GSA Fleet Lease Vehicle Marshalling Services Medford, OR

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric marshalling services for new and existing Federal government vehicles, leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs through digital, remote, and/or in-lane sale solutions.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., including territories and worldwide.

• Contractor must assign a program manager as the primary point of contact.

• New Vehicle Delivery Inspection and Acceptance: Inspect, accept, scan into GSA's inventory tool (GSAFleet.gov), and document any damage within three (3) business days of acceptance.

• License Plate and GSA Fleet Services Card Management: Match, inventory, and reconcile license plates and GSA Fleet Services cards.

• Vehicle Preparation: Prepare used vehicles for new customers, including ensuring spare tires, tools, and fluid levels are correct, and tires are properly inflated. Repairs must be pre-approved.

• Telematics and Device Management: Install, remove, or replace government-provided telematics and other tracking devices as requested.

• Fueling and Charging: Verify fuel levels and add a minimum of three (3) gallons for internal combustion engines if low. Charge electric vehicles to a minimum of 100 miles range.

• Vehicle Movement: Relocate vehicles within specified mileage limits (mandatory and optional services). Fuel/charging and toll costs are the contractor's responsibility for most movements.

• Optional Services: Door-to-door delivery, ocean freight transportation, and notary services.

• Timely performance and submission of deliverables are essential.

• Specific performance requirements are detailed in Table 2, including timeframes for acceptance, preparation, and management of various tasks.

• Hours of operation: Monday-Friday, 8:00 a.m. - 5:00 p.m.

• Availability for vehicle acceptance/release: Minimum of 30 hours per week.

• Contractor must own or legally lease the facility where performance occurs. Facilities will be inspected by GSA.

• GSA Affiliated Customer Account (GACA): Contractor must obtain and utilize a GACA for file sharing.

• Inventory Management & Reporting: Utilize eTools in GSAFleet.gov for all marshalling and sales activities.

• Information Technology Security: Secure internet access (HTTPS, HSTS, MFA recommended) is required.

• Government Furnished Property (GFP): Contractor is responsible for managing, securing, and storing GFP, including vehicles, fleet cards, and license plates. Responsible for loss, destruction, or damage beyond normal wear and tear.

• Prohibitions: No personal use of government vehicles; no use of GSA Fleet Services cards for personal or business use.

• Sensitive Items: Contractor must notify GSA of any sensitive items left in vehicles.

• Standard Form 97-1 (Certificate to Obtain Title)

• GSAFleet.gov electronic Tools

• GSA Logo Policy

• Telematic Installation Guides

• Manufacturing Pre-Delivery Inspection (PDIs)

Solicitation / RFP / RFQ

This document contains the text for FAR Clause 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services," and FAR Clause 52.212-4, "Contract Terms and Conditions—Commercial Products and Commercial Services." It also includes several other related clauses and GSA-specific terms and conditions.

FAR 52.212-1 (Instructions to Offerors):

• Offer Submission: Offers must be signed, dated, and submitted by the specified deadline. Minimum required information includes solicitation number, offeror's name/address/UEI, information for evaluation, required representations/certifications, and a statement of agreement with terms.
• Offer Acceptance Period: Offers are valid for 60 calendar days from the receipt date, unless otherwise specified.
• Late Submissions: Late offers will generally not be considered, with exceptions for specific circumstances.
• Contract Award: The Government intends to award without discussions, but reserves the right to conduct them. The Government may reject any or all offers.
• Debriefings: Information on post-award debriefings is provided.

FAR 52.212-4 (Contract Terms and Conditions):

• Inspection/Acceptance: Government reserves the right to inspect and test supplies/services. Nonconforming items may require repair, replacement, or price reduction.
• Assignment: Rights to payment may be assigned to financial institutions.
• Changes: Changes to contract terms require written agreement.
• Disputes: Contract is subject to Contract Disputes Act.
• Excusable Delays: Defines conditions for excusable delays (e.g., acts of God, government actions) and contractor responsibilities.
• Invoice: Governed by Prompt Payment Act.
• Patent Indemnity: Contractor indemnifies against patent/copyright infringement claims.
• Payment: Payment for accepted items, prompt payment, discount terms, and procedures for overpayments.
• Interest: Details on interest for late payments.
• Risk of Loss: Defines when risk of loss passes to the Government.
• Taxes: Contract price includes all applicable taxes.
• Termination: Outlines termination for Government's convenience and for cause.
• Warranty: Contractor warrants items are merchantable and fit for purpose.
• Limitation of Liability: Limits contractor liability for consequential damages.
• Compliance with Laws: Requires compliance with specific government contract laws.
• Order of Precedence: Establishes the order for resolving inconsistencies.
• Unauthorized Obligations: Addresses EULAs/TOS and their enforceability against the Government.
• Comptroller General Examination of Record: Grants access to contractor records for audit.

Other Clauses:

• 52.217-8 Option to Extend Services: Allows for up to 6 months of continued performance.
• 52.217-9 Option to Extend the Term of the Contract: Allows for contract term extension, not to exceed 4 years total.
• 52.222-90 Addressing DEI Discrimination: Requires contractors to avoid racially discriminatory DEI activities.
• 52.228-10 Vehicular and General Public Liability Insurance: Requires specific insurance coverage.
• 52.252-2 Clauses Incorporated By Reference: Lists clauses incorporated by reference and provides access information.
• GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions: Incorporates GSA-specific terms.

This document is critical for understanding the contractual terms and conditions that will govern any resulting contract. It details submission requirements, offer validity, payment terms, termination clauses, and other essential legal and administrative aspects of the procurement. Bidders must carefully review these clauses to ensure compliance and to understand their rights and obligations.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC), CIO-IT Security-01-07," dated February 10, 2025. It provides detailed guidance on implementing access control measures for GSA IT systems and data, aligning with NIST SP 800-53, Revision 5, and GSA Order CIO 2100.1.

This guide is crucial for understanding the specific access control requirements and procedures that GSA Federal employees and contractors must follow when managing GSA systems and information. It outlines various access control controls (AC-01 through AC-22), their implementation guidance, and applicability based on system risk levels (Low, Moderate, High) and authorization processes (LATO, MiSaaS). The document details roles and responsibilities, best practices, and definitions related to access control, which are essential for any vendor or contractor involved in GSA IT systems or data management. It also references numerous GSA Orders and NIST publications that further define these requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) for marshalling services in support of the General Services Administration's Fleet Program Office in Medford, OR. The services include receipt, inspection, preparation, assignment/termination, exchange, or reassignment of Government-owned or leased vehicles.

• Marshalling services for Government-owned or leased vehicles.

• The vendor's facility must meet qualifications outlined in the SOW and have a minimum capacity of 50 vehicles.

• The vendor must be the owner or legal lessee of the facility at the time of solicitation.

• The BPA will have a 12-month base period and three 12-month option periods.

• Base Period: August 1, 2026 – July 31, 2027

• Option Periods: August 1, 2027 – July 31, 2030

• Estimated total vehicles to be marshalled over the term: 577.

• Service Contract Act applies; Wage Determination: 2015-5571 REV 28.

• NAICS Code: 811111, Small Business Size Standard: $9M.

• Proposals will be evaluated on a best-value basis, considering price.

• Vendor pricing will be applied to estimated vehicle counts for the base and option years.

• Prices must be determined fair and reasonable.

• A remote or in-person site visit may be scheduled for vendors with fair and reasonable pricing.

• Vendor Response Document and pricing in Microsoft Excel format are required.

• Deadline for questions: June 18, 2026, 3:00 pm Central Daylight Time (email only).

• Deadline for quotes: June 25, 2026, 3:00 pm Central Daylight Time (email only).

• Full and open competition.

• Responsibility determinations will be conducted per FAR 9.104.

• Offerors must acknowledge FAR 52.204-7 requirement to be registered in SAM.

• Offerors self-certify they are not suspended, debarred, or otherwise ineligible.

• The solicitation and amendments are available only at https://sam.gov/. No hard copies will be issued.

• A BPA is a streamlined method for acquiring services, not a contract.

• All calls/orders must be acknowledged by the BPA Holder.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0067. It is intended for bidders to input their proposed pricing for various line items related to vehicle services.

• Solicitation Number: 47QMCA26R0067
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery, GSA Fleet Services card management, vehicle release and receiving, telematics, fueling, vehicle movement (standard, non-standard, inoperable, door-to-door, various distances), notary services, and storage.
• Units: Specifies the unit of measure for each line item (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Column for bidders to enter their proposed pricing.

This spreadsheet is critical for bidders to complete and submit as part of their proposal. It requires detailed pricing for each service outlined, directly impacting the evaluation of the bid. Bidders must carefully review the descriptions and associated SOW references to ensure accurate and competitive pricing is provided.

Solicitation / RFP / RFQ

This document is a Vendor Response Document for Solicitation # 47QMCA26R0067, related to a Blanket Purchase Agreement (BPA). It requires potential contractors to provide specific information regarding their company, contact personnel, payment and remittance addresses, authorized negotiators, places of performance, and facility details.

• Contractor Information: Company Name, Address, Telephone, Email, UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiator.
• Remittance Address: Preferred electronic funds transfer (EFT) or check mailing address.
• Place of Performance: Locations for performing work, including facility owner/manager and delivery hours.
• SAM Registration: Confirmation of current SAM registration and current annual representations and certifications.
• Vehicle Capacity: Marshalling and storage capacity.
• Facility Information: Details on security of parking areas, space for vehicle delivery, hard surface parking, permanent restrooms, ADA compliance, secured storage for government property, and internet access capabilities.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements ($500,000/$500,000 bodily injury, $50,000/$300,000 property damage) and workers' compensation.

This document pertains to a Blanket Purchase Agreement (BPA).

Bidders must complete the provided sections of this Vendor Response Document to provide the requested information. Specific submission instructions and evaluation criteria are not detailed within this document but are implied to be part of the overall solicitation process.

• SAM Registration is required.
• Compliance with specified insurance requirements is mandatory.

This document serves as a form for collecting essential bidder information required for consideration under Solicitation # 47QMCA26R0067.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for furnishing marshalling services. It establishes the framework for future orders under this BPA.

• Agreement Type: Single-award BPA.
• Services: Marshalling services as defined in the incorporated Statement of Work (SOW).
• Period of Performance: 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Performance Location: To Be Determined (TBD).
• Purchase Limitation: Individual purchase not to exceed $500,000.
• Ordering: Orders can be placed telephonically, in person, or via government order forms.
• Invoicing: Monthly frequency required, submitted to the Contracting Officer (COR) for approval before submission to the GSA Finance Office via the Treasury's Invoice Processing Platform (IPP).
• Payment: Electronic Funds Transfer (EFT).
• Cancellation: Either party may cancel with 30 days written notice.
• Service Contract Reporting: Required if estimated total value is $500,000 or greater.
• CPARS: Contractor performance evaluations will be submitted in CPARS.
• Price Adjustments: Automatic adjustments at option period exercise based on fixed escalation rate; additional adjustments for Vehicle Movement CLINs require CO approval.

This document defines the overarching agreement structure, service requirements, performance period, ordering procedures, invoicing, and payment terms for marshalling services. Potential bidders should review this to understand the contractual framework and their obligations if awarded a BPA. It also references several key attachments, including the SOW, Priced Schedule of Services, DOL Wage Determination, and IT Security Procedural Guide, which will contain more specific details.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act, providing minimum wage and fringe benefit rates for various occupations in Oregon Counties of Jackson. It serves as a baseline for contractors performing services for the federal government in this area.

• Establishes minimum hourly wage rates for a wide range of occupations, from administrative support to technical roles.

• Specifies required fringe benefits, including health and welfare contributions and paid holidays.

• Outlines specific conditions for Executive Orders (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).

• The wage determination is effective from May 11, 2026, through December 31, 2026, with a revision date of May 13, 2026.

• It applies to contracts subject to the Service Contract Act awarded on or after January 1, 2017, or those renewed/extended on or after January 30, 2022.

• Not directly applicable as this is a wage determination, not a solicitation.

• Contractors must ensure their proposed wages and benefits meet or exceed these minimums.

• Not applicable. This document specifies wage and benefit requirements for covered service contracts.

• Includes specific footnotes for computer employees, night/Sunday pay for air traffic controllers and weather observers, and hazardous pay differentials.

• Details requirements for uniform allowances and maintenance.

• Outlines the process for requesting additional classifications and wage rates (SF-1444).