GSA Fleet Lease Vehicle Auction and Marshalling Services Medford, OR

Quick Summary

The General Services Administration (GSA) Office of Fleet Management has issued a Request for Information (RFI) for Vehicle Auction and Marshalling Services in Medford, OR. This RFI seeks industry input to modernize and streamline GSA's public vehicle sales model, particularly for Electric Vehicles. Interested parties must be located within 50 miles of Medford, OR, and own or legally lease their facility. Responses are due January 27, 2026.

Purpose & Scope

GSA Fleet manages over 227,000 vehicles and requires contractor support for the disposition of used Government vehicles. The RFI aims to gather best practices, strategies, platforms, and expertise for both auction and marshalling services. GSA is exploring new sales pathways, including retail sales, to broaden market presence and increase net proceeds, with a specific focus on leveraging vendor expertise for Electric Vehicles.

Key Services Required

Auction Services:

• Advise on optimal disposition strategies for various vehicle types, including specialty and Zero Emission Vehicles.
• Perform full vehicle inspections, condition reporting, imagery capture, and description writing.
• Recommend repairs and pricing to maximize return on investment.
• Create and execute marketing plans for public sales.
• Manage electronic inventory, documentation, bidder/buyer processes, and payment collection.
• Store, service, and remarket electric vehicles, including charging infrastructure.
• Prepare vehicles for sale (reconditioning, maintenance, repair, equipment removal).
• Provide state-of-the-art technology for customer experience and conduct competitive sales.

Marshalling Services:

• Transport vehicles to and from vendor locations.
• Inspect vehicles upon delivery for damage and completeness.
• Perform telematics device installation/activation and pre-delivery inspections (PDI).
• Prepare new vehicles for customer receipt and provide driver education.
• Offer specialized expertise in Electric Vehicle management and charging.
• Maintain vehicle fuel and charge levels.
• Manage documentation, scheduled appointments, and vehicle assignment/termination.
• Ensure security, storage, and inventory control of vehicles and assets.

Contract & Timeline

• Type: Request for Information (RFI) / Sources Sought (for market research only).
• Duration: Services required on or about May 1, 2026 – April 30, 2027.
• Place of Performance: Medford, OR. Vendors must be within 50 miles and own/lease their facility.
• Set-Aside: None specified (This is an RFI).
• Questions Due: January 13, 2026, by 1:00 p.m. Central.
• Responses Due: January 27, 2026, by 1:00 p.m. Central.
• Published: December 11, 2025.

Submission Requirements

Responses must be in Microsoft Word or PDF format, limited to 15 pages, using Calibri, Arial, or Times New Roman font (size 11, single spacing). Submissions and questions are to be emailed to jeffrey.whelpley@gsa.gov. Respondents must provide company information, SAM.gov registration details (UEI), services offered (auction, marshalling, or both), annual vehicle capacity, sales frequency, specialization, proximity to Medford, NAICS code, socio-economic status, and facility ownership. The "Vendor Response" document details specific information required, including insurance and facility capabilities.

Additional Notes

This RFI is for informational purposes only and is not a solicitation. The government is not obligated to make an award, and costs incurred in response will not be reimbursed. Proprietary information should be clearly marked.