GSA Fleet Lease Vehicle Marshalling Services Medford, OR

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) for marshalling services in support of the General Services Administration's Fleet Program Office in Medford, OR. The services encompass receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles.

• Marshalling services for approximately 577 vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: 12-month base period (June 1, 2026 – May 31, 2027) with three 12-month option periods.

• Estimated Value: Not explicitly stated, but the small business size standard is $9M.

• Service Contract Act applies; DOL Wage Determination 2015-5571 REV 27 applies.

• Proposal Submission Deadline: March 26, 2026, 3:00 pm Central Daylight Time.

• Submission Method: Email to jeffrey.whelpley@gsa.gov with subject line "Proposal FOR 47QMCA26R0036".

• Questions Deadline: March 16, 2026, 3:00 pm Central Daylight Time via email to jeffrey.whelpley@gsa.gov with subject line "QUESTIONS FOR 47QMCA26R0036".

• Evaluation Criteria: Best value to the Government, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits. Prices must be fair and reasonable.

• Pre-Proposal Conference: March 12, 2026, 11:00 am Central Daylight Time via Google Meet. RSVP required by March 11, 3:00 pm Central Time.

• Full and open competition under NAICS 811111.

• Small business size standard is $9M.

• Offerors must self-certify they are not suspended or debarred.

• Offerors must be registered in SAM.gov.

• Vendor must be the owner or legal lessee of the facility at the time of solicitation.

• Solicitation and amendments will be available for download at https://sam.gov/. No hard copies will be issued.

• A BPA is a streamlined method for acquiring services on an as-needed basis, not a contract itself.

• All calls/orders must be acknowledged by the BPA Holder.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide contractor-supported vehicle marshalling and sales services for the U.S. General Services Administration (GSA), leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., its territories, and worldwide.

• Contractor must assign a program manager as the primary point of contact.

• New Vehicle Delivery: Inspect, accept, and document vehicles via GSA's GSAFleet.gov tool. Document any damage or missing components.

• Vehicle Preparation: Prepare new and used vehicles for release, including cleaning, fueling/charging, and ensuring all required equipment is present.

• License Plate & Card Management: Manage inventory and reconciliation of license plates and GSA Fleet Services Cards.

• Vehicle Release: Manage customer scheduling, conduct inspections with customers, and complete the electronic Vehicle Accountability Form (eVAF).

• Used Vehicle Reception: Inspect, document damage, and photograph used vehicles.

• Telematics & Device Management: Install, remove, and manage inventory of government-provided telematics and other tracking devices.

• Fueling & Charging: Verify fuel levels and coordinate fueling for internal combustion engine vehicles; charge electric vehicles to a minimum of 100 miles range.

• Vehicle Movement: Relocate vehicles via driving or carrier service, with specific requirements for standard and non-standard vehicles, and optional services for longer distances and door-to-door delivery.

• Optional Services: Notary services, ocean freight transportation.

• Timely performance and submission of deliverables are essential.

• Specific performance requirements are detailed in Table 2, including timeframes for vehicle acceptance, license plate management, and vehicle preparation.

• Not explicitly stated in the provided sections, but services are required across the U.S., its territories, and worldwide.

• Contractor must own or legally lease the facility where performance occurs.

• Facility Requirements: Must meet specific criteria outlined in Table 1 (e.g., space, parking, secure storage, Wi-Fi, ADA compliance).

• GSA Systems: Utilize GSAFleet.gov eTools for inventory management, reporting, and various functions (e.g., Vehicle Delivery Scan, DIT Reporting, eVAF).

• GSA Affiliated Customer Account (GACA): Required for file sharing.

• Invoicing: Monthly submission for marshalling services; specific content requirements for invoices.

• Prohibitions: No personal use of government vehicles; no use of GSA Fleet Services Cards for personal or business use.

• Information Technology Security: Adherence to secure protocols (HTTPS, HSTS, MFA recommended).

• Sensitive Items: Contractor must notify GSA immediately if sensitive items are found in vehicles.

• Government Furnished Property (GFP): Contractor is responsible for managing and securing GFP, including vehicles, Fleet Services Cards, and telematics devices.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) systems and information.

While not a solicitation or SOW, this document outlines the GSA's stringent requirements and procedures for access control. Bidders whose work involves GSA IT systems or data may need to understand and comply with these access control policies, including:

• Identification, Authentication, and Authorization: Procedures for verifying user identities and granting appropriate access levels.
• Least Privilege and Separation of Duties: Principles ensuring users only have access necessary for their roles and that critical processes are not controlled by a single individual.
• Account Management: Requirements for creating, managing, and disabling user accounts.
• Remote and Wireless Access: Guidelines for secure remote and wireless connections.
• Mobile Device Security: Controls for accessing GSA systems via mobile devices.
• Information Sharing: Policies governing the sharing of sensitive data.

Understanding these requirements is crucial for any vendor proposing to work with GSA's IT infrastructure, as compliance will likely be a contractual obligation.

Form / Attachment / Pricing Sheet

This document is a vendor response form for Solicitation # 47QMCA26R0036, likely related to a Blanket Purchase Agreement (BPA). It requires bidders to provide specific company and contact information, details about their proposed place of performance, and confirmations regarding SAM registration, vehicle capacity, facility information, and insurance.

• Contractor Information: Company name, address, telephone, email, UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiator.
• Remittance Address: For payment processing.
• Place of Performance: Locations, owner/manager details, and delivery hours.
• SAM Registration: Confirmation of current registration and certifications.
• Vehicle Capacity: Marshalling and storage capacity.
• Facility Information: Details on security, space, surface type, restrooms, ADA compliance, storage, desk space, and internet access.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements.

This form is critical for bidders to complete accurately as it gathers essential information required for the government to evaluate their capability and compliance with the solicitation's requirements. Failure to provide complete and accurate information may impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0036. It is intended for contractors to insert their proposed pricing for various line items related to vehicle services.

• Solicitation Number: 47QMCA26R0036
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery, release, receiving, preparation, telematics, fueling, charging, vehicle movement (various types and distances), notary services, and storage.
• Units: Specifies the unit of measure for each line item (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Column for bidders to enter their proposed pricing.

This spreadsheet is critical for bidders to complete and submit as part of their proposal. It requires bidders to provide detailed pricing for each service outlined, which will likely be a key factor in the evaluation of their offer. Bidders must carefully review the descriptions and units to ensure accurate and competitive pricing is submitted.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for a single-award BPA. It details the agreement between the U.S. General Services Administration (GSA) and a "Supplier" (Name of Company TBD) for furnishing marshalling services.

• Services: Marshalling services as per an incorporated Statement of Work (SOW) dated February 26, 2026.
• Performance Location: To Be Determined (TBD).
• Period of Performance: A 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Purchase Limitation: Individual purchases under the BPA shall not exceed $500,000.
• Ordering: Orders can be placed telephonically, in person, or via government order forms, and must include specific information like BPA number, order number, date, line items, quantities, and pricing.
• Invoicing: Invoices must be submitted monthly (or more frequently if agreed upon) to the Contracting Officer's Representative (COR) for approval before submission to the GSA Finance Office via the Treasury's Invoice Processing Platform (IPP).
• Payment: Accepted via Electronic Funds Transfer (EFT).
• Cancellation: Either party may cancel with 30 days' written notice.
• Service Contract Reporting: Required via SAM.gov for contracts valued at $500,000 or greater.
• CPARS: Contractor performance will be evaluated in CPARS.
• Price Adjustments: Automatic adjustments at option period exercise based on agreed escalation rates; additional adjustments for Vehicle Movement CLINs require CO approval.

This document establishes the framework for a potential BPA. Bidders should review the terms, conditions, SOW, pricing schedule, and other incorporated attachments to understand the scope of services, performance expectations, ordering procedures, payment terms, and reporting requirements. It serves as a template for the agreement that the selected supplier will enter into.

Solicitation / RFP / RFQ

This document outlines the "Instructions to Offerors" for commercial products and commercial services, providing essential guidance for potential bidders responding to a solicitation. It details the required components of an offer, the period for acceptance, and procedures for late submissions, modifications, and withdrawals.

• Offer Submission: Offers must include the solicitation number, Offeror's name, address, UEI, EFT indicator, information for evaluation factors, required representations/certifications, and a statement of agreement with solicitation terms.

• Period for Acceptance: Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers are generally not considered unless received before award and acceptance would not delay acquisition. Late modifications favorable to the Government may be accepted.

• Withdrawal: Offers may be withdrawn by written notice before award.

• Contract Award: The Government intends to award without discussions but reserves the right to conduct them. The Government may reject offers, accept non-lowest offers, and waive informalities.

• Debriefings: Information on post-award debriefings is provided, including agency evaluation of weak factors, overall ratings, ranking, rationale for award, and make/model of products for commercial acquisitions.

• Offer Content: Offers must contain the Offeror's best terms as the Government intends to award without discussions.

• Evaluation: The document references "52.212-2" for evaluation factors, which are not detailed within this specific document.

Not specified in this document.

• This document incorporates FAR clauses by reference, including "52.212-4 Terms and Conditions-Commercial Products and Commercial Services (Nov 2025)", which covers definitions, inspection/acceptance, assignment, changes, disputes, excusable delays, invoice requirements, patent indemnity, payment terms, risk of loss, taxes, termination for convenience/cause, title, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.
• It also references other clauses such as "52.217-8 Option to Extend Services", "52.217-9 Option to Extend the Term of the Contract", "52.228-10 Vehicular and General Public Liability Insurance", and various GSAR clauses.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Oregon County of Jackson).

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders related to paid sick leave and minimum wage rates for federal contractors.
• Details health and welfare benefits, vacation time, and paid holidays.
• Provides information on hazardous pay differentials.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for any bidder on a federal contract that falls under the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws regarding wages and benefits for service employees.