GSA Fleet Lease Vehicle Marshalling Services Redding, CA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in Redding, OR. These services support the General Services Administration's Fleet Program Office and include receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles.

• Marshalling services for Government-owned or leased vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• The estimated total number of vehicles to be marshalled is 506.

• The BPA will have a 12-month base period and three 12-month option periods.

  • Base Period: June 1, 2026 – May 31, 2027
  • Option Period 1: June 1, 2027 – May 31, 2028
  • Option Period 2: June 1, 2028 – May 31, 2029
  • Option Period 3: June 1, 2029 – May 31, 2030

• The Service Contract Act applies.

• Applicable DOL Wage Determination: 2015-5627 REV 25.

• Questions Deadline: March 12, 2026, 3:00 pm Central Daylight Time (via email only).

• Proposal Submission Deadline: March 23, 2026, 3:00 pm Central Daylight Time (via email only).

• Pre-Proposal Conference: Monday, March 9, 2026, 1:30 pm Central Daylight Time (via Google Meet). RSVP by March 5, 3:00 pm Central Time.

• Basis of Award: Best value considering technical capability and price.

• Offerors must provide pricing using the attached Schedule of Services in Microsoft Excel format.

• BPAs will be issued on the basis of best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits.

• Solicitation is full and open under NAICS 811111.

• Small business size standard is $9M.

• Offerors must be the owner or legal lessee of the facility at the time of solicitation.

• Offerors must be registered in SAM.gov.

• Solicitation and amendments will be available only at beta.SAM.gov (https://sam.gov/). No hard copies will be issued.

• A BPA is a streamlined method for acquiring services on an as-needed basis.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric marshalling services for Federal government vehicles, leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs through digital, remote, and/or in-lane sale solutions.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., including territories and worldwide.

• New Vehicle Delivery Inspection and Acceptance: Inspect, accept, and document vehicles, including damage reporting and pre-delivery inspections (PDIs).

• License Plate and GSA Fleet Services Card Management: Manage inventory, matching, and reconciliation of license plates and GSA Fleet Services cards.

• Vehicle Release to Customer: Schedule pick-ups, clean vehicles, provide keys and documentation, and assist customers with basic features.

• Receiving Used Vehicle: Inspect for damage/missing items, document condition, and sign electronic Vehicle Accountability Form (eVAF).

• Preparation of Used Vehicle: Ensure vehicles are ready for new customers, including fluid levels, tire pressure, and necessary equipment.

• 3rd Party Device Management: Install, remove, or replace telematics and other tracking/communication devices.

• Fueling and Charging: Verify fuel levels, add fuel as needed for internal combustion engines, and charge electric vehicles.

• Vehicle Movement: Relocate vehicles via driving, carrier service, or other transportation methods, with varying responsibilities for costs based on distance and vehicle type.

• Optional Services: Door-to-door delivery, ocean freight transportation, and notary services.

• Timely performance and submission of deliverables are essential.

• A summary of performance requirements is detailed in Table 2.

• Contractor must be open Monday-Friday, 8:00 a.m. - 5:00 p.m.

• Must be available for vehicle acceptance/release at least 30 hours a week.

• Facilities must be owned or legally leased and meet specific requirements outlined in Table 1.

• Contractor must obtain a GSA Affiliated Customer Account (GACA).

• Utilize eTools in GSAFleet.gov for inventory management and reporting.

• Adherence to IT security protocols (HTTPS, TLS 1.2, FIPS).

• Internet access required for uploading/downloading files.

• Sensitive items found in vehicles must be reported immediately.

• Contractor is responsible for security and storage of vehicles and Government Furnished Property (GFP).

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template outlining the terms and conditions for furnishing marshalling services. It establishes the framework for future orders placed under this agreement.

• Agreement Description: Supplier agrees to furnish marshalling services as per an incorporated Statement of Work (SOW) dated February 23, 2026.
• Period of Performance: A 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Purchase Limitation: Individual purchases under this agreement shall not exceed $500,000.
• Placing Orders: Orders can be placed telephonically, in person, or via government order forms, and must include specific details like BPA number, order number, date, line items, quantities, and unit prices.
• Invoicing: Services must be invoiced monthly, with submission to the Contracting Officer (COR) for approval before submission to the GSA Finance Office via the Treasury's Invoice Processing Platform (IPP).
• Payment Method: Electronic Funds Transfer (EFT) via the System for Award Management.
• Cancellation: Either party may cancel with 30 days' written notice; ongoing orders will be completed.
• Service Contract Reporting: Required via SAM.gov for contracts valued at $500,000 or greater.
• CPARS: Contractor performance will be evaluated in CPARS.
• Price Adjustments: Automatic adjustments at option period exercise based on agreed escalation rates; additional adjustments for Vehicle Movement CLINs require CO approval.

This document defines the contractual terms for providing marshalling services. Potential bidders should review the SOW, pricing schedule, and other incorporated attachments to understand the scope of work, performance expectations, and financial terms. It outlines how orders will be placed, invoiced, and paid, and details requirements for service contract reporting and performance evaluations.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0035. It is intended for contractors to insert their proposed pricing for various line items related to vehicle services.

• Solicitation Number: 47QMCA26R0035
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery, release, receiving, preparation, telematics, fueling, vehicle movement (standard, non-standard, inoperable, door-to-door), and notary services. Each line item includes a description, unit of measure, and a placeholder for Unit Price.
• SOW References: Many line items reference specific sections of the Statement of Work (SOW), such as SOW 2.1.1, 2.1.2, etc.

This spreadsheet is critical for bidders to complete and submit as part of their proposal. It requires bidders to provide detailed pricing for each specified service, which will likely be a key factor in the evaluation of their offer. Bidders must carefully review the descriptions and associated SOW references to ensure accurate and competitive pricing.

Solicitation / RFP / RFQ

This document is a vendor response form for Solicitation # 47QMCA26R0035, related to a Blanket Purchase Agreement (BPA). It requires potential bidders to provide specific company and contact information, details about their facilities, and confirmation of compliance with certain requirements.

• Contractor Information: Company Name, Address, Telephone, Email, UEI.
• Contact Information: For BPA Administration, COR correspondence, and Authorized Negotiator.
• Remittance Address: For payment processing.
• Place of Performance: Details on locations, owner/manager, and delivery hours.
• SAM Registration: Confirmation of current registration and representations/certifications.
• Vehicle Capacity: Marshalling and Storage Capacity.
• Facility Information: Confirmation of secure parking, sufficient space for deliveries, hard surface parking, permanent restrooms, ADA compliance, secured storage for government property, temporary desk space for COR, and internet access capabilities.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements, and workers' compensation.

Bidders must complete and submit the information requested in this document as part of their quotation. Specific evaluation criteria are not detailed within this form, but compliance with these requirements is necessary.

Not specified in this document.

• Bidders must include a completed copy of FAR 52.212-3 if SAM representations and certifications are not current.
• The payment address provided in this form will govern over any address on an invoice, unless EFT is used.
• Insurance requirements include bodily injury of not less than $500,000 per person/$500,000 per occurrence and property damage of not less than $50,000 per accident/$300,000 aggregate.

Solicitation / RFP / RFQ

This document outlines the "Instructions to Offerors" for commercial products and commercial services, providing essential guidance for potential bidders responding to a solicitation. It details the requirements for submitting an offer, the period for which offers must remain valid, and the conditions for late submissions, modifications, revisions, and withdrawals.

• Offer Submission: Offers must be signed, dated, and submitted by the specified deadline. Minimum required information includes the solicitation number, offeror's contact details (name, address, phone), Unique Entity Identifier (UEI), EFT indicator, information for evaluation factors, required representations and certifications, and a statement of agreement with solicitation terms.

• Period for Acceptance: Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers are generally not considered unless received before award and acceptance does not unduly delay acquisition. Late modifications favorable to the Government may be accepted.

• Contract Award: The Government intends to award without discussions, expecting the initial offer to contain the best terms. However, discussions may be held if necessary. The Government reserves the right to reject offers, accept non-lowest offers, and waive informalities.

• Debriefings: Information on post-award debriefings is provided, including details on agency evaluation of weak factors, ratings of successful and debriefed offerors, ranking, award rationale, and make/model of commercial products.

• Contract Award: The document mentions that the Government intends to evaluate offers and award a contract. It also references FAR 52.212-4 "Terms and Conditions" which incorporates definitions and other standard contract terms.

• Submission: Offers must include specific information as detailed above.

• Evaluation: Information necessary to evaluate factors per provision 52.212-2 or as described in the solicitation is required.

• Debriefings: Details on post-award debriefings are provided.

Not explicitly detailed in this section, but bidders must provide information necessary for evaluation.

• This document incorporates by reference FAR 52.212-4 "Terms and Conditions" and other FAR/GSAR clauses.
• It also references clauses related to options to extend services and term, liability insurance, and clauses incorporated by reference, including links to FAR and GSAR for full text.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in a specific geographic area.

• Geographic Area: California, County of Shasta.
• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding code, title, and minimum hourly wage rate. These include administrative support, automotive service, food preparation, general services, health occupations, information and arts, instructional, laundry, machine tool operation, materials handling, mechanics and maintenance, personal needs, plant and system operations, protective services, recreation, stevedoring, technical occupations, transportation/mobile equipment operation, and miscellaneous occupations.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including Health & Welfare at $5.55 per hour (or $222.00 per week/$962.00 per month). Specific provisions for Health & Welfare under Executive Order 13706 are also detailed.
• Vacation and Holidays:
  • Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 5 years, and 4 weeks after 15 years.
  • Holidays: A minimum of eleven paid holidays per year are specified.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for contractors.
• Footnotes and Special Provisions:
  • Footnote 1 clarifies that the determination may not apply to exempt computer professionals.
  • Footnote 2 details night pay and Sunday pay for Air Traffic Controllers and Weather Observers.
  • Hazardous Pay Differentials of 8% and 4% are specified for work involving ordnance and explosives.
  • Uniform Allowance requirements are outlined, including reimbursement for furnishing and maintenance.
• Conformance Process: Information is provided on the process for requesting additional classifications and wage rates if a required occupation is not listed in the determination.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees performing work under a Service Contract Act-covered contract in the specified area. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Other / Unclassified

This document is the "IT Security Procedural Guide: Access Control (AC), CIO-IT Security-01-07, Revision 7," dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data, aligning with NIST SP 800-53 and GSA Order CIO 2100.1.

This guide outlines the specific procedures, controls, and responsibilities for managing access to GSA systems and information. Potential bidders involved in IT security, system administration, or compliance roles within GSA or for GSA-related projects would find this document critical for understanding the security requirements and standards that must be met. It details various access control mechanisms, including account management, information flow enforcement, least privilege, separation of duties, remote access, wireless access, and mobile device access. Understanding these requirements is essential for developing compliant solutions and proposals for GSA IT opportunities.