GSA Fleet Lease Vehicle Auction & Marshalling Services Richland, WA

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data. The guide aligns with NIST SP 800-53, Revision 5, and outlines GSA's policies and procedures for access control.

While not a solicitation or SOW, this document is highly relevant for any bidder or contractor working with GSA IT systems. It details the specific security requirements and procedural guidance that GSA enforces regarding access control. Understanding these requirements is crucial for ensuring compliance and successful performance on contracts involving GSA IT infrastructure. Key areas covered include:

• Access Control Policies and Procedures: Outlines the requirements for developing, documenting, and disseminating access control policies.
• Account Management: Details the processes for creating, managing, and disabling user accounts, including authorization and monitoring.
• Access Enforcement: Specifies how GSA systems must enforce approved authorizations for logical access.
• Information Flow Enforcement: Covers controlling the flow of information within and between systems.
• Separation of Duties and Least Privilege: Emphasizes these core security principles in defining roles and granting access.
• Specific Controls: Details numerous access control controls (AC-01 through AC-22) with system-specific guidance.
• Roles and Responsibilities: Defines the roles of various stakeholders (AOs, ISSMs, ISSOs, System Owners, Data Owners, etc.) in implementing and managing access controls.

Bidders should familiarize themselves with this guide to understand GSA's security posture and the expected standards for IT access control when working with GSA.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric marshalling services, leveraging industry best practices, to maximize returns on vehicles sold and reduce logistical costs through digital, remote, and/or in-lane sale solutions.

This contract covers services to marshal new and existing Federal government vehicles, install third-party telematics/communication devices, sell used Federal government vehicles, and transport vehicles as needed. Annually, an estimated 60,000 vehicles will be marshalled, with approximately 30,000 sold across the U.S., its territories, and worldwide. The Contractor is responsible for all subcontracting actions and must assign a program manager as the primary point of contact.

Marshalling Support Services:

• New vehicle delivery inspection and acceptance.
• License plate and GSA Fleet Services Card management.
• Releasing vehicles to GSA customers.
• Receiving and preparing used vehicles for release.
• Managing telematics and other third-party device installation/removal.
• Fueling and charging vehicles.
• Vehicle movement (standard and non-standard, within various mileage limits).
• Optional services include notary services, test drives, enhanced imagery, and enhanced condition reporting.

Sales Preparation Services (Optional):

• Coordinating required vehicle inspections and certifications.
• Sale timing coordination.
• Vehicle movement for sales.
• Removal of license plates and fleet cards for sale.
• Fueling and charging for sales.
• Digital imagery capture.
• Vehicle condition reporting.
• Maintenance, repairs, and reconditioning.
• Sale vehicle decommissioning and equipment disposal.
• Public vehicle inspection period management.
• Post-sale storage, release, and removal of purchased property.
• Remote inspection of completed services.

Administrative Vehicle Sales Services (Optional):

• Utilizing the GSAFleet.gov sales platform.
• Marketing vehicle sales.
• Coordination with sales preparation contractors.
• Sales catalog and inventory management.
• Customer service and bidder registration.
• Sale documentation (pre-sale, to buyer, to other contractors, post-sale).
• Payment collection, reconciliation, and transfer to GSA.

In-Lane Vehicle Sales Support (Optional):

• In-lane sales support (customer service, traffic control, starting/moving vehicles, auction process).

• Concurrent live broadcast remote consignor capabilities.

• Audio-visual recordings of sales.

• Contractor must be open Monday-Friday, 8:00 a.m. to 5:00 p.m.

• Available to accept/release vehicles from GSA customers for a minimum of 30 hours/week.

• Facilities must be owned or legally leased and inspected by GSA.

• Approved performance locations will be listed as an attachment to the award document.

• Compliance with federal laws, regulations, and policies.

• Use of GSA-provided eTools in GSAFleet.gov for inventory management and reporting.

• Secure storage of government-furnished property (GFP).

• Prohibition of personal or business use of government-owned vehicles or GSA Fleet Services Cards.

• Adherence to IT security standards and GSA logo usage policies.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0037. It provides a detailed breakdown of line items for services related to vehicle management, movement, maintenance, repair, and sales. Bidders are expected to use this spreadsheet to input their pricing for each line item.

• Solicitation Number: 47QMCA26R0037
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Includes services such as vehicle delivery, release, receiving, preparation, telematics, fueling, vehicle movement (standard, non-standard, inoperable, door-to-door, ocean freight), notary services, inspections, mechanical and body repair, decommissioning, disposal, remote inspection, test drives, enhanced imagery/reporting, data removal, administrative sales support, in-lane sales support, and storage.
• Units: Various units are specified, including Vehicle, Each, Mile, Labor Hour, Discount, and Day.
• References: Many line items reference specific sections of the Statement of Work (SOW).

This spreadsheet is critical for bidders to accurately price their proposed services according to the requirements outlined in the solicitation and its associated SOW. The unit prices and discounts entered here will form a significant part of the overall proposal and will be used for evaluation. Bidders must carefully review each line item and its corresponding SOW section to ensure their pricing is competitive and compliant.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Washington Counties of Benton and Franklin. It serves as a baseline for contractors to ensure fair compensation for employees working on federal contracts in the specified geographic area.

• Minimum Wage Rates: Lists specific hourly wage rates for a wide range of occupations, from administrative support and clerical roles to technical, health, and miscellaneous occupations.

• Fringe Benefits: Mandates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave (EO 13706) are detailed.

• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.

• Applicability: Applies to contracts subject to the Service Contract Act.

• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing their applicability and requirements.

• Conformance Process: Outlines the process for contractors to request additional classifications and wage rates if an occupation is not listed in the determination. This involves submitting a written report to the contracting officer.

• Not applicable, as this is a wage determination, not a solicitation with set-aside provisions.

• Computer Employees: Specific provisions apply to computer professionals, noting that the determination may not apply to exempt employees as defined by the Fair Labor Standards Act.

• Hazardous Pay: Details differentials for work involving ordnance, explosives, and incendiary materials (8% differential) and positions with a low degree of hazard (4% differential).

• Uniform Allowance: Specifies requirements for providing and maintaining uniforms for employees.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for auction and marshalling services in support of the General Services Administration's Fleet Program Office in Richland, WA. The services include receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles.

• Auction and marshalling services for Government vehicles.

• The specific work requirements are detailed in the attached Statement of Work (SOW).

• Estimated annual volume of 2,395 vehicles to be marshalled.

• The BPA will have a 12-month base period and three 12-month option periods.

• Base Period: June 1, 2026 – May 31, 2027

• Option Periods: June 1, 2027 – May 31, 2028; June 1, 2028 – May 31, 2029; June 1, 2029 – May 31, 2030.

• Service Contract Act applies; DOL Wage Determination 2015-5527 REV 27 is applicable.

• Questions Deadline: March 16, 2026, 3:00 pm Central Daylight Time (via email).

• Proposal Submission Deadline: March 26, 2026, 3:00 pm Central Daylight Time (via email).

• Proposals must include a completed Vendor Response Document and pricing in the attached Schedule of Services (Excel format).

• Award will be based on best value, considering technical capability and price.

• Technical capability will be evaluated based on the Vendor Response Document and a site visit.

• Prices must be fair and reasonable.

• Preference will be given to vendors also offering auction services.

• The vendor must own or legally lease the facility at the time of solicitation.

• This solicitation is full and open.

• NAICS Code: 811111 (Small business size standard $9M). If sales services are offered, NAICS code is 425120 (Small business size standard 125 employees).

• Offerors must be registered in SAM.gov.

• Offerors self-certify they are not suspended or debarred.

• A pre-proposal conference is scheduled for Thursday, March 12, 2026, 1:00 pm Central Daylight Time (via Google Meet). RSVP required by March 11, 3:00 pm Central Daylight Time.

• Solicitations and amendments will only be available electronically at beta.SAM.gov.

• BPAs are not contracts; they are a streamlined method for acquiring services.

• Communications with other officials may compromise competitiveness.

Form / Attachment / Pricing Sheet

This document is a vendor response form for Solicitation # 47QMCA26R0037, related to a Blanket Purchase Agreement (BPA). It requires bidders to provide specific company and contact information, details about their proposed place of performance, services offered, and facility capabilities.

• Contractor Information: Company name, address, contact details, UEI.
• Contact Information: For BPA administration and COR correspondence.
• Remittance Address: For payment processing.
• Authorized Negotiator: Contact for negotiations.
• Place of Performance: Locations, owner/manager details, and delivery hours.
• Services Offered: Confirmation of capabilities in Marshalling Support, Sales Preparation, Digital/Remote Auction Support, and In-lane Auction Support.
• SAM Registration: Status of SAM registration and current representations/certifications.
• Vehicle Capacity: Sales and Marshalling capacities.
• Facility Information: Details on security, space for deliveries, surface types, restrooms, ADA compliance, storage, workspace for COR, internet access, and descriptions of Mechanical Repair, Body Repair, and Reconditioning Shops.
• Insurance: Confirmation of vehicular and general public liability insurance, and workers' compensation.

This form is critical for bidders to complete as it directly requests information needed to assess their capability to meet the requirements of the solicitation. Providing accurate and complete information in this document is essential for a successful quotation submission and evaluation.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for furnishing on-site auction and marshalling services. It serves as the foundational agreement between the U.S. General Services Administration (GSA) and a "Supplier" (Company TBD).

• Services: On-site auction (if awarded) and marshalling services.
• Period of Performance: A 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Purchase Limitation: Individual purchases under this agreement shall not exceed $1,500,000.
• Ordering: Orders can be placed telephonically, in person, or via government order forms, and must include specific details like BPA number, order number, date, line items, quantities, and pricing.
• Invoicing: Invoices are required at a minimum monthly, submitted to the Contracting Officer's Representative (COR) for approval before submission to the GSA Finance Office via the Invoice Processing Platform (IPP).
• Payment: Accepted via Electronic Funds Transfer-System for Award Management.
• Cancellation: Either party may cancel with 30 days' written notice.
• Service Contract Reporting: Required for contracts with an estimated value of $500,000 or greater.
• CPARS: Contractor performance evaluations will be submitted electronically.
• Price Adjustments: Automatic adjustments at option period exercise based on agreed escalation rates; additional adjustments require Contractor request and CO approval.

This document establishes the framework for potential future orders of auction and marshalling services. Bidders should review the terms, conditions, period of performance, ordering procedures, invoicing requirements, and pricing structure to understand the operational and administrative aspects of any potential contract awarded under this BPA. It also highlights key attachments that contain detailed SOW, pricing, and vendor response information.

Solicitation / RFP / RFQ

This document, "52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Nov 2025)" and "52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)", outlines the instructions for submitting offers and the general terms and conditions for commercial products and services. It details the required components of an offer, the period for offer acceptance, and procedures for late submissions, modifications, and withdrawals.

• Offers must include solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation, required representations/certifications, and a statement of agreement with solicitation terms.

• Offerors agree to hold prices firm for 60 calendar days from the offer receipt date, unless otherwise specified.

• The Government may award without discussions, but reserves the right to conduct them.

• The Government may reject offers, accept other than the lowest, and waive minor irregularities.

• Post-award debriefings will disclose agency evaluation of weak/deficient factors, evaluated cost/price and ratings of successful/debriefed offerors, overall ranking, rationale for award, and make/model for commercial products.

• The contract is for commercial products and services.

• The period for acceptance of offers is 60 calendar days.

• The document outlines terms related to inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment, interest, risk of loss, taxes, termination for convenience or cause, title, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.

• Offers must be submitted by the exact time specified in the solicitation.

• The Government intends to evaluate offers and award without discussions, but reserves the right to conduct them.

• Evaluation factors are detailed in provision 52.212-2 or as described in the solicitation.

Not specified in this document.

• This document incorporates by reference numerous FAR and GSAR clauses, including those related to System for Award Management (SAM), whistleblower rights, taxes, stop-work orders, government property, liability, and termination.
• Specific clauses for options to extend services and term of contract are included, as well as vehicular and general public liability insurance requirements.