Guatemala - Preventive Maintenance Services for the Photovoltaic System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Guatemala is soliciting quotations for Preventive Maintenance Services for its Photovoltaic System. This Request for Quotation (RFQ) seeks a responsible company to ensure the operational condition of the solar panels, inverters, and associated controls. The contract will be awarded to the lowest priced, acceptable, and responsible offeror. Quotations are due by March 30, 2026, at 17:00 hours (Guatemala local time).
Scope of Work
The contractor will provide comprehensive preventive maintenance services for the U.S. Embassy's Photovoltaic System, which includes solar panels, inverters, DC disconnects, panels, controls, and monitoring equipment. Services are intended to maintain all systems in good operational condition. The contractor is responsible for providing all necessary technical and mechanical supervision, as well as preventive maintenance materials. Performance may be required outside normal workday hours. It is important to note that repairs are explicitly excluded from this agreement and will be priced separately.
Contract & Timeline
- Type: Firm Fixed Price (RFQ)
- Duration: One base year with up to four one-year optional periods.
- Estimated Commencement: No later than the last quarter of 2026.
- Set-Aside: None specified.
- Quotations Due: March 30, 2026, 17:00 hours (Guatemala local time).
- Published: February 27, 2026.
- Payment: Payable in Quetzales; contractor must include VAT on all invoices.
Submission & Evaluation
Proposals must be submitted electronically in English to GuatemalaBids@state.gov. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, a completed IRS Form W-14, and proof of SAM Registration. Files should be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with a 30MB limit per file. Award will be made to the lowest priced, acceptable, responsible offeror. Acceptability is based on compliance with RFQ terms and technical information, while responsibility is assessed per FAR 9.1.
Additional Notes
A site visit is scheduled for March 9, 2026, at 9:30 AM (Guatemala local time); contact Zayda Serech (SerechZA@state.gov) for details. Questions regarding the RFQ are due by March 10, 2026, at 10:00 hours, also to SerechZA@state.gov. Offerors must be registered in SAM and comply with insurance requirements (Comprehensive General Liability, Workers' Compensation, Employer's Liability) and security standards.