GUCO - 100% INVENTORY OF MUSEUM COLLECTION

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the rehousing and 100% inventory of a museum collection located at Guilford Courthouse National Military Park. The contractor will be responsible for providing all necessary personnel, materials, equipment, and supervision for this project, in accordance with the statement of work. The contractor will also be required to obtain liability insurance.

• Rehousing and 100% inventory of the museum collection.

• Provision of all personnel, materials, equipment, and supervision.

• Acquisition of liability insurance in accordance with 1452.228-70.

• Period of Performance: May 1, 2026, to April 30, 2027.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format.

• Quotes must be submitted via email by April 20, 2026, at 5:00 p.m. EST.

• Technical proposals are required and will be evaluated along with price.

• Evaluation factors include Technical Proposal (specialized experience, relevant experience, key personnel, past performance, availability of resources) and Price.

• Technical and past performance are considered more important than price.

• A "best value" basis will be used for award.

• The solicitation indicates it is for a "Small Business" set-aside.

• Offerors must acknowledge receipt of all solicitation amendments.

• Quotes should include a breakdown of unit pricing rates for labor, equipment, materials, mobilization, and travel.

• The contractor must use the Invoice Processing Platform (IPP) for submitting payment requests.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act, specifically for North Carolina Counties of Guilford, Randolph, and Rockingham. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Codes and Titles: A comprehensive list of job classifications across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Maintenance, Protective Services).
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Information regarding required fringe benefits, including Health & Welfare rates and specific notes on Executive Orders (EO) 13706 and 13658.
• Conformance Process: Details on how to classify and determine wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act in the specified geographic area. It establishes the minimum wage and benefit rates that must be paid to service employees working on the contract. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a "Rehouse and 100% Inventory of Museum Property" for the Guilford Courthouse National Military Park (GUCO).

• Phase 1: 100% Inventory: Conduct a comprehensive inventory of all GUCO museum collections, including objects on loan to other institutions. This involves physically inspecting and verifying objects, recording their location, condition, and item count. It also includes photographing objects flagged for rehousing or potential deaccession.

• Phase 2: Rehousing and Reorganization: Rehouse objects identified during Phase 1 that require it, following recommendations from the park's Collection Storage Plan (CSP). This may include basic cleaning and stabilization.

• The inventory process must be consistent with NPS guidelines (411 DM and IPMD 114-60.3).

• Data must be collected and verified for each object, including presence, item count, location, and condition.

• Photographs must meet specific digital requirements (TIFF, 300 PPI, JPEG copies).

• Deliverables include an Excel spreadsheet of inventory data, a report of missing objects, and a Rehousing Report.

• The contract period of performance is 365 days from the contract award date.

• The primary location for work is Guilford Courthouse National Military Park.

• Verification of collections at off-site locations (SEAC, FRC, MACA, NC Museum of Natural Science, NCSU) is required, with specific travel requirements for NCSU and NC Museum of Natural Science.

• The contract is a "Best Value" award, not low bid.

• The contractor must provide qualified personnel, equipment, and supplies.

• All objects must be handled with care, conforming to NPS standards.

• The contractor must coordinate with the Contracting Officer's Representative (COR) and park staff.

• Confidentiality of information developed under the contract is required.

• The contractor must adhere to the AAM Code of Ethics for Museums.