H142--Fire Protections System ITM| Base 4

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirement for comprehensive inspection, testing, and maintenance (ITM) services for fire protection systems at the VA New Jersey Healthcare System, Lyons Campus.

• Services: Quarterly, semi-annual, and annual inspections, testing, and maintenance for various fire protection systems.

• Systems Covered: Portable fire extinguishers, monitored fire alarm system components (water flow switches, tamper switches), kitchen hood suppression systems, fire sprinkler systems (including fire pumps and backflow preventers), and fire hydrants.

• Exclusions: Maintenance testing of the fire alarm system itself is excluded, but interface and signal verification are required.

• Tasks: Includes annual inspections/replacements for fire extinguishers, flow tests for fire pumps, inspections for sprinkler backflow preventers and systems, testing of kitchen hood suppression systems, semi-annual inspections of tamper and waterflow switches, and inspection/testing of fire hydrants.

• Repairs: Minor adjustments may be performed upon COR approval. For repairs incurring additional costs, the contractor must provide a quote within five business days. The government will decide on repair timelines.

• Reporting: Provide applicable reports in accordance with NFPA Standards and Joint Commission requirements upon conclusion of testing.

• Emergency Response: Provide emergency service within 24 hours of notification for diagnosis and repair recommendations.

• All work must comply with the most recent applicable NFPA Standards (including NFPA 10, 72, 25, 99, 17A, 291, and 101).

• Adherence to TJC, OSHA, EPA, and VA Fire Protection Design Manuals is required.

• Reports must meet NFPA and Joint Commission EC02.03.05 requirements.

• Contractor performance will be monitored by the Contracting Officer Representative (COR).

• Place of Performance: VA New Jersey Healthcare System, Lyons Campus, 151 Knollcroft Road, Lyons, New Jersey 07939.

• Period of Performance: One base year (March 1, 2026 – February 28, 2027) with four one-year option periods.

• Certifications: Contractor employees must be certified by NICET in the appropriate Fire Protection sub-field. At least one Level 2 certified technician is required for Fire Alarm or Fire Sprinkler testing, including Fire Pumps. NICET certifications must be maintained on-site.

• Personnel: Contractor provides all necessary personnel, equipment, training, and supervision.

• Communication: Maintain 2-way communication equipment for real alarms (cellphones not acceptable).

• Government Furnished Property: VA will provide one Firefighter/Fire Inspector to assist with access.

Sources Sought Notice

This notice is issued by VISN 2 Contracting Office to gather information regarding fire alarm system services for the VA New Jersey Healthcare System at the Lyons Campus. The VA anticipates this requirement will be available around March 2026.

The core requirement involves the "Fire Protection System ITM" (Inspection, Testing, and Maintenance) for the VA New Jersey Healthcare System, Lyons Campus. A detailed Statement of Work (SOW) is attached to this notice.

This is a market research effort, not an invitation for proposals. Responses will be used to inform future solicitations and determine the viability of set-asides. Interested parties must provide:

• Company/individual name
• Capability statement
• Examples of similar work performed
• SAM UEID number (Prime and Subcontractor)
• Address
• Point of contact
• Applicable Federal Supply Schedules
• Two to three instances of relevant experience (including subcontractors if applicable)
• Listing of any potential teaming agreements
• Proof of applicable certifications or training
• Relevant comments on attachments

The government is exploring set-aside options for specific socio-economic categories (SDVOSB, VOSB, WOSB, HUBZone, 8(a), Small Business). Bidders must provide information to help determine procurement strategy and set-aside viability, including:

• Nearest site location and supporting documentation.

• Plan for self-performance or details on subcontracting tasks.

• Years of company and technician experience with similar work.

• Number of similar jobs performed in the past five years.

• Number of certified/licensed technicians employed.

• The NAICS code for this requirement is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0M.

• Responses should be emailed to Yasmin.Moses@va.gov.

• Assistance with responding is available through the Apex Accelerator Team.