GUATEMALA - DIPLOMATIC MAIL HANDLING SERVICES
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Guatemala City, under the Department of State, is soliciting quotations for Diplomatic Mail Handling Services. This opportunity, identified as RFQ 19GT5026Q0014, requires comprehensive logistics support for diplomatic mail and pouches between the Embassy and COMBEX-IM warehouses. The government intends to award a Purchase Order to the responsible company submitting a technically acceptable offer at the lowest price. Quotations are due March 30, 2026.
Scope of Work
The required services encompass customs clearance, receiving, handling, delivery, and transport of both DPO-Military Mail and Unclassified Diplomatic Pouches. Key deliverables include:
- Incoming Mail/Pouches: Clearing and delivering DPO-Military Mail and Unclassified Diplomatic Pouches from COMBEX-IM warehouses to the U.S. Embassy.
- Outgoing Mail/Pouches: Picking up DPO-Military Mail and Unclassified Diplomatic Pouches from the U.S. Embassy and delivering to COMBEX-IM.
- Dedicated Transportation: Providing direct, lockable, weather-protected transport vehicles with a minimum cargo capacity of 260 cu. ft. (404 cu. ft. for high season).
- All services must be performed on U.S. Embassy business days and COMBEX-IM business hours (Monday-Friday, excluding holidays), adhering to specific handling and tagging procedures.
Contract Details
- Type: Purchase Order (Firm Fixed-Price implied by "lowest price" and CLIN rates)
- Product Service Code: R706 (Logistics Support Services)
- Set-Aside: None specified.
- Period of Performance: Not explicitly stated, but services relate to a delivery date of May 29, 2026.
- Payment Terms: Net 30 days after receipt of valid invoice, via Electronic Funds Transfer (EFT). VAT is 12% and will be paid with a VAT exemption form.
Submission & Evaluation
- Questions Due: March 12, 2026, by 17:00 hours GT, via email to RuizKH@state.gov.
- Quotations Due: March 30, 2026, by COB 17:00 hours GT, via email to GuatemalaBids@state.gov.
- Offers must be in English, with email bids not exceeding 10MB per attachment. Quotation documents should be in .pdf, .tif, or .gif format.
- Award will be made to the responsible company with a technically acceptable offer at the lowest price. The government reserves the right to award based on initial quotations without discussions.
Eligibility
Offerors must be registered in the System for Award Management (SAM) prior to submittal and must submit a completed IRS Form W-14.