H165--Medical Gas-Venting Evaluation and Monitoring

Statement of Work (SOW)

To provide environmental monitoring for hazardous chemicals and gases, annual inspection/repair/certification of piped medical gas systems, hydrocarbon testing of medical air compressors, and air flow/exchange rate measurement in specified areas of the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas.

• Monitor hazardous chemical and vapors (Nitrous Oxide, Isoflurane, Sevoflurane, Desflurane) quarterly in OR and PACU.
• Conduct semi-annual formaldehyde exposure sampling in specified ORs and other rooms.
• Measure room ventilation semi-annually, including room pressure differentials.
• Measure supply and exhaust air cubic feet per minute (cfm) and calculate air changes per hour (ACH) for specified rooms.
• Annually inspect and certify critical components of piped medical gas systems (alarms, source equipment, switches, valves, connectors, outlets).
• Perform quarterly hydrocarbon testing of medical air compressors.
• Provide annual Medical Gas Maintenance Training for up to 5 VA employees.
• Provide emergency/unscheduled medical gas system repairs as authorized by the Contracting Officer (CO).

Base year plus four option years. Work to be performed at the VHSO Main Campus, 1100 N. College Avenue, Fayetteville, AR 72703.

• Contractor must possess current ASSE Medical Gas Verifier 6020 certification, an Arkansas Contractor License, and calibration certificates for air flow hoods.
• Negative TB test and annual influenza shots are required for on-site staff.
• Specific PPE will be furnished by VHSO for COVID patient rooms.
• Contractor must wear a visible VHSO-issued identity badge while on campus.
• Work must be coordinated with the COR and VHSO staff, with at least 15 days' notice for scheduling.
• Compliance with NFPA 99, NFPA 55, VA Plumbing Design Manual PG-18-10, and manufacturer specifications is required.
• Contractor is responsible for obtaining electronic PDF copies of drawings and specifications from the CO; hard copies are at the contractor's expense.
• The facility must continue to operate during the contract period.
• Contractor must minimize disruption to VHSO operations.
• A site survey will be conducted with the COR prior to job start.
• Contractor materials must not be left unattended in common work areas; a minimum of two employees must be present.
• All data and records created are the property of the U.S. Government.
• Contractor must comply with all applicable records management laws and regulations.
• Contractor must obtain Contracting Officer approval for sub-contractors.
• Contractor shall only use Government IT equipment as authorized by the contract.
• Contractor employees require VA-provided records management training.
• Contractor must notify COR upon arrival and wear a visible badge; subject to background investigation for PIV badge.
• Work hours are Regular Business Hours (0700-1600 hrs, Monday-Friday, excluding Federal holidays), unless otherwise coordinated with COR.
• Contractor furnishes all equipment and tools.
• Mobile devices to be used at low volume or outside; no conversations in hallways or patient areas. AM/FM radios prohibited.
• Photography requires coordination with COR and escort by VHSO personnel; no photographing of patients, personnel, or visitors.

Sources Sought Notice (SSN)

This Sources Sought Notice (SSN) is issued by the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 16 for market research purposes. The VA is seeking to identify qualified and capable sources for "Medical Gas-Venting Evaluation and Monitoring" to help determine the appropriate acquisition strategy, potentially including small business set-asides or unrestricted procurement. This notice does not constitute a solicitation, and the VA will not reimburse costs associated with responses.

Vendors must demonstrate experience in:

• Medical gas testing
• Hazardous vapor sampling (including specific gases like nitrous oxide, isoflurane, sevoflurane, desflurane, and formaldehyde)
• Ventilation measurements
• Medical gas system certification in healthcare facilities
• Emergency and unscheduled medical gas system repairs (up to $25,000 per repair)

Personnel must possess required certifications and licenses, including ASSE 6020 Medical Gas Verifier and ASSE 6030 Instructor, along with Arkansas Contractor License and calibration certifications.

Compliance with codes and standards such as NFPA 99, NFPA 55, OSHA 1910.1048, and VA PG-18-10 is required.

Vendors must also confirm capability to meet VA records management, privacy, and data-handling requirements, as well as availability and communication requirements (onsite POC availability during work hours, response times for phone/text within one hour, and email within 24 hours).

• NAICS Code: 621511 - Medical Laboratories

• Small Business Size Standard: $41.5 Million average annual receipts.

• Responses are due by 07:00 AM (CST) on April 02, 2026, submitted via email to William.Shaver@va.gov in Microsoft Word format.

• Questions regarding the SSN are due by 12:00 PM (CST) on March 30, 2026, to the same email address.

• Vendors are encouraged to provide estimated market pricing.

• Vendors must identify their socioeconomic classification (SB, SDVOSB, VOSB, HUBZone, 8(a)). Proof of SBA VetCert is required for SDVOSB or VOSB.

• Confirmation of active SAM.gov registration is required.

• A draft Statement of Work (SOW) is provided as Attachment A for additional background and technical information.

• If no responses are received from an authorized service provider, the action may be sole-sourced to the manufacturer/authorized service provider.

Solicitation / RFP / RFQ

This solicitation is for Medical Gas-Venting Evaluation and Monitoring services. The Department of Veterans Affairs, Network Contracting Office 16, is seeking proposals for this requirement.

Details regarding specific requirements and deliverables are expected to be found in the attached Statement of Work (SOW) and Sources Sought Notice.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 16, Ridgeland MS 39157.

• Place of Performance: Department of Veterans Affairs, Veterans Healthcare of the Ozarks, 1100 N. College Ave, Fayetteville AR 72703, USA.

• Response Date/Time/Zone: April 2, 2026, 07:00 Central Time, Chicago, USA.

• Solicitation Number: 36C25626Q0570.

• NAICS Code: 621511

• Product Service Code: H165

Information regarding set-aside status is not explicitly detailed in this notice but may be present in the referenced attachments.

• Reference the attached document: SSN 36C25626Q0570.
• Reference the Statement of Work Attachment A.
• Potential bidders are advised to review the draft Statement of Work (SOW) and the Sources Sought Notice for comprehensive background and technical information.