H158--Diagnostic Medical Physics Support

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for a sole-source contract award. It announces the award of contract number 36C26226P0689 to A-BEAR CONSULT LLC for Diagnostic Medical Physics Support services.

This announcement is for informational purposes only and is not a request for competitive quotes. No solicitation is available, and requests for one will not receive a response. The contract was awarded on a sole-source basis under statutory authority FAR 6.302-5, 41 USC §3304(a)(5), and 38 U.S. Code § 8127(c).

Key Details of the Awarded Contract:

• Contracting Office: Department of Veterans Affairs, NCO 22 - Network Contracting, Tucson AZ 85723
• Solicitation Number: 36C26226P0689
• Awardee: A-BEAR CONSULT LLC
• Award Amount: $48,550.00
• Award Date: 03-26-2026
• Product Service Code: H158
• NAICS Code: 811210

Scope of Services: The contractor is required to provide on-site diagnostic medical physics support and services for the Veterans Health Administration (VHA), specifically for the VA Long Beach Healthcare System (VALBHS). This includes furnishing labor, materials, supplies, equipment, and qualified personnel.

General Requirements:

• Adherence to VHA Directive 1105.04 (Fluoroscopy Safety).
• Compliance with radiation protection standards (29 CFR 1910.1096 and 10 CFR Part 20).
• Immediate reporting of unsafe conditions to the Radiation Safety Officer (RSO).
• All work to be performed by or under the direction of a qualified medical physicist (certified by ABR, ABMP, CCPM, or state-licensed).
• Medical physicists performing nuclear medicine imaging system testing must be certified by ABR with a nuclear medical physics specialty and named on a radioactive materials license authorizing such testing.
• Personnel conducting equipment testing under supervision must have at least a bachelor's degree in a science or engineering field related to the equipment.
• All testing personnel must be directly employed by the contracting company.
• The VALBHS RSO must approve all testing personnel based on documented qualifications.

Place of Performance: Most equipment is at VALBHS, 5901 E 7th St, Long Beach, CA 90822. Some off-site work at community-based outpatient clinics (CBOCs) within 30 miles of VALBHS is also required.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies a sole-source award for diagnostic medical physics support and services for the Long Beach VA Healthcare System (LBVAHCS). The services are required to ensure compliance with national standards and regulatory requirements for X-ray producing equipment, including testing after repairs and providing shielding calculations.

• On-site diagnostic medical physics support and services.

• Immediate reporting of unsafe conditions impacting radiation workers or patients to the Radiation Safety Officer (RSO).

• Physics testing for all X-ray producing equipment.

• Testing after equipment repair before patient use.

• Shielding calculations and verification testing for radiation protection.

• Contract Type: Firm-fixed-price.

• Period of Performance: One year, estimated from 04/01/2026 to 03/31/2027.

• Estimated Contract Value: $48,550.00.

This is a sole-source justification, not a solicitation. The justification cites VAAR 819.7008 (DEVIATION) for sole-source awards to certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Sole-source award to a certified SDVOSB.

• The contractor, A-Bear Consult, LLC, is a certified SDVOSB listed in the SBA certification database.

• Market research verified the contractor's unique qualifications and the need for specialized services.

• The action will not be publicized, as per RFO 5.101(b)(2).

• Future acquisitions for these services are intended to be procured competitively.