H144--REQUEST FOR QUOTES ENGINEERS STATIONARY FOR INSPECTIONS LOCH RAVEN VAMC 36C24526Q0321

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for Stationary Engineers to perform boiler and auxiliary equipment checks at the Loch Raven VA Medical Center. The services are required 24 hours a day, 7 days a week, 365 days a year, with an estimated 2,190 hours of service annually based on 4-hour rotational surveillance.

• Conduct inspections of boilers and auxiliary equipment at the Loch Raven VA Medical Center.

• Inspections must comply with VA Directive 1810 and existing Standard Operating Procedures.

• Log all deficiencies on a provided checklist.

• Perform pressure verification, temperature readings, firing rate, fuel temperature readings, and gas pressure readings.

• Visually inspect each boiler on campus every 4 hours.

• Report any deficiencies or safety failures immediately.

• Correct emergency repairs or safety failures immediately in accordance with federal standards by a "competent" technician.

• Stationary engineers must be 3rd grade or higher.

• Specific qualifications are detailed for Grade 1 through Grade 5, including experience, education, and licensure requirements.

• Skills and knowledge required include operating power equipment, monitoring temperatures and pressures, understanding pneumatic principles, recognizing system failures, startup/shutdown procedures, and familiarity with emergency standards.

• Equipment to be inspected includes various models of Cleaver Brooks, Lochinvar, A.O. Smith, Solaris, LARS, and Wel Mclain boilers.

• Contract Period: Base Year Plus 4 Option Years.

• Period of Performance (POP) for Base Year: April 13, 2026 - April 12, 2027.

• POP for Option 1: April 13, 2027 - April 12, 2028.

• POP for Option 2: April 13, 2028 - April 12, 2029.

• POP for Option 3: April 13, 2029 - April 12, 2030.

• POP for Option 4: April 13, 2030 - April 12, 2031.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Size Standard: $19 Million.

• Contract Type: Firm-Fixed-Price.

• Offer Due Date: March 31, 2026, 12 PM ET.

• Quotes must be emailed to william.galletta@va.gov.

• Site Visit: March 18, 2026, 09:00 AM ET at Loch Raven VA Medical Center, BLDG 4, Engineering Conference Room 129. Attendance is not mandatory.

• Requests for Information (RFIs) due: March 24, 2026, 10:00 AM EST. Email RFIs to william.galletta@va.gov.

• Evaluation Factors: Technical Qualifications, Experience, Capability, Past Performance, and Price.

• Offerors must provide evidence of technical qualifications, licenses, and resumes.

• Offerors must provide OSHA 30 and/or 10-Hour Training Completion Certificates.

• Offerors must have at least 5 years of experience as a Prime Contractor.

• Past performance will be evaluated based on up to 3 projects performed within the last 5 years.

• Offerors must be registered in the System for Award Management (SAM).

• This solicitation is unrestricted and open to all socio-economic entities.

• COVID-19 vaccination and testing requirements apply to contractor employees.

• Safety and security precautions are detailed, including hazardous material reporting.

• Smoking is prohibited on campus.

• Contractor personnel require identification badges.

• National Holidays are listed.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) Wage Determination, specifically Wage Determination No. 2015-4265, Revision No. 32. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific counties of Maryland (Anne Arundel, Baltimore, Baltimore City, Carroll, Harford, Howard, Queen Anne's).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage.
• Details requirements for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for unlisted occupations.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Amendment / Modification

This document is a transmittal sheet for VHA Directive 1810, "Boiler and Boiler Plant Operations," dated January 4, 2023. The directive consolidates, updates, and expands previous guidance on boiler and boiler plant operations.

Key changes include:

• Added responsibilities for several VHA leadership roles.

• Consolidated and updated appendices to include technical boiler design and operational requirements.

• Removed local policy requirements, directing them to Appendix A.

• The appendices have been consolidated, updated, and expanded.

• Local policy requirements have been removed and referenced to Appendix A.

This document is a directive and does not appear to impact proposal submission deadlines or evaluation factors for any specific opportunity. It establishes policy for VA medical facilities regarding boiler and boiler plant operations.

Other / Unclassified

This document is a Standard Operating Procedure (SOP) titled "LOCH RAVEN BOILER PLANT STANDARD OPERATING PROCEDURE" (SOP 138 ENG-022), effective January 13, 2023. It outlines the procedures for the safe, reliable, and efficient operation and maintenance of the boiler plant at the VA Maryland Health Care System (VAMHCS) to produce hot water for the facilities.

This document is highly relevant to potential bidders as it details the operational standards, safety protocols, security measures, and maintenance requirements for the boiler plant. It specifies procedures for safe boiler operation, including personal protective equipment (PPE), lockout/tagout (LOTO), and handling of chemicals. It also covers security protocols for the boiler plant, interaction with the Office of Healthcare Engineering (OHE), compliance surveys, safety device testing, reporting of non-functional devices, interim safety measures, and training programs for personnel (USROs and Boiler Attendants). The document also includes detailed information on maintenance schedules, record-keeping, equipment replacement, and emergency procedures such as load shedding and utility shutdowns. Understanding these procedures is crucial for any vendor involved in the maintenance, repair, or operation of the boiler plant systems.

Key areas covered include:

• Safe Boiler Operation and PPE
• Boiler Plant Security
• Interaction with Office of Healthcare Engineering (OHE)
• Safety Device Testing and Reporting
• Interim Safety Measures (ISM)
• Training Programs (New Hire and Ongoing)
• Maintenance and Review of Daily Logs
• Boiler Repair and Equipment Replacement
• Lock Out Tag Out (LOTO) Procedures
• Records and Documentation Requirements
• Emergency Procedures (Load Shedding, Fuel Supply, Water Supply)
• Boiler Water Treatment and Maintenance Schedules

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for stationary engineers to perform inspections at the Loch Raven VA Medical Center (VAMC). The solicitation number is 36C24526Q0321.

• The primary service required is inspections by stationary engineers.

• Specific details regarding the scope of work are expected to be found in the attached documents, including "Loch Raven Boiler Plant Standard Operating Procedure-" and "1810_D_2023-01-04".

• A Service Contract Act Wage Determination (2015-4265_B) is also referenced.

• Not explicitly stated in the provided text.

• Response Date/Time: March 31, 2026, 12:00 PM Eastern Time, New York, USA.

• Quotes are to be submitted by this deadline.

• Not specified in the provided text.

• The contracting office is located at 10 N Greene St, Baltimore, MD 21201.

• The Place of Performance is the Loch Raven VA Medical Center, 3900 Loch Raven Blvd, Baltimore, MD 21218.

• The Point of Contact is William Galletta (William.Galletta@va.gov, 410-605-7000).

• The NAICS code is 238220 and the Product Service Code is H144.