H146--Legionella, Sterile Processing Service and Dental Waterline Testing

Solicitation / RFP / RFQ

This document is a solicitation for Sterile Processing Service, Legionella, and Dental Waterline Testing services for the Department of Veterans Affairs. The solicitation number is 36C25226Q0136.

• Provision of Sterile Processing Services.

• Legionella Testing.

• Dental Waterline Testing.

• The award number is 36C25226P0369.

• The award amount was $215,860.00.

• The award date was May 15, 2026.

• Not specified in the provided text.

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The NAICS Code is 541380.

• The Product Service Code is H146.

• The contracting office is located in Milwaukee, WI.

• The Point of Contact is Laura Broacha (Laura.Broacha@va.gov, 414-844-4800).

• The awardee was RLM GOVERNMENT SERVICES LLC, with UEI XALLUMS81NY6, located in Philadelphia, PA.

Amendment / Modification

This amendment (0002) to solicitation 36C25226Q0136 addresses clarification questions and updates the Statement of Work (SOW).

Key changes include:

• Clarifications on Dental Waterline Testing:

  • Method 9215C (spread plate) is acceptable as an equivalent to Method 9215B (pour plate).
  • Duplicate sample requirement is not mandatory.
  • Multiple technicians are permitted for early morning sample collections.
  • Results are reported within 3 calendar days of receipt of results, not from sample collection.

• Clarifications on SPS Testing/Sampling:

  • Monthly sampling applies to all categories requiring it, with successive stops not exceeding 35 days.
  • Sampling times are specified to prevent healthcare service delays.
  • Additional site trips and sample panels for out-of-range results are not required and should not be priced.
  • TOC and Ionic Contaminants are for verification, not routine testing, and should not be included in the proposal.
  • Reporting is within 7 calendar days of the lab receiving samples.

• Clarifications on Legionella Testing:

  • Reporting is within 7 days of receipt of results.

• SOW Update: Item 5(a) has been removed from the SPS Testing and Sampling Section.

• Statement of Work (SOW) - specifically the SPS Testing and Sampling section.

• Dental Waterline Testing procedures and reporting timelines.

• SPS Testing and Sampling procedures and reporting timelines.

• Bidders should update their proposals to reflect the clarifications, particularly regarding pricing for additional sample panels and the scope of routine testing.

• The removal of Item 5(a) from the SOW should be noted.

• The deadline for offer receipt is not extended by this amendment.

Amendment / Modification

This amendment (0001) to solicitation 36C25226Q0136 extends the deadline for submitting quotes.

• The hour and date for receipt of offers has been extended.

• The deadline for submitting a quote is extended to April 24, 2026, at 3:00 PM CDT.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for services related to collecting and analyzing water samples for Sterile Processing Service (SPS), Legionella, and Dental Clinic Waterlines at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. The acquisition is for commercial items and services.

• SPS Water Testing: Monthly, quarterly, and annual testing in accordance with AAMI ST 108 and VHA Directive 1116. Includes chemistry tests (pH, Conductivity, Alkalinity, Hardness) and bacteria/endotoxin tests (HPC, LAL). Specific testing frequencies and sample counts are detailed for Blended Water Generation System, Critical Water Generation System, and points-of-use.

• Legionella Testing: Quarterly water sampling and laboratory analysis of 20 potable water samples per quarter. Analysis includes culture, identification, and enumeration of Legionella species. Laboratory must be CDC ELITE Program certified and have environmental microbiology accreditation.

• Dental Water Testing: Quarterly testing of dental unit waterlines for heterotrophic water bacteria (≤500 CFU/mL). Includes collection of up to 32 samples per quarter.

• General Requirements: Contractor must provide all supplies, labor, materials, travel, and equipment. Adherence to VA facility policies, safety regulations, and VHA Directive 1192 (influenza vaccination/masking) is required. Personnel require background checks and identification badges.

• Contract Type: Firm-fixed price contract.

• Period of Performance: Base year (05/01/2026 – 04/30/2027) with four (4) one-year option periods.

• Estimated Value: Approximately $19 Million.

• Quote Submission: Via email to Laura.Broacha@va.gov by the solicitation due date.

• Evaluation Factors: Best value tradeoff considering Experience, Past Performance, Technical Acceptability, and Price. Technical acceptability is pass/fail.

• Key Deadlines: RFQ Questions due by April 20, 2026, 3:00 PM CDT. Offer Due Date is April 24, 2026, 3:00 PM CDT.

• Set-Aside: This procurement is unrestricted, however, the Government will only accept quotes from certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The solicitation incorporates FAR clauses by reference. Offerors must complete and submit specific files including Price Quote, Prior Experience, and Technical Capabilities. Special attention should be paid to SDVOSB requirements and limitations on subcontracting.