GSA Seeks Office Space in Utica, NY

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 2,788 to 3,075 ANSI/BOMA square feet of contiguous space in Utica, NY. The government intends to award a lease to the responsible offeror whose proposal conforms to the RLP requirements and is the lowest priced technically acceptable offer.

• Space: Modern, quality building, sound construction, preferably on the 2nd floor or higher. Must be contiguous.

• Parking: 0 structured/inside spaces, 12 surface/outside spaces required.

• Amenities: Must be connected to public sidewalks, with a variety of employee services (restaurants, retail, etc.) within immediate vicinity. Transit accessibility (bus/light rail/subway) within 2,640 feet.

• Environmental: No known hazardous conditions. Requires a Phase I Environmental Site Assessment. Energy Star® label or equivalent is required, with specific exceptions and requirements for energy efficiency improvements.

• Accessibility: Must meet lease accessibility requirements or include a plan for improvements.

• Fire Protection & Life Safety: Must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Security: Requirements are based on Facility Security Level (FSL) and may include specific countermeasures.

• Asbestos: Space must be free of asbestos-containing materials (ACM) or have undamaged, nonfriable ACM.

• Historic Preservation: Compliance with National Historic Preservation Act requirements is necessary.

• Lease Term: 15 Years (10 Years Firm), with Government termination rights after the firm term. Option for one 5-year renewal.

• Occupancy Date: To be determined upon acceptance of the space.

• Tenant Improvements (TI): Allowance of $66.43 per ABOA SF for finishes and fixtures. Lessor to perform TIs.

• Building Specific Amortized Capital (BSAC): Amount of $25.00 per ABOA SF for security-related improvements.

• Offer Submission: Must be submitted electronically via the Requirement Specific Acquisition Platform (RSAP) at leasing.gsa.gov.

• Deadline: Offers must be submitted no later than 1/1/2026.

• Evaluation: Award will be based on the lowest priced technically acceptable offer. Present Value Price Evaluation will be used.

• NAICS Code: 531120 (Exception).

• Small business size standard information is available via SBA.

• A list of RLP documents is provided, including lease templates, agency requirements, security requirements, and various GSA forms.

• Offerors must be registered in the System for Award Management (SAM).

Forms / Attachments / Pricing Sheets

This document, "FBI Utica- Exhibit E (General).pdf", appears to be a collection of general clauses and contract terms relevant to a lease agreement for real property. It outlines various clauses from the Federal Acquisition Regulation (FAR) and the General Services Acquisition Manual (GSAM) that will govern the lease.

• General Clauses: Covers definitions, subletting, assignment, successors, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance Clauses: Addresses default by lessor, inspection, right of entry, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, and compliance with applicable law.
• Payment Clauses: Includes System for Award Management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Outlines contractor code of business ethics, covenant against contingent fees, and anti-kickback procedures.
• Other Clauses: Encompasses drug-free workplace, display of hotline posters, price adjustments, price reductions, proposals for adjustment, changes, examination of records, audit and records, disputes, small business program representation, equal opportunity for veterans and workers with disabilities, employment reports on veterans, protecting government interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, reporting executive compensation and first-tier subcontract awards, security requirements, personal identity verification, and basic safeguarding of covered contractor information systems.
• Prohibitions: Includes clauses related to prohibitions on contracting for specific hardware, software, services, telecommunications, and video surveillance equipment, as well as prohibitions related to Bytdance covered applications and Federal Acquisition Supply Chain Security Act orders.

This document is crucial for potential bidders as it details the contractual obligations, rights, and responsibilities of both the Lessor and the Government. Understanding these clauses is essential for accurately assessing the scope of work, potential risks, compliance requirements, and overall feasibility of participating in the opportunity. Bidders should pay close attention to clauses related to performance standards, payment terms, default, termination, and any specific requirements outlined in the FAR and GSAM.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (May 2015), is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to evaluate offered spaces for compliance with fire protection and life safety codes. It consists of two parts:

• Part A: To be completed by the Offeror or their representative for spaces below the 6th floor. It includes questions on general building information, fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for spaces on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire alarm and automatic fire sprinkler systems, including deficiencies and recommended corrective actions.

• Fundamental Code Requirements: Outlines evaluation standards based on local building/fire codes and NFPA 101, Life Safety Code, with specific exceptions.

• Part A Sections: Covers building address, general building information (square footage, floor count), other building uses, automatic fire sprinkler systems, fire alarm systems, exit signs & emergency lighting, and elevators.

• Part B Requirements: Mandates a detailed narrative report addressing general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.

• Statements: Includes an "Offeror's Statement," "Statement of Fire Protection Engineer," and "Offeror's Statement of Correction."

This form is critical for bidders offering office space. It details the fire protection and life safety requirements that the offered space must meet. Bidders must ensure their proposed space complies with these standards, and the completed form (Part A and/or Part B) will be a key part of the evaluation process for lease agreements. Failure to meet these criteria may require corrective action at the Offeror's expense.

Form / Attachment

This document is a representation form required for offers related to telecommunications and video surveillance services or equipment. It is used to ensure compliance with Section 889 of the National Defense Authorization Act for Fiscal Year 2019.

• Prohibition Overview: Details the restrictions on procuring or obtaining equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or critical technology.
• Definitions: Provides definitions for terms such as 'backhaul,' 'covered telecommunications equipment or services,' and 'critical technology.'
• Offeror Representation: Requires the offeror to represent whether they will or will not provide covered telecommunications equipment or services to the Government, and whether they use such equipment or services.
• Disclosure Requirements: Outlines the specific information offerors must disclose if they represent that they will provide or use covered telecommunications equipment or services. This includes details about the equipment/service producer, descriptions, and explanations of proposed use.
• SAM.gov Check: Instructs offerors to review the System for Award Management (SAM) for excluded parties.
• Signature Block: A section for the offeror or their authorized representative to sign, date, and provide contact information.

Bidders must complete and submit this form if their offer involves telecommunications or video surveillance equipment or services. Failure to provide accurate representations and required disclosures may impact the eligibility of their offer. It is crucial for bidders to understand the definitions and prohibitions to ensure compliance.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is a Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. The information is used by the General Services Administration (GSA) to determine fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities:

• Covers costs for Cleaning, Janitorial/Char Service, Heating, Electrical, Plumbing, Air Conditioning, Elevators, and Miscellaneous services.
• Requires breakdown of costs for Salaries, Supplies, Contract Services, Fuel, and System Maintenance and Repair for each category.
• Includes columns for costs for the Entire Building (a) and Government-Leased Area (b).

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Covers Real Estate Taxes, Insurance (Hazard, Liability, etc.), Building Maintenance and Reserves for Replacement, Lease Commission, and Management.

Lessor's Certification:

• Requires the lessor to certify that the entered amounts are their best estimate of annual costs.
• Includes fields for Typed Name and Title, Signature, and Date for the Owner or Legal Agent.

Bidders responding to a solicitation that includes this form must understand its purpose. It requires detailed cost breakdowns of services, utilities, and ownership expenses. This information is critical for the government's evaluation of rental rates and may influence how a bidder structures their own pricing or identifies services they will provide as part of their offer.

Solicitation Provisions

This document contains solicitation provisions related to the acquisition of leasehold interests in real property. It outlines instructions for offerors, including definitions of key terms like "Discussions," "Proposal modification," and "Time." It details procedures for submitting proposals, including acknowledgment of amendments, submission methods (paper media unless otherwise permitted), and requirements for initialing erasures or changes. The provision also specifies conditions under which late proposals and revisions will be considered, emphasizing the importance of timely submission and acceptable evidence of mailing or receipt. It clarifies that information given to one prospective offeror will be promptly furnished to all others if necessary. Offerors are permitted to submit modifications to proposals before the closing date and time, and revised proposals only if requested by the Contracting Officer. Proposals are expected to be in full compliance with the solicitation unless deviations are clearly identified and explained with comparative advantage to the Government. The document also covers restrictions on the disclosure and use of data submitted in proposals. It outlines the process for lease award, stating the intent to award to the responsible offeror representing the best value, and reserves the Government's right to reject proposals or waive informalities. It also details information that may be disclosed in post-award debriefings. Additionally, it includes provisions regarding parties to execute leases, service of protest, facsimile proposals, System for Award Management (SAM) registration requirements, and Federal Acquisition Supply Chain Security Act (FASCSA) orders representation and disclosures.

Form / Attachment / Pricing Sheet

This document is a "PROPOSAL TO LEASE SPACE" form (GSA Form 1364) used by offerors to submit proposals for leasing space to the U.S. General Services Administration (GSA). It collects detailed information about the proposed building, financial aspects of the offer, and property specifics.

• Section I: Building Overview: Collects information on building name, address, size, and parking.
• Section II: Primary Offer Details: Captures details on offered space (ABOA SF, RSF, CAF), lease term, rent (Shell Rent, Operating Costs, Tenant Improvement Rent, Building Specific Amortized Capital Rent), and parking rates.
• Section III: Additional Financial Aspects: Includes details on free rent, free space, commissions, tax adjustments, and HVAC overtime rates.
• Section IV: Building and Property Information: Gathers data on building construction/renovation year, construction level, HVAC operating hours, fire protection, accessibility, ACM, flood plains, seismic safety, and ENERGY STAR® status.
• Section V: Owner Identification and Offeror Certification: Collects owner and offeror information, and requires certification of understanding and agreement to the Request for Lease Proposals (RLP).
• Section VI: Addendum: Allows for details on step rent, renewal options, additional tax parcel information, and remarks or conditions.

This form is critical for bidders to accurately and completely detail their lease proposal. It dictates the specific information required by GSA to evaluate offers, including financial terms, building specifications, and compliance with RLP requirements. Bidders must complete this form meticulously to ensure their offer is considered responsive and competitive.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security measures and standards that the Lessor must implement and maintain.

• Definitions: Clarifies terms such as "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and restrictions for public spaces.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping (to minimize concealment), HAZMAT storage, placement of receptacles/containers, and parking.
• Security Systems: Details requirements for Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and Duress Alarms, including Lessor-provided and Government-provided scopes, installation, and maintenance.
• Structure: Specifies requirements for locking ground floor windows and protecting emergency generators.
• Operations and Administration: Outlines the roles of the Facility Security Committee (FSC), access control to building information, and the development of construction security plans.
• Cybersecurity: Prohibits connecting building access control systems to federal networks and outlines recommended cyber protection measures for Lessors.

This document is crucial for potential bidders as it defines the security standards and physical requirements for the leased space. Bidders must understand these requirements to accurately estimate costs, design solutions, and ensure compliance with government security mandates. It impacts the scope of work, construction, and ongoing operations related to the facility's security.

Form / Attachment / Pricing Sheet

This document is a template for a Global Lease (GSA TEMPLATE L100) used by the General Services Administration (GSA) for leasing space. It outlines the terms and conditions of a lease agreement between a Lessor and the Government.

• Lease Identification: Includes Lease Number (GS-XXP-LXXXXXXX) and Building Number.
• Parties: Identifies the Lessor and the Government (acting through GSA).
• Premises Description: Details the leased space, including rentable square feet (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies the duration of the lease, including firm and option terms.
• Rent and Consideration: Outlines the annual rent, broken down into shell rent, operating costs, tenant improvement rent, and building-specific amortized capital rent. It also details parking rates.
• Tenant Improvements (TI) and Building Specific Amortized Capital (BSAC): Defines allowances for TIs and BSAC, including their amortization and payment terms.
• Construction Standards: Details requirements for building shell components, interior finishes, and systems (HVAC, electrical, plumbing, fire protection, etc.).
• Utilities and Services: Specifies Lessor's responsibilities for utilities, janitorial services, maintenance, and other services.
• Post-Award Activities: Covers construction schedules, inspections, acceptance of space, and project management.
• Additional Terms: Includes clauses on security, real estate tax adjustments, operating cost adjustments, and other conditions.

This document is crucial for potential bidders as it defines the comprehensive requirements and terms for leasing space to the Government. It details:

• The physical space being leased (size, location).
• The financial terms, including rent structure, payment schedules, and potential adjustments.
• The specific construction, design, and quality standards the Lessor must meet.
• The Lessor's responsibilities for maintenance, utilities, and services.
• The process for construction, inspections, and acceptance of the space.
• Any specific requirements related to energy efficiency, sustainability, and security.

Understanding these elements is essential for bidders to accurately price their proposals, assess their capabilities, and ensure compliance with Government standards.

Form / Attachment / Pricing Sheet

This document is a representation form required for offers related to high-security leased space. It requires offerors (or lessors, if applicable) to provide information regarding foreign ownership and financing.

• Offeror's Initial Representation: To be completed by the owner of the property offered.
• Lessor's Representation: To be completed annually by the Lessor, or upon submission of a proposal.
• Novation Transferees' Representation: To be completed by transferees in case of lease transfer.
• Definitions: Clarifies terms such as "Financing," "Foreign entity," "Foreign person," "Highest-level owner," "Immediate owner," and "Unique entity identifier."
• Representation Sections: Requires details on:
  • Immediate owner (legal name, unique entity identifier, foreign entity/person status, physical address, country).
  • Highest-level owner (legal name, unique entity identifier, foreign entity/person status, physical address, country).
  • Financing entity (involvement of foreign entity/person, legal name, unique entity identifier, physical address, country).
• Submission: The form is to be completed upon submission of a proposal, and updated annually by the successful awardee.

Bidders must complete this form accurately as part of their proposal submission. Failure to provide the required information regarding foreign ownership and financing could impact their eligibility or the evaluation of their offer for high-security leased space opportunities.