GSA Fleet Lease Vehicle Marshalling Services Idaho Falls, ID

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric marshalling services for Federal government vehicles, leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs through digital, remote, and/or in-lane sale solutions.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., including territories and worldwide.

• New Vehicle Delivery Inspection and Acceptance: Inspect, accept, and document vehicles (including damage) in GSAFleet.gov within three business days.

• License Plate and GSA Fleet Services Card Management: Order, match, inventory, install, and reconcile license plates and GSA Fleet Services cards.

• Vehicle Release to GSA Customer: Manage scheduling, clean vehicles, provide keys and documentation, and obtain customer signature on eVAF.

• Receiving Used Vehicle: Inspect, photograph damage, and document vehicle condition and discrepancies on eVAF.

• Preparation of Used Vehicle: Prepare used vehicles for new customers, ensuring fluids are at recommended levels and tires are properly inflated.

• 3rd Party Device Management: Install, remove, or replace telematics and other tracking/communication devices as requested.

• Fueling and Charging: Verify fuel levels, coordinate fueling for internal combustion engines (minimum 3 gallons), and charge electric vehicles to a minimum 100-mile range.

• Vehicle Movement: Relocate vehicles via driving or carrier service, with varying timeframes and cost responsibilities based on distance and vehicle type (Standard vs. Non-Standard).

• Optional Services: Door-to-Door Delivery, Ocean Freight Transportation, and Notary Services.

• Timely performance and submission of deliverables are essential.

• Specific performance thresholds are detailed in Table 2, including acceptance within three business days and completion of release appointments.

• Not explicitly defined in the provided sections, but services are required across the U.S. and worldwide.

• Contractor facilities must be owned or legally leased and meet requirements in Table 1.

• Contractor must obtain a GSA Affiliated Customer Account (GACA).

• Must utilize GSAFleet.gov eTools for inventory management, reporting, and various functions (e.g., Vehicle Delivery Scan, eVAF, License Plate Reconciliation).

• Contractor is responsible for security and storage of vehicles from acceptance until release.

• Storage charges may apply after 45 days.

• Prohibitions on personal use of government vehicles and GSA Fleet Services cards.

• Adherence to IT security protocols (HTTPS, MFA) and internet access requirements.

• Immediate notification to GSA for sensitive items left in vehicles.

• Government Furnished Property (GFP) includes vehicles, Fleet Services Cards, license plates, and telematics devices, which the Contractor must manage and secure.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in support of the General Services Administration's Fleet Program Office in Idaho Falls, ID. The services include receipt, inspection, preparation, and assignment/termination of government-owned or leased vehicles. The BPA will have a 12-month base period and three 12-month option periods.

• Marshalling services for approximately 1092 vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Base Period (June 1, 2026 – May 31, 2027) with three 12-month option periods.

• Estimated Value: Not explicitly stated, but the solicitation number is 47QMCA26R0034.

• Service Contract Act applies; DOL Wage Determination 2015-5507 REV 27 applies.

• Questions Deadline: March 12, 2026, 3:00 pm Central Daylight Time (via email).

• Quotes Deadline: March 23, 2026, 3:00 pm Central Daylight Time (via email).

• Pre-Proposal Conference: Monday, March 9, 2026, 11:00 am Central Daylight Time (via Google Meet; RSVP required by March 5, 3:00 pm Central Time).

• Submission Method: Email to jeffrey.whelpley@gsa.gov with specified subject lines.

• Evaluation Criteria: Best value to the Government, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits. Prices must be fair and reasonable.

• Full and open competition under NAICS 811111.

• Small business size standard is $9M.

• Offerors must be the owner or legal lessee of the facility at the time of solicitation.

• Offerors must be registered in SAM.gov.

• Offerors self-certify they are not suspended, debarred, or otherwise ineligible.

• This solicitation is comprised of: Statement of Work, Format and Submission of Proposal, Basis of Award, Clauses and BPA Template, and Additional Information for Offerors.

• The Vendor Response Document and Pricing (Schedule of Services in Excel format) must be submitted.

• BPAs are a streamlined method for acquiring services on an as-needed basis.

• All calls/orders must be acknowledged by the BPA Holder to remain on the calling list.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation # 47QMCA26R0034) for a Blanket Purchase Agreement (BPA). It requests information from vendors to establish terms for future purchases.

Vendors are required to provide detailed information in the following sections:

• Contractor Information: Company name, address, telephone, email, UEI.
• Contact Information: For BPA administration, correspondence with COR, and authorized negotiator.
• Remittance (Payment) Address: Preferred electronic funds transfer (EFT), but also a physical address for check payments.
• Place of Performance: All locations to be utilized, including facility owner/manager and delivery hours.
• SAM Registration: Confirmation of current SAM registration and up-to-date representations and certifications (FAR 52.212-3).
• Vehicle Capacity: Marshalling and storage capacity.
• Facility Information: Details on security measures, space for vehicle delivery, hard surface parking, restrooms, ADA compliance, secured storage for government property, temporary desk space for COR, and internet access capabilities.
• Insurance: Confirmation of vehicular and general public liability insurance, and workers' compensation.

This solicitation is for a Blanket Purchase Agreement (BPA).

Vendors must complete and submit the requested information within the document. Specific submission instructions and evaluation criteria are not detailed in this excerpt, but the document serves as a request for quotation.

Vendors must be registered in SAM and have current representations and certifications. Specific set-aside information is not provided.

Vendors must include a completed copy of FAR 52.212-3 if their SAM representations and certifications are not current. The document outlines specific requirements for facility security, internet access, and insurance.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0034. Bidders are expected to use this spreadsheet to provide their pricing for various services related to vehicle management and movement.

• Solicitation Number: 47QMCA26R0034
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery acceptance, release to GSA customer, receiving used vehicles, preparation of used vehicles, telematics, tracking devices, fueling (ICE and BEV), various vehicle movement scenarios (standard, non-standard, inoperable, door-to-door, different distances), notary services, and storage.
• Units: Specifies the unit of measure for each line item (e.g., Vehicle, Each, Mile, Day).

This spreadsheet is critical for bidders to accurately price their proposed services. It outlines the specific tasks and units for which pricing is required, directly impacting the proposal's financial component and evaluation. Bidders must complete the 'Unit Price' column for each line item and provide the requested contractor information.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for furnishing marshalling services. It serves as a framework for future orders placed under the BPA.

• Description of Agreement: Supplier agrees to furnish marshalling services per an incorporated Statement of Work (SOW) dated February 23, 2026.
• Performance Location: To Be Determined (TBD).
• Period of Performance: A 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Extent of Obligation: Government obligation is limited to authorized purchases.
• Pricing: Based on the attached Schedule of Services (dated TBD).
• Purchase Limitation: Individual purchase not to exceed $500,000.
• Authorized Users: GSA Contracting Officers.
• Placing Orders: Orders can be placed telephonically, in person, or via government order forms, and must include specific details like BPA number, order number, date, line items, quantities, and pricing.
• Invoices: Must be submitted monthly (or more frequently if agreed) to the Contracting Officer's Representative (COR) for approval before submission to the GSA Finance Office via the Invoice Processing Platform (IPP).
• Method of Payment: Electronic Funds Transfer-System for Award Management.
• Cancellation: Either party may cancel with 30 days written notice; ongoing orders will be completed.
• Service Contract Reporting: Required for contracts valued at $500,000 or greater.
• CPARS: Contractor performance will be evaluated in CPARS.
• Price Adjustments: Automatic adjustments at option period exercise based on fixed escalation rates; additional adjustments for Vehicle Movement CLINs require CO approval.

This document establishes the foundational terms for potential future orders of marshalling services. Bidders should review the SOW, pricing schedule, performance period, and reporting requirements to understand the scope and conditions of the agreement. It details how orders will be placed, invoiced, and paid, and outlines the process for price adjustments and contract cancellation. The attached documents (SOW, Priced Schedule of Services, DOL Wage Determination, etc.) provide critical details for a complete understanding.

Solicitation / RFP / RFQ

This document outlines the "Instructions to Offerors - Commercial Products and Commercial Services" (Nov 2025) and "Terms and Conditions - Commercial Products and Commercial Services" (Nov 2025). It details the requirements for submitting offers, contract award procedures, and the general terms that will govern any resulting contract.

• Offers must include solicitation number, Offeror's UEI, EFT indicator, information for evaluation, representations and certifications, and a statement of agreement with solicitation terms.

• Offerors agree to hold prices firm for 60 calendar days from the receipt of offers.

• Late offers will generally not be considered unless received before award and acceptance would not unduly delay acquisition.

• The Government intends to award without discussions, so initial offers should contain the best terms.

• The Government reserves the right to reject offers, accept other than the lowest offer, and waive informalities.

• Post-award debriefings will include agency evaluation of weak/deficient factors, evaluated cost/price and technical ratings, overall ranking, rationale for award, and make/model of product for commercial acquisitions.

• The contract period of performance can be extended via options (52.217-8 and 52.217-9), with a total duration not exceeding 4 years.

• The contract price includes all applicable Federal, State, and local taxes and duties.

• The Government reserves the right to terminate for convenience or cause.

• Offers must be submitted by the exact time specified in the solicitation.

• The Government intends to evaluate offers and award without discussions.

Not specified in this document.

• This document incorporates numerous FAR and GSAR clauses by reference, including those related to inspection/acceptance, assignment, changes, disputes, excusable delays, invoice requirements, patent indemnity, payment terms, risk of loss, taxes, termination, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.
• Specific clauses mentioned include 52.212-1, 52.212-4, 52.217-8, 52.217-9, 52.228-10, 52.252-2, and GSAR 552.212-71.

Wage Determination

This document establishes the minimum wage rates and fringe benefits for various occupations performing work under the Service Contract Act in Idaho Counties of Bonneville, Butte, and Jefferson. It serves as a baseline for contractors to ensure fair compensation for employees.

• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from administrative support to technical and protective services.
• Fringe Benefits: Details required health and welfare benefits ($5.55 per hour, up to 40 hours/week) and paid sick leave provisions (EO 13706: $5.09 per hour, up to 40 hours/week).
• Vacation and Holidays: Outlines requirements for paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), outlining their applicability and requirements.
• Hazardous Pay: Specifies differential pay rates (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for providing and maintaining uniforms, including reimbursement standards.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is critical for any contractor bidding on or performing a service contract in the specified geographic area. It directly impacts labor costs and compliance requirements. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data.

This document outlines the GSA's policies, procedures, and requirements for access control. While not a solicitation itself, it establishes the security standards and controls that GSA systems must adhere to. Vendors and contractors involved in GSA IT projects, or those whose work involves GSA systems and data, should be aware of these requirements to ensure compliance with GSA's cybersecurity posture. Key areas covered include:

• Access Control Overview: Defines access controls, identification, authentication, and authorization.
• Implementation Guidance: Details specific access control (AC) controls (e.g., AC-01 through AC-22) and their application based on FIPS 199 levels (Low, Moderate, High).
• Roles and Responsibilities: Outlines the duties of various stakeholders, including Authorizing Officials (AOs), Information Systems Security Managers (ISSMs), Information Systems Security Officers (ISSOs), System Owners, and Data Owners.
• Best Practices: Provides guidance on authorization, separation of duties, least privilege, and technical access controls.
• References: Lists relevant federal laws, standards, regulations, and GSA policies and procedural guides.

Understanding these access control requirements is crucial for any vendor proposing or performing work that interfaces with GSA IT systems and data.