H139--Elevator Inspection Services (IDIQ 60mo) POP 8/1/2026-7/31/2031

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Excel spreadsheet) that outlines the CLINs, descriptions, quantities, units of measure, prices, and totals for the services required under this opportunity. Bidders are expected to use this document to provide their pricing for each CLIN.

• CLINs (Contract Line Item Numbers): A breakdown of individual services or items.
• Description: Details the specific service, such as "Semi-Annual "Traction Elevator" Inspections/Testing" or "5-Year Load Test Traction Elevators."
• Product Code: Specific codes associated with certain CLINs (e.g., DSS-LD-PRFA-P-AM).
• Quantity: The number of units required for each CLIN.
• Unit of Measure: The unit for the quantity (e.g., EA for Each).
• Price / Total: Fields for bidders to enter their proposed pricing.
• Periods of Performance: The pricing schedule is broken down by ordering periods, including a BASE Ordering Period and subsequent annual periods.

This pricing schedule is critical for bidders to understand the cost structure of the contract and to prepare their proposals. Bidders must accurately fill in the pricing for each CLIN according to the specified quantities and units of measure, adhering to the structure provided for each period of performance. The "TOTAL CONTRACT" line indicates the overall expected value or sum of all CLINs.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Elevator Inspection Services for the Sheridan VA Health Care System. The Department of Veterans Affairs, Network Contracting Office 19, is seeking to procure these services.

• Perform annual, semi-annual, and five-year elevator inspections.

• Ensure elevators are in safe operating condition and conform to applicable codes.

• Coordinate work with the COR, providing at least two weeks' notice.

• Personnel must possess current Qualified Elevator Inspector (QEI) Certification.

• Inspections must comply with ASME A17.1, NFPA Life Safety and Fire Codes, and OSHA regulations.

• Deliver comprehensive inspection reports within 45 calendar days of inspection.

• Immediately report any safety-related deficiencies to the COR.

• Contract Type: Firm-fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ).

• Period of Performance: Five (5) years (60 months), from 08/01/2026 to 07/31/2031.

• Response Date/Time: June 25, 2026, 10:00 AM Mountain Time.

• Questions Due: June 17, 2026, 10:00 AM Mountain Time (email only).

• Submission: Submit offers via email to christine.jarvis@va.gov.

• Evaluation Factors: Offers will be evaluated based on Capability, Price, and Past Performance.

• Basis of Award: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. The Government reserves the right to consider a quotation other than the lowest price.

• Submission Volumes:

  • Volume I: Capability Statement
  • Volume II: Attachment 1 - Price Schedule
  • Volume III: Past Performance (max 3 efforts)
  • Volume IV: VAAR 852.219-75 (Attachment 3)

• This acquisition is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• SDVOSB status must be verified in the SBA Small Business Certification (SBS) database at the time of quote submission and award.

• NAICS Code: 238290 (Other Building Equipment Contractors), size standard $22 Million.

• PSC: H139 (Quality Control- Materials Handling Equipment).

• The Place of Performance is Sheridan VA Health Care System, 1898 Fort Road, Sheridan, WY 82801-8320.

• Award will be made on an All or Nothing Basis.

• Offerors are warned against contacting VA personnel other than the Contracting Officer and Contract Specialist.

Form / Attachment / Pricing Sheet

This document is a certification provision (FAR 52.222-52) that offerors must complete to determine if the Service Contract Labor Standards statute will apply to the contract. It requires the offeror to certify compliance with specific conditions related to offering services to non-Governmental customers, pricing, employee time allocation, and compensation plans.

• Certification Requirement: Offerors must check whether they "do" or "do not" certify to four conditions:
  1. Services offered and sold regularly to non-Governmental customers and provided to the general public.
  2. Services furnished at prices based on established catalog or market prices.
  3. Service employees spending less than 20% of their time on the Government contract.
  4. Using the same compensation plan for Government contract employees as for commercial customers.
• Subcontractor Compliance: Certification by the offeror also applies to subcontractors.
• Contracting Officer Determination: Based on the certification, the Contracting Officer will determine if the Service Contract Labor Standards statute applies. This impacts whether FAR 52.222-53 will be included in the resultant contract.
• Consequences of Non-Certification: Failure to execute the certification or notify the Contracting Officer as required may prevent award.

This provision is critical for bidders to understand potential labor cost implications. Completing this certification accurately is mandatory for award. The outcome of this certification will determine whether the Service Contract Labor Standards clause (or its alternative, FAR 52.222-53) is included in the final contract, directly affecting labor cost requirements and compliance obligations.

Form / Attachment / Pricing Sheet

This document is a certification provision (FAR 52.222-48) that offerors must complete if they wish to claim exemption from the Service Contract Labor Standards statute for contracts involving the maintenance, calibration, or repair of certain equipment.

• Certification Requirement: Offerors must check whether they "do" or "do not" certify to three conditions:
  1. The equipment is used for non-Government purposes, sold to the public in substantial quantities, and is regularly traded by the offeror.
  2. Services are furnished at established catalog or market prices.
  3. Compensation plans for service employees are the same as for employees servicing commercial customers.
• Subcontractor Compliance: Certification by the offeror also applies to subcontractors.
• Consequences of Certification: If certified, the Service Contract Labor Standards clause may not be included in the resultant contract. If the Contracting Officer determines the statute will apply despite certification, a different clause (52.222-51) will be included, and the offeror may have an opportunity to resubmit an offer.
• Consequences of Non-Certification: If not certified, the exemption clause (52.222-51) will not be included. Offerors must notify the Contracting Officer if a wage determination was not attached to the solicitation.

Bidders must carefully review and complete this certification. Failure to execute the certification or follow the notification requirements for non-certification may prevent award of the contract. This provision directly impacts labor standards and potential contract clauses related to wages and benefits.

Solicitation / RFP / RFQ

This document is Standard Form 1449, a Solicitation/Contract/Order for Commercial Products and Commercial Services. It outlines the acquisition of Elevator Inspection Services.

• Elevator Inspection Services are required in accordance with the Statement of Work (SOW).

• The contract is an Indefinite Delivery Contract (IDC).

• Guaranteed minimum: one (1) unit.

• Maximum ceiling value: to be determined (tbd).

• Solicitation Number: 36C25926Q0525

• Solicitation Issue Date: 06-10-2026

• Offer Due Date: 06-25-2026

• Ordering Period: August 1, 2026, through July 31, 2031.

• Option to Extend Services: The Government may extend services for up to 6 months.

• Availability of Funds: Funds are not available beyond September 30, 2026, for performance after this date.

• Offerors must complete blocks 12, 17, 23, 24, & 30 of the SF 1449.

• Invoices are to be submitted monthly in arrears.

• Payment will be made via Electronic Funds Transfer (EFT) or Third Party Payment.

• This acquisition is UNRESTRICTED.

• NAICS Code and Size Standard are not specified in this section.

• The solicitation incorporates FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference. FAR 52.212-3 and 52.212-5 are attached.

• The document includes various FAR and VAAR clauses related to contract terms, ordering, limitations, service contract labor standards, security, and payment. Key clauses include 52.212-4, 52.216-18, 52.216-19, 52.216-22, 52.217-8, 52.222-90, 52.232-19, 52.240-91, 852.211-72, 852.219-73, 852.219-75, and 852.232-72.

Form / Attachment / Pricing Sheet

This document is VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• Construction Contracts: Separate limitations apply for general construction (85%) and special trade construction contractors (75%).
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide it will render the offer ineligible for award.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001. Non-compliance after award can result in referral to the VA Suspension and Debarment Committee, fines, or prosecution.

This is a mandatory certification for all offerors. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services or construction) and accurately complete and submit this form with their proposal to be considered for award. The document also outlines the consequences of non-compliance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in specific geographic areas, intended for use in Service Contract Act (SCA) covered contracts.

• Geographic Area: Wyoming Counties of Campbell, Crook, Johnson, Sheridan, and Weston.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare, Vacation, and Holidays are provided.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Footnotes: Explains specific conditions for certain occupations, such as Computer Employees and Air Traffic Controllers/Weather Observers.
• Conformance Process: Outlines the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It dictates the minimum wage and benefit rates that must be paid to employees performing work under the contract. Bidders must ensure their proposed pricing accounts for these mandated rates to be compliant and competitive.