H165--Sources Sought - ScriptCenter Maintenance Services for the VA Black Hills Healthcare System - Hot Springs VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The VA Black Hills Healthcare System - Hot Springs VA Medical Center is conducting a Sources Sought for ScriptCenter Maintenance Services. This is market research to identify qualified businesses for a potential future acquisition. Responses are due by Monday, April 13, 2026, at 12:00 PM Central Time.
Purpose
This notice is solely for market research purposes, seeking information on businesses capable of providing ScriptCenter maintenance services. The government will use responses to develop its acquisition strategy, including considering potential set-asides for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other socio-economic categories of small businesses. This is NOT a solicitation for proposals or pricing, and no contract will be awarded from this notice.
Scope of Work
The requirement is for maintenance and repair services, including a software subscription, for the ScriptCenter prescription fulfillment equipment at the Hot Springs VA Medical Center. Key requirements include:
- Planned inspection and maintenance according to manufacturer's recommendations.
- General repair and maintenance to manufacturer's specifications.
- Provision of all necessary parts.
- A 24-hour response time for all unscheduled services.
- All services must conform to Original Equipment Manufacturer (OEM) standards.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- NAICS Code: 811210, Electronic and Precision Equipment Repair and Maintenance, with a Small Business Size Standard of $34.0 Million.
- Product/Service Code: H165 - Quality Control Services: Medical, Dental, And Veterinary Equipment And Supplies.
- Potential Contract Period: Base year from June 1, 2026, to May 31, 2027, for software subscription and monthly support.
- Response Due: April 13, 2026, at 12:00 PM Central Time.
- Published Date: April 6, 2026.
Eligibility & Submission Requirements
Interested vendors capable of providing the requested services should submit information demonstrating proof of capability and answers to the following questions to Alisha.Milander@va.gov:
- All socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a), SAM Unique Entity ID, and Government Contract POC.
- Whether services can be ordered against an existing government contract (e.g., FSS, GSA).
- Details on subcontracting plans, including percentage and tasks.
- Estimated lead time to deliver a fully functioning solution.
- Market research pricing for the services outlined in the "ITEM INFORMATION" section of the notice.
Additional Notes
Responses will be treated as information for market research only. The government will not pay for information submitted, and proprietary information should be adequately marked. Failure to respond accurately to questions may affect the acquisition strategy.