Guldmann Patient Ceiling Lift - Marion IL

Statement of Work (SOW) / Performance Work Statement (PWS)

The Marion VA Health Care System is seeking a contractor to provide turn-key services for the installation of permanent ceiling-mounted patient care lifts in existing facilities.

• Furnish all design, site evaluation, labor, materials, and equipment for installation of new patient lift systems.

• Remove and de-install existing lift system equipment.

• Provide a buy-back proposal for old systems removed.

• Installation includes slings, lift devices, rails, support material, bracing, and all associated components.

• Systems must have a lifting capacity of no less than 770 lbs.

• Rail systems must be designed, constructed, and installed in an X-Y (room-covering) design for maximum utilization of patient room space.

• Track systems shall be self-supporting; existing hangers or Unistrut shall not be utilized.

• No existing utility systems or supports shall be used for support or bracing.

• All new supports must be connected directly to building structural components.

• All lifts shall be weight tested prior to acceptance (150% of rated capacity).

• Rail deflection testing standards must be submitted and observed by the VA COTR.

• All services must meet manufacturer's performance and technical specifications, Federal Regulations (NEC, LSC), Joint Commission (JC), and VA Regulations.

• Contractor maintenance personnel must use "Universal Precautions" and provide their own Personal Protective Equipment.

• Guldmann certified contractors must annotate annual inspection checklists, including preventive maintenance, repairs, and specifications.

• Applicable checklists (VACO Patient Safety Alert AL14-07PSA) must be completed and signed.

• Final equipment certification required prior to acceptance.

• Work to be performed at Marion VA Medical Center, Marion, IL.

• Work generally to be performed during hospital normal business hours (M-F 8:00 AM – 4:30 PM), excluding federal holidays, unless otherwise approved.

• Contractor shall provide a plan for each room detailing lift rail location, support structure, and attachment.

• Lift systems must meet or exceed seismic bracing requirements (VA Seismic Guidelines H18-8).

• Door frames are not to be cut or modified without approved documentation and certification by a licensed structural engineer.

• Certified contractor will not perform work in occupied patient areas without approval.

• Contractor must provide all travel, labor, parts, test equipment, tools, and incidentals.

• Overtime requires prior approval.

• Potential exposure to blood borne or infectious material.

• Lift installation must include dust containment; rooms must be returned to original condition.

• Contractor shall provide tacky mats and vacuum/wet wipe surfaces upon completion.

• Mitigation plan required for any lift installation modifying privacy curtains.

• Manufacturer mismatch between lift motor and rails requires written confirmation of compatibility and liability.

• Ceiling lift manufacturers must allow and warrant the use of their lifts with Guldmann and EMR Distributors loop slings.

• Contractor shall provide disclosure of Tort claims, an Education/Training Plan, standardization of charging units, written plans for installation and infrastructure modification, drawings of rail anchoring, a specific timeline, an Installation Infection Control Plan, and an Installation Plan considering patient care disruption.

• A two-year warranty on equipment and a five-year warranty on installation are required.

• Specify previous work done in VISN 15.

• Provide Plan of Equipment Certification after install.

• Provide Plan for vendor follow-up (repairs, adjustments, sling replacement, after-hours response).

• Initial set up includes expendable accessories (slings).

• Product information must be submitted for evaluation.

• Equipment specifications include UL listed full-system installations, specific span capabilities, engineered lateral bracing brackets, and optional InfraRed remote control.

• Installations completed by Factory Certified, US installers.

• System approval required according to ISO EN 60601-1 and ISO EN 10535.

• Installation hardware must meet IBC 2006 standards.

• Payment is monthly in arrears upon receipt of a properly prepared invoice.

• Personnel performing maintenance and repair must be fully qualified per manufacturer technical certification requirements.

• A site visit is required to be considered for award.