing thorough and positive feedback.