GSA FLeet Lease Vehicle Marshalling Services Holbrook, AZ

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in Holbrook, AZ. The services support the General Services Administration's Fleet Program Office and include receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government owned or leased vehicles.

• Marshalling services for Government owned or leased vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Estimated total of 1251 vehicles to be marshalled.

• Contract Type: Blanket Purchase Agreements (BPAs).

• Period of Performance: 12-month base period (June 1, 2026 – May 31, 2027) with three 12-month option periods.

• Estimated Value: Not explicitly stated, but the small business size standard is $9M.

• Service Contract Act applies; DOL Wage Determination 2015-5477 REV 29 applies.

• Proposal Submission Deadline: March 19, 2026, 3:00 pm Central Daylight Time.

• Submission Method: Email to jeffrey.whelpley@gsa.gov with subject line “Proposal FOR 47QMCA26R0033”.

• Questions Deadline: March 11, 2026, 3:00 pm Central Time (email only).

• Evaluation: BPAs will be issued on a best-value basis, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and site visits. Prices must be fair and reasonable.

• Pre-Proposal Conference: March 5, 2026, 11:00 am Central Time via Google Meet. RSVP by March 4, 3:00 pm Central Time.

• Solicitation is full and open under NAICS 811111.

• Small business size standard is $9M.

• Offerors must be registered in SAM.gov.

• Offerors must self-certify they are not suspended, debarred, or otherwise ineligible.

• Vendor must be the owner or legal lessee of the facility at the time of solicitation.

• Solicitation and amendments will be available only at https://sam.gov/.

• No hard copy solicitations will be issued.

• A BPA is a streamlined method for acquiring services on an as-needed basis, not a contract.

• Offerors must complete and return the attached Vendor Response Document.

• Pricing must be provided in the attached Schedule of Services (Microsoft Excel format).

Wage Determination

This document establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Apache, Gila, and Navajo Counties, Arizona. It serves as a baseline for contractors to ensure fair compensation for their employees.

• Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, from administrative support to technical and protective services.
• Fringe Benefits: It outlines required fringe benefits, including Health & Welfare contributions ($5.55 per hour, up to 40 hours/week) and paid sick leave provisions (EO 13706). It also details vacation time (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Executive Orders: It references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), providing specific details and applicability.
• Occupational Classifications: The document includes a comprehensive list of job titles, their corresponding wage determination numbers, and footnotes for specific conditions (e.g., computer employees, hazardous pay differentials).
• Conformance Process: It details the process for contractors to request additional classifications and wage rates if a required occupation is not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. Understanding these minimum wage and benefit requirements is essential for ensuring compliance with federal regulations and for developing a competitive bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide contractor-supported vehicle marshalling and sales services for the U.S. General Services Administration (GSA), leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., its territories, and worldwide, with volumes varying by customer demand.

• Contractor must assign a program manager as the primary point of contact.

• New Vehicle Delivery: Inspection, acceptance, scanning into GSA's inventory tool (GSAFleet.gov), and documentation of damage.

• Vehicle Preparation: Includes Damage-in-Transit (DIT) reporting, Manufacturer Pre-Delivery Inspection (PDI), electronic data load, and confirmation of order specifications.

• License Plate & GSA Fleet Services Card Management: Matching, inventory, installation, removal, and reconciliation.

• Vehicle Release: Scheduling pick-up, cleaning, providing keys and documentation, and signing the electronic Vehicle Accountability Form (eVAF) with the customer.

• Used Vehicle Reception: Inspection, damage documentation, interior inspection, and eVAF signing.

• Used Vehicle Preparation: Ensuring proper fluid levels, tire inflation, and installation of spare tire/tools.

• Telematics & Device Management: Inventory, installation, removal, and scanning of telematics and other government-provided devices.

• Fueling & Charging: Verifying fuel levels, coordinating refueling for internal combustion engines, and charging electric vehicles.

• Vehicle Movement: Includes standard and non-standard vehicle transport within specified mileage limits, door-to-door delivery, and optional ocean freight transportation.

• Optional Services: Notary services.

• Timely performance and submission of deliverables are essential.

• Specific performance requirements are detailed in Table 2, including timeframes for vehicle acceptance, license plate management, and vehicle preparation.

• Not explicitly stated in this section, but facilities must meet requirements in Table 1.

• Contractor must obtain a GSA Affiliated Customer Account (GACA).

• Must utilize eTools in GSAFleet.gov for inventory management and reporting.

• Adherence to GSA Logo Policy and Information Technology Security standards (HTTPS, FIPS, MFA).

• Internet access required for uploading/downloading files to GSA servers.

• Contractor must notify GSA of any sensitive items left in vehicles.

• Contractor is responsible for security and storage of vehicles and is financially responsible for loss or damage beyond normal wear and tear.

• Storage charges may apply after 45 days.

• Prohibition on personal or business use of government-owned vehicles.

• Prohibition on using GSA Fleet Services cards for personal or business use.

• Government-owned vehicles for marshalling.

• Fleet Services Cards.

• License Plates.

• Telematics devices and other tracking/communication devices.

• Definitions for abbreviations, acronyms, and key terms are provided.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) for auction and marshalling services in Guam. The services support the General Services Administration's Fleet Program Office and include receipt, inspection, preparation, and assignment/termination of Government-owned or leased vehicles.

• The BPA will cover auction and marshalling services.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• The estimated total for vehicles to be marshalled is 1251.

• The BPA will have a 12-month base period and three 12-month option periods.

  • Base Period: June 1, 2026 – May 31, 2027
  • Option Period 1: June 1, 2027 – May 31, 2028
  • Option Period 2: June 1, 2028 – May 31, 2029
  • Option Period 3: June 1, 2029 – May 31, 2030

• The Service Contract Act applies, with DOL Wage Determination 2015-5477 REV 29.

• Pre-Proposal Conference: March 5, 2026, 11:00 am Central Time (via Google Meet). RSVP by March 4, 3:00 pm Central Time.

• Questions Deadline: March 11, 2026, 3:00 pm Central Time (via email to jeffrey.whelpley@gsa.gov).

• Quote Receipt Deadline: March 19, 2026, 3:00 pm Central Daylight Time (via email to jeffrey.whelpley@gsa.gov).

• Submission Format: Vendor must complete and return the attached Vendor Response Document and provide pricing in the attached Schedule of Services (Microsoft Excel format).

• Evaluation: BPAs will be issued on a best-value basis, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and site visits. Prices must be fair and reasonable.

• This solicitation is full and open under NAICS 811111.

• The small business size standard is $9M.

• Offerors must be registered in SAM.gov.

• Offerors must self-certify they are not suspended, debarred, or otherwise ineligible.

• The vendor must be the owner or legal lessee of the facility at the time of solicitation.

• Solicitations and amendments will only be available electronically at https://sam.gov/.

• A BPA is a streamlined method for acquiring services on an as-needed basis and is not a contract.

Form / Attachment / Pricing Sheet

This document is a Vendor Response Document for Solicitation # 47QMCA26R0033. It serves as a template for bidders to provide essential information required for a Blanket Purchase Agreement (BPA).

• Contractor Information: Requires company name, address, telephone, email, and UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiator.
• Remittance Address: Specifies the preferred electronic funds transfer (EFT) and alternative payment address.
• Place of Performance: Requires listing all locations for BPA performance, including facility owner/manager and delivery hours.
• SAM Registration: Confirmation of current SAM registration and up-to-date representations and certifications (FAR 52.212-3).
• Vehicle Capacity: Fields for Marshalling and Storage Capacity.
• Facility Information: Questions regarding security, space for deliveries, hard surfaces, restrooms, ADA compliance, secured storage for government property, and internet access.
• Insurance Requirements: Confirmation of compliance with vehicular and general public liability insurance minimums, and workers' compensation.

Bidders must complete all sections of this document accurately to be considered for the Blanket Purchase Agreement. It outlines critical operational, administrative, and compliance requirements necessary for potential awardees.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0033. It is intended for contractors to insert their proposed pricing for various line items related to vehicle services.

• Solicitation Number: 47QMCA26R0033
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery, release, receiving, preparation, telematics, fueling, charging, vehicle movement (various types and distances), notary services, and storage.
• Units: Specifies the unit of measure for each line item (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Column for bidders to enter their proposed pricing.

This spreadsheet is critical for bidders to understand the specific services required and to formulate their pricing proposals. Bidders must complete this document by inserting their company name, facility location, proposed escalation rate, and unit prices for each line item as per the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for furnishing marshalling services. It establishes the framework for future orders placed under this agreement.

• Agreement Type: Single-award BPA.
• Services: Marshalling services as per an incorporated Statement of Work (SOW) dated February 19, 2026.
• Period of Performance: A 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Purchase Limitation: Individual purchase not to exceed $500,000.
• Ordering: Orders can be placed telephonically, in person, or via government order forms.
• Invoicing: Monthly invoicing required, submitted to the Contracting Officer (COR) for approval before submission to the Department of Treasury's Invoice Processing Platform (IPP).
• Payment: Accepted via Electronic Funds Transfer-System for Award Management.
• Cancellation: Either party may cancel with 30 days written notice.
• Service Contract Reporting: Required via SAM.gov for contracts valued at $500,000 or greater.
• CPARS: Contractor performance evaluations will be submitted electronically.
• Price Adjustments: Automatic adjustments at option period exercise based on agreed escalation rates; additional adjustments for Vehicle Movement CLINs require Contractor request and CO approval.

This document defines the contractual terms and conditions under which marshalling services will be procured. Potential bidders should review the SOW, pricing schedule, and other incorporated attachments to understand the scope of work, performance expectations, and cost structures. It also details the ordering, invoicing, and payment processes.

Solicitation / RFP / RFQ

This document outlines the "Instructions to Offerors" for commercial products and commercial services, providing essential guidance for potential bidders responding to a solicitation. It details the required components of an offer, the period for which offers must remain valid, and procedures for late submissions, modifications, and withdrawals.

• Offers must include the solicitation number, Offeror's UEI, EFT indicator, information for evaluation factors, responses to required provisions, and a statement of agreement with solicitation terms.

• Offerors must hold prices firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late offers will generally not be considered unless received before award and acceptance does not unduly delay acquisition. Late modifications favorable to the Government may be accepted.

• In case of emergencies interrupting Government processes, offer deadlines may be extended to the next business day.

• The Government intends to award a contract without discussions, expecting the initial offer to contain the best terms.

• The Government reserves the right to conduct discussions if necessary, reject any or all offers, accept other than the lowest offer, and waive informalities.

• Offers must be submitted by the exact time specified in the solicitation.

• The document references FAR provision 52.212-2 for evaluation factors, which are described within the solicitation.

• Post-award debriefings may include agency evaluation of weak/deficient factors, overall evaluated cost/price and technical ratings, ranking of offerors, rationale for award, and make/model of commercial products.

Not explicitly detailed in this section, but bidders should refer to the main solicitation for specific requirements.

• This document incorporates by reference FAR clauses such as 52.212-4 (Terms and Conditions), 52.217-8 (Option to Extend Services), 52.217-9 (Option to Extend Term), 52.228-10 (Liability Insurance), and others, as well as GSAR clauses. Full text of referenced clauses is available upon request or electronically.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data.

While not a solicitation, this document outlines critical security requirements and procedures related to access control that may be relevant to vendors performing work for GSA. It details GSA's policies, standards, and best practices for managing user access, authentication, authorization, and system security. Understanding these requirements is crucial for any contractor or vendor involved in GSA IT systems, as it defines the expected security posture and compliance obligations. Key areas covered include:

• Access Control Policy and Procedures: Outlines the framework for managing access.
• Account Management: Details requirements for creating, managing, and disabling user accounts.
• Information Flow Enforcement: Specifies how information flow is controlled within and between systems.
• Least Privilege and Separation of Duties: Emphasizes granting only necessary access and segregating critical functions.
• Remote and Wireless Access: Defines security requirements for accessing GSA systems remotely.
• Mobile Device Security: Addresses access control for mobile devices.
• Use of External Systems: Governs the use of external systems for GSA data.
• Publicly Accessible Content: Defines procedures for managing information made available to the public.

This guide serves as a reference for understanding GSA's stringent security protocols, which potential bidders should consider when developing proposals and planning for contract execution.