GSA Fleet Lease Vehicle Auction & Marshalling Services - Helena, MT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has issued a Request for Information (RFI) for vehicle auction and marshalling services or marshalling-only services in the Helena, MT area. This RFI aims to gather industry best practices to modernize and streamline GSA's public vehicle sales model, explore new sales pathways, and leverage vendor expertise, particularly for Zero Emission Vehicles (ZEVs). Responses are due by December 1, 2025.
Purpose & Scope
GSA Fleet manages over 227,000 vehicles and is responsible for their disposition. The agency seeks contractor support to optimize the sale of used vehicles, including specialty and ZEVs, to maximize public participation and net proceeds. Services may encompass:
- Auction Services: Advising on disposition strategies, full vehicle inspections, condition reporting, repair recommendations, marketing campaigns, electronic inventory management, bidder/buyer management, payment collection, ancillary services (financing, warranties), EV storage/servicing/charging, transportation, vehicle preparation (reconditioning, repairs, equipment removal), test drives, competitive sales processes, and security/storage/release.
- Marshalling Services: Vehicle transportation, inspection upon delivery, telematics device installation/activation, vehicle validation, pre-delivery inspections (PDI), customer preparation, driver education, EV management/charging, fuel/charge level maintenance, custodial/sales preparation, documentation processing, appointment management, vehicle assignment/termination, customer service, plate disposal, electronic inventory management, and security/storage/inventory control.
Interested parties must be located no more than 50 miles from Helena, MT.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought (for market research only; not a solicitation).
- Anticipated Period of Performance: October 1, 2026 – September 30, 2030 (Base plus 3 option years).
- Set-Aside: None specified.
- RFI Response Due: December 1, 2025, 12:00 p.m. Eastern.
- Questions Due: December 1, 2025, 12:00 p.m. Eastern.
- Published: November 3, 2025.
Submission Details
Responses must be submitted in Microsoft Word (.doc/.docx) or .pdf format, limited to 15 pages, using Calibri, Arial, or Times New Roman font (size 11, single line spacing). Proprietary information must be clearly marked. Submissions should include company contact information, SAM.gov UEI, services offered (auction, marshalling, or both), annual vehicle volume/types, sales frequency, vehicle types not sold, average vehicle age/mileage, salvage specialization, location relative to Helena, MT, NAICS code, and socio-economic status.
Contact Information
All RFI responses and questions must be emailed to Allison Wiede-Brown at allison.wiede-brown@gsa.gov. Questions should use the subject line "Questions for RFI – 47QMCA26N0005", and responses should use "Response for RFI – 47QMCA26N0005".