H165--Dosimetry Badges and Services for Amarillo VA Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 17, is conducting market research through a Sources Sought Notice to identify qualified businesses capable of providing Dosimetry Badges and Services for the Amarillo VA Health Care System and the Lubbock Outpatient Clinic. This is not a solicitation, but an effort to determine potential set-asides and industry capabilities. Responses are due by January 29, 2026, at 4:00 PM ET.
Scope of Work
The contractor will be required to provide dosimetry badges and related services in accordance with a Statement of Work (SOW). Key requirements include:
- Providing dosimetry badges annually to various departments at Amarillo VAMC (Radiology, Nuclear Medicine, Surgery, Dental, Biomed) and Lubbock Outpatient Clinic (Radiology).
- Maintaining a web-based database for dosimetry records.
- Calculating, providing, and storing various dose equivalents (DDE, LDE, SDE, CEDE, CDE, TODE, TEDE) and generating NRC Forms 4 and 5 or equivalents.
- Supplying permanent, waterproof, color-coded dosimeters, including finger dosimeters in multiple sizes.
- Providing master controls for all dosimeter types.
- Adhering to performance standards such as providing absent badge reports, exposure reports within 10 days, immediate ALARA notifications for high exposures, fetal dosimetry monitoring, and termination report summaries.
- Supplying dosimeters 10 days prior to the wear period with individual printed packing lists.
- Providing all listed services, tracking, and reporting at a flat monthly rate.
Contract & Timeline
- Type: Sources Sought / Market Research (anticipates a Firm-Fixed Price contract for a future requirement)
- Duration: Anticipated one 12-month contract period.
- Set-Aside: None specified; information gathered will help determine potential set-asides.
- Response Due: January 29, 2026, 4:00 PM ET
- Published: January 21, 2026
- Place of Performance: Amarillo VA Health Care System, Amarillo, TX, and Lubbock VA Clinic, Lubbock, TX.
Response Requirements
Interested businesses must respond to the Point of Contact (POC) before the closing date. Responses should include:
- Business name
- System for Award Management (SAM) Unique Entity Identifier (UEI)
- Type of Business (e.g., Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), Large, etc.)
- A capabilities statement (if readily available).
Additional Notes
This notice is for informational and planning purposes only and does not constitute a solicitation or a commitment to contract. Respondents are responsible for all associated expenses. Contractor personnel will not have access to VA desktop computers, online government resources, or protected Patient Health Information (PHI). All deliverables will be property of the U.S. Government.
Point of Contact: Anitra Carter, Contract Specialist, anitra.carter@va.gov. The email subject line for responses must state: 36C25726Q0248, Sources Sought Notice.