H149--562-26-4-5137-0001 | SEA 40852 | Annual Fuel Oil Storage Tank Inspection, Testing, Cleaning, and Treatment Services | NCO 4 Services 2 (VA-26-00045741)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 4, is conducting a Sources Sought notice for Annual Fuel Oil Storage Tank Inspection, Testing, Cleaning, and Treatment Services at VAMC Erie, PA. This is for market research to develop an acquisition strategy, potentially including socio-economic set-asides. The government anticipates awarding a Fixed Price Base Contract with Option Years. Responses are due by 10 AM EST, Thursday, May 21, 2026.
Scope of Work
The required services include annual inspection, testing, cleaning, and treatment of diesel fuel storage tanks (11 tanks ranging from 500 to 10,000 gallons) to ensure fuel reliability, generator readiness, environmental compliance, and uninterrupted medical center operations. Key requirements involve:
- Compliance: Adherence to NFPA 110, Joint Commission EC.02.05.07, ASTM D975, OSHA, and EPA/Pennsylvania environmental disposal requirements.
- Fuel Quality Restoration: Filtration to not exceed 5 microns, removal of water and contaminants, and stabilization with biocide treatment.
- Tank Inspection: Visual and mechanical evaluation for corrosion, compromised fittings, gasket degradation, vent obstructions, and structural concerns.
- Reporting: Comprehensive service reports within five business days, detailing test results, filtration volumes, contaminants removed, treatment applied, tank condition, deficiencies, and recommendations.
- Spill Prevention: Implementation of spill control measures and immediate reporting/mitigation of any spills.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) for market research purposes.
- Anticipated Contract: Fixed Price Base Contract with 4 Option Years.
- Place of Performance: VA Medical Center, 135 East 38th Street, Erie, PA 16504.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) is preferred, but all capable contractors are welcome to respond.
- Response Due: 10 AM EST, Thursday, May 21, 2026.
- Published: May 14, 2026.
Evaluation
Responses will assist the Government in developing its acquisition strategy, including potential socio-economic set-asides. This is not a solicitation, and the government is not taking questions at this time. However, ambiguities or concerns about the draft SOW should be included with the response.
Additional Notes
- SDVOSB/VOSB Firms: Must include proof of SBA VetCert certification.
- GSA Schedule: If applicable, identify your GSA Federal Supply Schedule contract number.
- Capability Statement: All respondents are encouraged to include a brief capability statement covering the information in the attached draft SOW.
- Contact: Angelamarie Scott, Contract Specialist, at Angelamarie.Scott@va.gov.