Guldmann Patient Lifts - Preventative Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice / Request for Information (RFI) to identify potential sources for preventive maintenance services for Guldmann patient lifts at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX. This RFI aims to define the procurement strategy for a future solicitation. Responses are due February 25, 2026.
Scope of Work
This RFI seeks information on vendors capable of providing annual inspection and maintenance for Guldmann patient lifts. Key requirements include:
- Preventive Maintenance (PM): Must adhere to Original Equipment Manufacturer (OEM) standards, ISO 10535, and Conformance Standards.
- Personnel Qualifications: Field Service Engineers (FSEs) must be "Fully Qualified" with formal OEM training and a minimum of two years of experience. Proof of training and authorization is required.
- Parts: Only new, OEM-certified parts are acceptable; gray market or re-manufactured parts are prohibited.
- Testing: Includes weight tests, functional tests, and inspections of all components, with a "Corrective and Preventive Maintenance Checklist" to be completed.
- Documentation: Submission of testing certification records, engineering service reports (ESR), and potentially photos of weight tests.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information (RFI)
- Anticipated Contract Type: Firm Fixed Price (for future solicitation)
- Period of Performance: Anticipated March 16, 2026 – March 15, 2027, with four (4) one-year option periods.
- Place of Performance: Michael E. DeBakey VA Medical Center (MEDVAMC), Houston, Texas.
- RFI Response Due: February 25, 2026, at 13:00 CST.
- Published Date: February 18, 2026.
Eligibility / Set-Aside
This RFI is for market research to determine potential competition levels and will inform a future set-aside decision. Small Business Concerns are specifically encouraged to respond. Vendors must provide proof of authorization as a distributor for OEM parts.
Submission & Evaluation
- Format: Microsoft Word, 12-point font, 1-inch margins.
- Submission: Email responses to Oney.kelly@va.gov with the subject line "MEDVAMC Patient Lift Preventative Maintenance".
- Content: Responses should address vendor capabilities, OEM authorization, business size, availability under existing contracts, and estimated market pricing.
- Purpose: Information submitted is for market research only and will not be released outside the MEDVAMC Purchasing and Contract Team. This is NOT a solicitation, and no contract will be awarded based on this notice.
Additional Notes
Travel for preventive maintenance is the contractor's responsibility and will not be reimbursed.