Guatemala - IBIS ClearCase Automated Cartridge Case Triage System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) Section at the U.S. Embassy in Guatemala, is soliciting proposals for an IBIS ClearCase Automated Cartridge Case Triage System. This system is intended for the INACIF Ballistics Laboratory in Guatemala to accelerate firearm crime investigations by providing objective results for ballistic evidence processing and chain of custody management. This is a Firm Fixed Price (FFP) contract. Quotations are due March 18, 2026.
Scope of Work
This solicitation requires the provision of an IBIS ClearCase Automated Cartridge Case Triage System (or equal), which must include specific technical capabilities such as automated loading, continuous acquisition, a rotating carousel, high-resolution 3D imaging, non-contact evidence handling, and cloud-based data management. The equipment must be new and unused. Additional required items include a UPS (minimum 15 minutes backup), 20 Triage Casing Holders, 500 Sterile Tubes, and 2500 NFC Tags (tamper-proof and standard).
Key deliverables include:
- Installation: Site preparation, equipment testing, integration, configuration, and technical assistance within 30 calendar days of equipment arrival in Guatemala.
- Shipping & Delivery: Delivery to a designated Miami warehouse within 45 calendar days after award, with final delivery to Guatemala City. Packaging must comply with ISPM15 standards.
- Training: On-site training in Spanish for 40 INACIF Ballistics Laboratory experts (two groups of 20, 8 hours each). Training will cover system operation, software management, fault detection, and common malpractices, delivered by qualified personnel.
- Maintenance: A base year (12 months) of support, plus four option years. This includes a 24/7 Spanish telephone hotline, email support, remote support, on-site diagnosis (within 48 hours if needed), on-site repair (within 10 calendar days with spare parts), and a minimum of two preventive maintenance visits per year. A technical support commitment for at least 5 years after delivery is required.
Contract Details
- Contract Type: Firm Fixed Price (FFP).
- Period of Performance: Task 1 (Equipment & Installation) within 45 days of award. Training within 30 days of notice to proceed. Maintenance includes a base year plus four option years.
- Warranty: 2 years manufacturer's standard warranty.
- Set-Aside: None specified. Offerors must be registered in SAM.
Submission & Evaluation
- Questions Due: March 06, 2026, by 10:00 hours (email to serechza@state.gov).
- Quotations Due: March 18, 2026, by COB 17:00 hours.
- Submission Method: Electronically to guatemalabids@state.gov in MS-Word, MS-Excel, or PDF format (max 30MB per file, separate emails if needed).
- Required Documents: Completed SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, IRS Form W-14, and proof of SAM registration.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider technical approach, feasibility, practicality, appropriateness, project manager qualifications, business evidence, past performance, personnel/equipment/financial resources, and strategic plan.
Additional Notes
Value Added Tax (VAT) is not included in CLIN rates and will be included on invoices. An IVA form for 12% tax will be provided. All manuals shall be furnished in English and Spanish.