Groundskeeping Services at Building 977 Campbell Industrial Park, NUWC DETPAC, Kapolei, Hawaii

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the Grounds Maintenance at Bldg. 977 Campbell Industrial Park opportunity.

• Weed Removal: Mechanical weed-whacking to ground level is acceptable; complete root extraction is not required.
• Historical Landmark Restrictions: No restrictions on the type of mechanical equipment used near historical structures.
• Green Waste Disposal: No designated local green waste facility is recommended; contractors must follow all federal, state, and local regulations for transport and disposal.
• Site Access: Government escort is guaranteed starting at 07:00.
• Incidental Engineering: This refers to the contractor's responsibility for developing internal plans and procedures for safe execution, not submission of formal deliverables.
• Personnel Citizenship Verification: Proof of U.S. citizenship (e.g., passport, birth certificate) is required and will be requested via a secure drop box seven days prior to the first scheduled visit.
• Safety Program Deliverables: Written safety program and hazard assessments are required from the awardee at least ten working days before work begins, not with the initial quote.
• Green Bin Staging: A large roll-off bin for green waste can be staged on-site for approximately 2 months for initial clearing.
• Lawnmower Storage: A sit-down lawnmower can be stored on-site for the initial clearing (approx. 2 months), with requirements for a portable fire extinguisher and spill kit.

These clarifications address specific requirements and operational details, potentially impacting how bidders prepare their proposals and plan for execution. No changes to deadlines or submission rules were noted.

Amendment / Modification

This amendment (0001) to solicitation N0025326Q0006 is issued to provide answers to vendor questions.

• Section J - List of Attachments: The following attachment was added:
  • C7_Amendment0001_Q&A

This amendment does not explicitly state any changes to proposal deadlines or submission requirements. However, bidders should review the attached Q&A document for any clarifications that may impact their proposals.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services at the Naval Undersea Warfare Center (NUWC) Detachment Pacific (DETPAC) in Kapolei, Hawaii. The services are required for the Bldg. 977 compound, covering approximately 1.021 acres.

• Perform grounds maintenance services three times per year (February, May, and September).

• Cut grass to less than three inches and remove all weeds within the compound fence line.

• Clear a three-foot firebreak immediately outside the compound fence line.

• Clear the northern perimeter of the driveway up to the DLNR fenceline.

• Clear a 12-foot turning radius of the cattle gate.

• Use industry best commercial practices.

• Protect Government property and historical integrity of the site.

• Comply with all applicable safety and environmental regulations.

• Prohibited activities include: digging, trenching, and the intentional introduction of native plants.

• Mowing equipment must have a portable fire extinguisher; spill kits must be available.

• Disposal of debris must be in accordance with Federal, State, and local laws.

• Proof of U.S. citizenship is required for contractor personnel.

• Advance notice (one day) is required for site visits; electronic devices and photographs are prohibited within the compound.

• The contract type is Firm Fixed Price.

• The period of performance shall not exceed 365 days.

• Normal working hours are 0700-1500, Monday through Friday. Contractor must be off property by 1530.

• The contract includes a base year and four option years.

• The estimated value for the NAICS code 561730 is USD 9,500,000.00.

• Offer Due Date: 29 May 2026, 08:00 PM.

• Award will be made to the technically acceptable offer providing the best value to the Government, considering price and past performance (quality and delivery).

• Offers must be on the basis of furnishing all units of all items.

• Questions are due two business days before the closing date.

• A pre-bid/pre-proposal site visit is scheduled for 20 May 2026 at 10 AM Hawaii Standard Time.

• This acquisition is set aside for Small Business.

• The solicitation includes various FAR and DFARS clauses, including those related to electronic submission of payment requests (WAWF), safety requirements, and organizational conflict of interest.

• Attachments include: Wage Determination, Industrial Park Map, Contractors Guide to Env. Compliance, OPSEC Guide, Safety Requirements for Contractors, and Security Requirements.

Form / Attachment / Pricing Sheet

This document, "C7_Contractors_Guide_to_Env_Compliance.pdf", serves as a guide for contractors and subcontractors working at Naval Base Kitsap (NBK) Keyport, detailing environmental compliance requirements. It aims to assist contractors in understanding and adhering to federal, state, local, and Department of the Navy environmental regulations while on base.

• Environmental Policy: Outlines the commitment to environmentally responsible business practices, pollution prevention, resource conservation, and environmental stewardship.
• Emergency Response: Provides critical contact information and procedures for various emergencies, including medical, fire, and spill response, with different numbers for Navy and non-Navy phones.
• Environmental Compliance: Defines environmental compliance and highlights potential significant considerations for contractors, such as emergency response numbers, hazardous material management, and waste disposal.
• Environmental Training: Details general environmental awareness training and specific training for Hazardous Waste (HW) Site Managers.
• Spill Prevention and Response: Covers procedures for preventing and responding to oil and hazardous substance spills, including storage tank management and preventative measures.
• Hazardous Material Management: Addresses the procurement, storage, use, and minimization of hazardous materials, including requirements for Safety Data Sheets (SDS) and the Contractor's Hazardous Material Inventory (CHMI) form.
• Waste Management: Outlines procedures for managing hazardous (dangerous) waste, solid (non-hazardous) waste, and recycling, including waste determination, container management, and disposal.
• Clean Water: Details requirements for potable water connections, stormwater management, and wastewater/sanitary sewer discharges.
• Clean Air: Covers regulations related to air pollution, including refrigerants, ozone-depleting substances, and air contaminant generating processes.
• Asbestos and Demolition: Provides guidance on asbestos identification, removal, and demolition project requirements, including notification procedures.
• Contaminated Sites: Describes the Navy's Installation Restoration Program and Land Use Controls (LUCs) for contaminated sites.
• Excavations: Outlines procedures for soil handling and site approval for excavation projects.
• Natural Resources and Cultural Resources: Addresses the protection of natural and cultural resources on base.
• Appendices: Includes example forms such as the Contractor Hazardous Material Inventory (CHMI), Waste Generation Record (WGR), Site Registration Form, and Waste Disposal Request (WDR), along with guidance on soil testing and disposal, and a pressure washing process.

This document is crucial for any contractor or subcontractor planning to perform work at NBK Keyport. It provides essential information on environmental regulations, procedures, and points of contact necessary for compliance, thereby helping bidders to accurately assess project requirements and potential environmental liabilities. Failure to comply with these requirements can lead to significant penalties and project delays.

Form / Attachment / Pricing Sheet

This document is a map illustrating the groundskeeping service areas and relevant features for the property located at 91-120 Olai Street, Kapolei, HI 96707. It serves as a visual aid for understanding the scope of work related to groundskeeping.

• Groundskeeping Areas: Outlined polygons indicating areas requiring groundskeeping services.
• Security Fenceline: Depicts the security fencing on the property.
• DLNR Protected Area: Identifies an area strictly outside the scope of work.
• Permanent Obstacles: Labeled points indicating permanent structures or features relevant to groundskeeping, including:
  • Sensor Towers (4)
  • Aboveground Cable
  • Radome
  • Antennas
• Firebreaks: Designated 3-foot firebreak zones.
• Notable Structures: Includes labels for a 120-ft Tower, 100-ft Tower, Buildings (Bldg.), Trailer, Lighthouse, and Cattle Gate.
• Location Context: An inset map shows the location of Barbers Point, Hawaii, on Oahu.
• Scale and Dimensions: Noted as "Drawing not to scale. Dimensions approximated."
• Update Information: Updated 2/4/2026 by CAW.

This map is crucial for bidders to visually understand the physical layout of the site, identify specific areas and features that require groundskeeping, and recognize any limitations or protected zones. It helps in accurately assessing the scope and complexity of the groundskeeping services required for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) and the Executive Order 13706 (Establishing Paid Sick Leave for Federal Contractors). It provides the minimum wage rates and fringe benefits required for various occupations performing contract work in American Samoa, Hawaii, and Johnston Island.

• Lists numerous occupations with corresponding minimum hourly wage rates and fringe benefits.
• Includes specific notes and footnotes regarding applicability, such as for computer employees and hazardous pay differentials.
• Details requirements for paid sick leave (EO 13706) and general vacation and holiday provisions.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified locations. It directly impacts the pricing of proposals and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations.

Other / Unclassified

This document is the "Operations Security (OPSEC) Guide for Defense Contractors (Rev B)" developed by the Security Office (Code 105) of the Naval Undersea Warfare Center Division Keyport.

This guide provides essential information for defense contractors working with the Naval Undersea Warfare Center Division (NUWCDIVKPT) Keyport, its detachments, other military facilities, and aboard U.S. Navy vessels and aircraft. It outlines the mandatory Operations Security (OPSEC) requirements and guidance necessary for contractors to ensure compliance and protect national security information.

Key areas covered include:

• Definition and purpose of OPSEC.
• Applicability of OPSEC requirements to specific contracts, including those requiring physical access to facilities or handling of sensitive government-supplied material.
• General contractor OPSEC requirements, such as restrictions on electronic devices, public discussions of government operations, and posting of sensitive information.
• Specific requirements for permanent onsite contractors, including assigning an OPSEC Point of Contact and mandatory training.
• OPSEC training requirements, including initial and annual refresher training.
• Guidance on developing contractor OPSEC plans when required by the contract.
• Definitions of key terms related to OPSEC.
• References to relevant regulations and resources for OPSEC.

Bidders should review this guide to understand the OPSEC obligations and potential costs associated with compliance, which must be included in their proposals. Failure to adhere to these requirements can jeopardize mission accomplishment and national security.

Other / Unclassified

This document, "Safety Requirements for Contractors and Subcontractors," outlines the safety protocols, regulations, and responsibilities that contractors and their employees must adhere to when performing work at NUWC Division, Keyport facilities. It covers a wide range of safety topics, including general requirements, specific program requirements (e.g., asbestos, lead, confined spaces, hazard communication, electrical safety, weight handling, explosives), and points of contact.

This document is crucial for any potential bidder or contractor performing work at NUWC Division, Keyport. It details the mandatory safety standards, procedures, and compliance measures that must be followed. Bidders should review this document to understand the safety obligations, potential hazards, reporting requirements, and the government's expectations regarding safety performance. Failure to comply with these requirements could impact contract performance and may lead to contract termination. Key areas of focus include:

• Contractor Responsibilities: Ensuring safe work performance, compliance with OSHA and other regulations, and maintaining a safety program.
• Specific Hazards: Detailed requirements for managing risks associated with asbestos, lead, toxic metals, confined spaces, hazardous atmospheres, energy control (lockout/tagout), electrical systems, pressurized systems, lithium batteries, trenching, excavations, hot work, fall protection, explosives, weight handling, and ionizing radiation.
• Reporting and Documentation: Requirements for reporting accidents, mishaps, and providing various certifications and plans.
• Points of Contact: Information on who to contact for emergencies and specific safety matters.
• Embedded Contractor Workforce: Specific considerations for contractors working alongside government employees.

Form / Attachment / Pricing Sheet

This document outlines the security requirements for contractor personnel performing work aboard U.S. Navy ships or associated shore facilities. It details the procedures for obtaining necessary permissions to visit, including requirements for both classified and unclassified visits.

• Permission to Visit: Contractors must submit visit requests via JPAS or a written request if JPAS access is unavailable. Specific information is required for both classified (DOD 5220.22M) and unclassified visits.
• Unclassified Visit Information: Requires Name, Job Title, Government Security Clearance (if any), SSN, Date/Place of Birth, Citizenship, Current Residence Address, and Length of Visit.
• Citizenship: Proof of U.S. citizenship is required for admission to Navy facilities or ships.
• Compliance: Contractors must adhere to security regulations at NUWC Division Keyport and Keyport Annex Bangor. Government-granted clearances are mandatory for restricted areas or classified information. Personnel may need to complete forms regarding personal history and foreign travel.
• DD Form 254: If applicable, this form specifies security provisions for classified information.
• Passes and Badges: Contractors are responsible for collecting and returning all identification and vehicle passes within three days of employee separation.
• Briefings: Personnel must be briefed on facility/ship security requirements. A list of briefed personnel and company vehicles may need to be submitted to the COR.
• Security Education: Contractor employees in government spaces are subject to the activity's security education program, including reviewing STQ Bulletins and attending annual counterintelligence briefings for those with SECRET or higher clearances.
• Restricted Items: Use of privately owned PCs and cellular telephones requires notification to the Contracting Officer. Photographic, tape, or other recording devices are prohibited.

This document is critical for bidders to understand the security protocols and personnel requirements necessary for contract performance. It highlights potential hurdles and compliance obligations related to site access, background checks, and the handling of sensitive information, which may impact staffing decisions and overall bid preparation.