GSA Fleet Lease Vehicle Auction & Marshalling Services Guam

Questions & Answers / Clarifications

This document contains responses to Questions and Requests for Information (RFIs) related to a Sources Sought posting (47QMCA26N0013) for GSA auctions.

• Payment Collection Process: The requirement to "Facilitate and perform payment collection process" involves setting up systems, offering payment options (credit card, wire, check), communicating instructions, troubleshooting issues, and providing documentation. It also includes actively verifying, processing, tracking, and following up on payments.
• Payment Handling: Cash and checks are to be deposited into the vendor's business account, with the GSA's portion wired to the GSA account. The vendor must provide a copy of the wire transfer to the Sales Contracting Officer's Representative.
• Turnaround Time for Funds: Checks processed by the vendor should be turned around as soon as possible to ensure the full complement of funds is wired to the financial institution.
• Vehicle Origin: Vehicles are shipped from CONUS suppliers, not from a single source.
• Repair Costs: Repairs performed by subcontractors are paid by GSA's Maintenance Control Center (MCC). Repairs performed by the contractor are paid via the contract using applicable Sales Contract Line Item Numbers.
• Solicitation Timeline: A solicitation is tentatively scheduled to be posted to SAM.gov in March, with contracted services expected for April 2026.
• FedFleet 2026 Training: This event will provide an overview of the GSA Fleet program, including some information on auction and marshalling services.

Vendors expressing interest in the Sources Sought posting will be notified when the solicitation is posted to SAM.gov. The document indicates a tentative posting date of March for a future solicitation.

Form / Attachment / Pricing Sheet

This document appears to be a vendor response form or questionnaire related to an opportunity. It requests specific information from potential bidders regarding their company, sales and marshalling services, vehicle capacity, operational details, insurance compliance, and facility information.

• Contractor Information: Company name, address, telephone, email.
• Authorized Negotiator: Details of the individual authorized to negotiate.
• SAM Information: UEI, TIN, Cage code, socio-economic status.
• Sales and Marshalling Services: Confirmation of providing services, types of services offered (In-lane Auction Support, Digital/Remote Auction Support, Marshalling Support), and vehicle capacity (Sales and Marshalling).
• Operational Details: Questions about annual sales frequency, types of vehicles not sold, average vehicle age/mileage, and specialization in salvage/junk vehicles.
• Place of Performance: Location details and hours for accepting vehicle deliveries.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements, and workers' compensation.
• Facility Information: Details on security measures, space for deliveries, restroom availability, maintenance, secured storage for government property, temporary desk space for COR, and internet access capabilities (including mobile/Wi-Fi and upload/download to GSA servers).

This document is crucial for bidders as it outlines the specific information and capabilities the government requires to assess their suitability for the opportunity. Completing this form accurately and thoroughly is essential for a compliant and competitive response. It highlights key areas of focus for the government, including service capabilities, operational capacity, insurance coverage, and facility infrastructure.

Request for Information (RFI)

This RFI seeks information from industry regarding vehicle auction and marshalling services, or marshalling-only services for Government vehicles. The General Services Administration (GSA) Fleet is looking to modernize its public vehicle sales model and explore new sales pathways to broaden market presence, expand public participation, and increase net proceeds. The services are required in Guam from approximately April 1, 2026, to March 30, 2027. The vendor must own or legally lease the facility, as facility costs are not reimbursable.

Auction and Marshalling Site Tasks include, but are not limited to:

• Advising on optimal disposition strategies for vehicles worldwide.
• Performing full vehicle inspections, condition reporting, and imagery capture.
• Recommending vehicle repairs and pricing.
• Creating and executing marketing plans for vehicle sales.
• Performing electronic inventory management.
• Supporting vehicle disposition documentation and records.
• Managing bidder/buyer registration and validation.
• Providing end-to-end customer service to bidders/buyers.
• Facilitating payment collection.
• Offering non-government affiliated services to encourage participation.
• Storing, servicing, and remarketing electric vehicles, including charging infrastructure.
• Transporting vehicles.
• Preparing vehicles for inspection and sale (reconditioning, maintenance, repair, equipment removal).
• Offering vehicle test drives.
• Utilizing technology for enhanced customer experience (e.g., 360° views, video).
• Conducting full and open competitive sales processes.
• Ensuring security, storage, and release of vehicles.
• Managing vehicle transportation logistics.
• Working with local government entities for inspections and documentation.

Marshalling Only Site Tasks include, but are not limited to:

• Transporting vehicles to and from vendor locations.

• Inspecting vehicles upon delivery.

• Performing telematics device installation/activation.

• Validating new vehicles against order information.

• Performing pre-delivery inspections (PDI).

• Preparing new vehicles for customer receipt.

• Providing driver education for new vehicles.

• Offering expertise on Electric Vehicle management and charging.

• Charging battery-powered vehicles.

• Maintaining vehicle fuel and charge levels.

• Performing custodial and sales preparation services.

• Processing vehicle shipment and delivery documentation.

• Managing scheduled vehicle appointments.

• Performing tasks associated with vehicle assignment and termination.

• Period of Performance: Approximately April 1, 2026 – March 30, 2027.

• Location: Guam.

• Facility: Vendor must be the owner or legal lessee; costs are not reimbursable.

• Response Format: Microsoft Word (.doc or .docx) or .pdf.

• Page Limit: Maximum 15 pages for the entire submission (including company info, technical answers, supporting documentation).

• Font: Calibri, Arial, or Times New Roman, 11pt, Single Spacing.

• Proprietary Information: Must be minimized and clearly marked.

• Questions Due: January 12, 2026, by 3:00 p.m. Central Time, via email to jeffrey.whelpley@gsa.gov.

• Responses Due: January 26, 2026, by 3:00 p.m. Central Time, via email to jeffrey.whelpley@gsa.gov.

• Not specified in this RFI.

• This is a Request for Information (RFI) ONLY and is for informational purposes. It is NOT a solicitation (IFB, RFP, or RFQ).

• The government is not obligated to make an award or reimburse any costs incurred in response to this RFI.

• Information provided will be used for market research.

• All submissions become government property and will not be returned.

• Interested parties are responsible for monitoring the website for additional information.