YELL FIRE EXTING INSPECT/TEST, RECHARG, & REPLC

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Yellowstone National Park (YELL) to procure inspection, testing, recharging, and replacement services for approximately 1,650 fire extinguishers located throughout the park. The acquisition is a 100% small business set-aside.

• Provide fire extinguisher inspection/testing, recharging, and replacement services.

• Services are required at various locations within Yellowstone National Park.

• The contractor must have direct experience in these services and possess relevant NFPA and ICC certifications.

• Specific technical documentation, sample schedules, and personnel certifications are required.

• A Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) is contemplated.

• The BPA will have a 5-year ordering period, anticipated to run from the date of award through 12/31/2030.

• The anticipated award date is 7/15/2026.

• The aggregate ceiling for all BPA awards is $311,657.50.

• Multiple awards may be made, at the discretion of the Contracting Officer (CO) based on best value.

• The initial task order will be awarded to the lowest priced quoter; subsequent task orders will be competed.

• NAICS Code: 541990 – All Other Professional Scientific and Technical Services.

• Small business size standard: $19.5 Million.

• Quotes are due by 12:00 PM (MT) on 06/23/2026.

• Questions are due by 12:00 PM (MT) on 06/08/2026.

• Quotes must be submitted via email to sally_leitch@ios.doi.gov.

• Quotes must be in PDF format, 8 ½" x 11", with specific formatting requirements.

• Evaluation will be based on best overall value, considering price, technical capability, and past experience.

• Key submission requirements include a completed SF 18, technical documentation, past experience documentation, and a completed price schedule.

• This acquisition is 100% set aside for small business concerns.

• Offerors must be registered in the System for Award Management (SAM).

• The BPA does not contain options.

• All invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

• The contractor is prohibited from utilizing All-Terrain Vehicles (ATVs) on National Park Service lands; Utility Terrain Vehicles (UTVs) are permitted.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a Blanket Purchase Agreement (BPA) for Yellowstone National Park (YELL) to procure fire extinguisher inspection/testing, recharge/refill, and replacement services. The BPA establishes a simplified method for fulfilling anticipated repetitive needs.

• Provision of fire extinguisher inspection/testing, recharge/refill, and replacement services.

• Services will be requested via separate funded BPA calls.

• Contractors must provide price lists with firm fixed pricing for each year of the BPA.

• Annual reviews will be conducted to ensure compliance, address issues, and update contractor capabilities.

• The BPA has a five-year period of performance.

• The overall ceiling for the BPA is $311,657.50 over the life of the agreement.

• There is no minimum guarantee.

• Each call placed shall not exceed the simplified acquisition threshold (SAT).

• The initial call will be competed with the BPA solicitation.

• Future calls will be competed amongst all awarded BPA holders, unless there is a single award.

• Calls will utilize a low-price evaluation method.

• Requests for Quote (RFQ) will be issued on SF1449 or SF18, including a Statement of Work (SOW) and price schedule.

• Pricing in RFQs shall not exceed the BPA awarded price rates.

• Contractors must maintain active SAM.gov registration throughout the life of the BPA and all calls.

• Contractors must maintain all required certifications and licensures.

• The Government is obligated only to the extent of authorized services actually performed.

• Either party may terminate the BPA with thirty (30) days written notice.

• Contractors shall honor all calls received prior to the effective date of termination.

Form / Attachment / Pricing Sheet

This document is an initial call price schedule for Request for Quotation (RFQ) 140P1426Q006. It outlines the pricing structure for fire extinguisher services over a 5-year ordering period, from the Date of Award through December 31, 2030. Bidders are required to submit this spreadsheet as part of their initial call price quote.

• Service Categories: The schedule includes line items for various fire extinguisher types and services, such as Annual maintenance, 6-year servicing, Hydrostatic testing, and Recharge services.
• Item Specifications: Specific extinguisher weights and types are listed (e.g., 2.5-gal. H20, 5-lbs, 10-lbs, 20-lbs, Cooking Hood Wet, Paint Booth BC, Halotron).
• Pricing Instructions: Quoters must fill in the 'Unit Cost' column for each line item. All other cells are locked. No other pricing format will be accepted.
• Ordering Period: The agreement has a 5-year ordering period, but may end sooner if a BPA ceiling of $311,657.50 is met or if the 5-year period concludes.
• BPA Ceiling: The stated ceiling is the maximum amount for all awarded BPA holders combined over the life of the contract. Exceeding the ceiling is at the contractor's risk for reimbursement.
• No Minimum Guarantee: The government has no obligation to place orders and no minimum guarantee is provided.
• Call Competition: If multiple awards are made, each call will be competed among all BPA holders unless an exception to fair opportunity is authorized.

This document is critical for bidders to understand the specific fire extinguisher services required, the quantities anticipated for the first year, and the format for submitting their pricing. Bidders must accurately complete the unit costs to be considered for this opportunity. The BPA ceiling and ordering period details are also important for assessing the potential value and duration of the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide inspection, testing, and maintenance services for approximately 1,650 fire extinguishers and related fire suppression equipment within Yellowstone National Park (YELL).

• Perform annual, 6-year, and hydrostatic inspections/testing for fire extinguishers.

• Recharge and replace fire extinguishers and specialty systems as needed.

• Ensure compliance with National Fire Protection Association (NFPA) and International Code Council (ICC) standards.

• Service fire extinguishers, cooking hoods, and specialty systems across all park districts, including backcountry areas.

• Maintain proper mounting and ensure correct type, amount, and weight of extinguishing agent for all units.

• Provide required certifications and licenses for services rendered.

• Service three (3) commercial cooking hood systems and one (1) paint booth system.

• Manage an inventory of spare portable fire extinguishers for exchange during servicing.

• Update inventory spreadsheets annually with serviced, recharged, or replaced equipment details.

• 95% of inspections completed on schedule.

• Less than 2% documentation errors.

• Zero OSHA-recordables.

• Response to government inquiries within 24 hours.

• Period of Performance: 5-year Ordering Period from Date of Award through 12/31/2030.

• Locations: Various areas within Yellowstone National Park, including backcountry, Madison, Mammoth, Canyon, Norris, East Entrance, Northeast, Gardiner, Old Faithful, Grant Village, South Entrance, Lake Village, Tower, and Lamar.

• Contractor must possess and maintain appropriate certifications and licenses.

• Compliance with OSHA, NFPA 10, NFPA 17A, and NPS safety policies is mandatory.

• Adherence to NPS environmental rules and proper disposal of agents and cylinders.

• Travel costs must be included in the firm-fixed unit price; government RV sites may be available.

• A sample schedule for services must be provided, coordinated with park personnel for escorts and notification.

Form / Attachment / Pricing Sheet

This Excel file contains the pricing schedule required for submitting a quote for the Yellowstone National Park - Fire Extinguisher Inspection/Testing, Recharges, Replacements opportunity (RFQ 140P1426Q0056).

• 5-Year Ordering Period: The pricing is structured for a five-year period.
• BPA Ceiling: An overall estimated purchase ceiling of $311,657.50 is noted.
• Yearly Pricing Tabs: Bidders must fill out the 'Unit Cost' column on the following tabs: 2026 - Pricing, 2027 - Pricing, 2028 - Pricing, 2029 - Pricing, and 2030 - Pricing.
• Locked Cells: All other cells in the workbook are locked and should not be altered.
• Extinguisher Types and Services: The pricing schedule details various extinguisher weights and types (e.g., 2.5-gal. H2O, 5-lbs, 10-lbs, 20-lbs, Class K, Halotron, Cooking Hood, Paint Booth) and associated services (Annual, 6-year, Hydro, Maintenance Repair Recharge, Replace).
• Estimated Quantities: Quantities listed are estimates for evaluation purposes to establish firm fixed unit prices and may change based on park needs.

This document is critical for bidders to understand the cost structure and provide their pricing. Bidders must submit this spreadsheet as part of their price quote, ensuring all required unit prices are entered accurately. Failure to use the specified format will result in the quote not being accepted. The government has no minimum guarantee, and orders will be placed as needed within the BPA ceiling.

Statement of Work (SOW)

To provide inspection, testing, and maintenance services for approximately 1,650 fire extinguishers within Yellowstone National Park (YELL).

• Perform annual, 6-year, and hydrostatic inspections/testing for fire extinguishers.

• Recharge and replace fire extinguishers as necessary.

• Ensure compliance with National Fire Protection Association (NFPA) and International Code Council (ICC) standards.

• Service cooking hood systems and specialty fire suppression systems (e.g., Halotron extinguishers, paint booth systems).

• Maintain an inventory of spare portable fire extinguishers for exchange during servicing.

• Update an inventory spreadsheet annually with serviced, recharged, or replaced extinguisher details.

• 95% of inspections completed on schedule.

• Less than 2% documentation errors.

• Zero OSHA-recordable incidents.

• Response to government inquiries within 24 hours.

• Period of Performance: 5-year Ordering Period from Date of Award through 12/31/2030.

• Locations: Various areas within Yellowstone National Park, including Madison, Mammoth, Canyon, Norris, East Entrance, Northeast, Gardiner, MT, Old Faithful, Grant Village, South Entrance, Lake Village, Tower, Lamar, and West Entrance.

• Contractor must possess and maintain appropriate certifications and licenses for fire extinguisher services.

• Compliance with Federal, State, local laws, NFPA, ICC, OSHA, and NPS safety and environmental policies.

• Proper disposal of agents and cylinders.

• Travel costs must be included in unit pricing; government RV sites may be available.

• Deliverables include Annual Schedule, Annual Report, Hydrostatic Certifications, Inventory Update, Licenses & Certifications, and Corrective Action Report.

Sources Sought Notice

This notice is a Sources Sought Notice (SSN) / Request for Information (RFI) issued by the National Park Service (NPS) for market research purposes. The NPS is seeking information on capable contractors to provide fire extinguisher inspection services for Yellowstone National Park (YNP). This is not a Request for Quote (RFQ), and no contract will be awarded based on this notice.

• Annual inspections for approximately 1,650 fire extinguishers.

• Services include Annual Inspections, 6-Year Internal Inspections, Hydrostatic Inspections, and Extinguisher Recharges.

• All work must comply with applicable National Fire Protection Association (NFPA) standards.

• Ensure extinguishers are properly mounted and that the correct type, weight, and quantity are present per NFPA standards.

• Services are anticipated between June 1st and August 31st annually, with invoicing before September 15th.

• Potential for a base year plus four-year purchase order.

• NAICS Code: 541990 (All Other Professional Scientific and Technical Services)

• Size Standard: $19.5 Million

• PSC Code: H312 (Inspection: Fire Control Equipment)

• Interested and capable firms should respond with specific information by May 5, 2026, 12:00 PM Mountain Time to Sally_Leitch@ios.doi.gov.

• Information requested includes project-specific questions, company details, past experience, and commercial pricing for various inspection and recharge services.

• Pricing is requested for different extinguisher types and sizes (e.g., 2.5 lb. H2O, 5 lb. ABC DC, 10 lb. ABC DC, 20 lb. ABC DC, 6 L Class K, 5lb. Halotron).

• Information on replacement costs and estimated travel requirements is also requested.

• The notice does not specify any set-aside or eligibility requirements at this stage, but asks about small business socio-economic categories.

• The NPS is not seeking quotes at this time and will not accept unsolicited quotes.

• Any response submitted is voluntary and becomes government property.

• Information received will be used solely for market research and will be considered valid for 12 months.

• Vendors who do not respond may still participate in future RFQs.

• Government RV sites may be available; contractor is responsible for lodging.

• An escort will be provided to the contractor.