T--GUCO - 100% INVENTORY OF MUSEUM COLLECTION

Form / Attachment / Pricing Sheet

This document provides photographic evidence of the current state of the museum collection storage at the NPS Guilford Courthouse National Military Park. It is intended to visually represent the "Rehousing and 100% Inventory of the Museum Collection" opportunity.

• Photos 1 & 2: Show the storage room at GUCO from two different angles, illustrating the existing storage environment.
• Photos 3 & 4: Depict how the museum collections are currently stored within cabinets.
• Photo 5: Shows a room designated for additional workspace, with items on the floor to be cleared out. The park will provide a table and chairs for this space.

These images offer potential bidders a visual understanding of the current conditions and the physical space involved in the rehousing and inventory project. This context is crucial for bidders to assess the scope of work, potential challenges, and resources required for the opportunity.

Amendment / Modification

• This is Amendment No. 2 to the solicitation.

• It is being issued to attach photos for the Rehousing and 100% inventory of the Museum Collection.

• Photos for the Rehousing and 100% inventory of the Museum Collection are now attached.

• The effective date of the amendment is March 23, 2026.

• The solicitation number is 140P5126Q0012.

• The closing date and time for receipt of quotes remains Monday, May 4th, 2026, at 5:00pm (EDT).

• Questions are due by Monday, April 6, 2026, at 11am (EST).

• The Period of Performance is May 15, 2026, to May 15, 2027.

Amendment / Modification

This amendment (Modification No. 1) to solicitation 140P5126Q0012 makes the following changes:

• Extends the bid due date to May 4th, 2026, at 5:00 PM EDT.

• Attaches the Questions & Answers (Q&A) document.

• Adjusts the Period of Performance Start Date from May 1, 2026, to May 15, 2026.

• Adjusts the Period of Performance End Date from April 30, 2027, to May 15, 2027.

• Changes the delivery date for delivery location 0011283054 from April 30, 2027, to May 15, 2027.

• Updates Item 00010 (GUCO 100% Inventory) to reflect the new Period of Performance (May 15, 2026, to May 15, 2027).

• Solicitation due date

• Period of Performance (Start and End Dates)

• Delivery Dates

• Item 00010 details

• Q&A document is now attached.

• The deadline for submitting quotes has been extended to May 4th, 2026.

• Offerors must acknowledge receipt of this amendment.

• The revised Period of Performance and delivery dates should be considered when preparing proposals.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions regarding the Rehouse and 100% Inventory of the GUCO Museum Collection, RFQ 140P5126Q0012.

• Inventory Scope: The collection is not large, and rehousing efforts are not expected to be time-consuming per object. The government will provide a spreadsheet with objects to be inventoried, their counts, and current locations.
• Object Identification: Contractors must search for items, confirm/correct locations and counts, note obvious condition issues, and identify rehousing needs (e.g., bagging, labeling, specialized mounts).
• Data Access: Contractors will have access to a digital list of Accessions and physical Accession files. They will not have direct access to the park's MCMS database.
• Photography: Photography is required for objects flagged as out-of-scope or in need of rehousing. Archival material generally does not require photography unless it falls into these categories. Groupings of objects can be photographed together.
• Deliverables: USB flash drives are acceptable for conveying final project deliverables.
• Invoicing: The government is receptive to proposals for alternative invoicing schedules to help with startup costs.
• Digital Photography: Digital photography is acceptable and expected for project deliverables, despite older handbook references to the contrary.
• "100% Inventory" Definition: Completion is defined by a thorough search for missing objects, documented appropriately.

This Q&A document clarifies several aspects of the project, including the scope of work, data handling, photography requirements, and deliverable formats, which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the rehousing and 100% inventory of a museum collection located at Guilford Courthouse National Military Park. The contractor will be responsible for providing all necessary personnel, materials, equipment, and supervision for this project, in accordance with the statement of work. The contractor will also be required to obtain liability insurance.

• Rehousing and 100% inventory of the museum collection.

• Provision of all personnel, materials, equipment, and supervision.

• Acquisition of liability insurance in accordance with 1452.228-70.

• Period of Performance: May 1, 2026, to April 30, 2027.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format.

• Quotes must be submitted via email by April 20, 2026, at 5:00 p.m. EST.

• Technical proposals are required and will be evaluated along with price.

• Evaluation factors include Technical Proposal (specialized experience, relevant experience, key personnel, past performance, availability of resources) and Price.

• Technical and past performance are considered more important than price.

• A "best value" basis will be used for award.

• The solicitation indicates it is for a "Small Business" set-aside.

• Offerors must acknowledge receipt of all solicitation amendments.

• Quotes should include a breakdown of unit pricing rates for labor, equipment, materials, mobilization, and travel.

• The contractor must use the Invoice Processing Platform (IPP) for submitting payment requests.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act, specifically for North Carolina Counties of Guilford, Randolph, and Rockingham. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Codes and Titles: A comprehensive list of job classifications across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Maintenance, Protective Services).
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Information regarding required fringe benefits, including Health & Welfare rates and specific notes on Executive Orders (EO) 13706 and 13658.
• Conformance Process: Details on how to classify and determine wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act in the specified geographic area. It establishes the minimum wage and benefit rates that must be paid to service employees working on the contract. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a "Rehouse and 100% Inventory of Museum Property" for the Guilford Courthouse National Military Park (GUCO).

• Phase 1: 100% Inventory: Conduct a comprehensive inventory of all GUCO museum collections, including objects on loan to other institutions. This involves physically inspecting and verifying objects, recording their location, condition, and item count. It also includes photographing objects flagged for rehousing or potential deaccession.

• Phase 2: Rehousing and Reorganization: Rehouse objects identified during Phase 1 that require it, following recommendations from the park's Collection Storage Plan (CSP). This may include basic cleaning and stabilization.

• The inventory process must be consistent with NPS guidelines (411 DM and IPMD 114-60.3).

• Data must be collected and verified for each object, including presence, item count, location, and condition.

• Photographs must meet specific digital requirements (TIFF, 300 PPI, JPEG copies).

• Deliverables include an Excel spreadsheet of inventory data, a report of missing objects, and a Rehousing Report.

• The contract period of performance is 365 days from the contract award date.

• The primary location for work is Guilford Courthouse National Military Park.

• Verification of collections at off-site locations (SEAC, FRC, MACA, NC Museum of Natural Science, NCSU) is required, with specific travel requirements for NCSU and NC Museum of Natural Science.

• The contract is a "Best Value" award, not low bid.

• The contractor must provide qualified personnel, equipment, and supplies.

• All objects must be handled with care, conforming to NPS standards.

• The contractor must coordinate with the Contracting Officer's Representative (COR) and park staff.

• Confidentiality of information developed under the contract is required.

• The contractor must adhere to the AAM Code of Ethics for Museums.