H166--Fume Hood Service Contract

Form / Attachment / Pricing Sheet

This document is a floor plan for the third floor of Building 100, labeled as an "AS-BUILT DRAWING." It provides architectural details of the floor layout.

• Detailed room layouts, including walls, doors, and windows.
• Identification of various spaces within the floor plan.
• Architectural symbols and notations.

This floor plan is relevant for bidders to understand the physical layout and spatial configuration of the third floor of Building 100. It may be crucial for estimating space requirements, planning renovations or installations, and understanding the existing conditions for any work related to this opportunity.

Form / Attachment / Pricing Sheet

This document is a floor plan for the first floor of a facility. It details the layout of rooms, corridors, and other spaces, including room labels, dimensions, and specific areas like patient rooms, offices, treatment rooms, and utility spaces.

• Room labels and designations (e.g., '1C-74A', 'EXAM 18', 'PATIENT CORRIDOR')
• Room types (e.g., 'PATIENT TOILET', 'NURSE STATION', 'OPERATING RM')
• Scale indicators (e.g., 'one eighth inch = one foot')
• Identification of various building systems (e.g., 'HAC', 'MECH', 'ELECTRICAL CLOSET')
• Location of stairs, elevators, and exits

This floor plan is crucial for bidders to understand the physical layout and spatial requirements of the facility. It informs decisions regarding site visits, logistical planning, and the scope of work for any construction, renovation, or facility management opportunities associated with this floor.

Amendment / Modification

This amendment (A0001) to Solicitation # 36C24226Q0149 serves multiple purposes:

• Extends Offer Receipt Deadline: The deadline for offer submission has been extended to January 26, 2026, at 12:00 PM EST.

• Provides Answers to Vendor Questions: The amendment includes responses to 15 specific questions from potential bidders regarding pharmacy cleanrooms, HEPA filters, air sampling, and pricing.

• Updates Line Items: Descriptions for line items 0001, 1001, 2001, 3001, and 4001 have been revised to clarify the scope of services for fume hoods, biological safety cabinets, laminar flow clean benches, and pharmacy clean rooms.

• Adds Attachments: Floor plans for the first and third floors of the James J. Peters VA Medical Center have been added.

• Solicitation Deadline: Extended.

• Technical Requirements: Clarified through Q&A regarding cleanroom specifications (square footage, ceiling height, floor plans, HEPA filters, sampling).

• Pricing: Clarified regarding the number of units for pricing purposes and the nature of line item 0002.

• Attachments: New floor plan documents added.

• Bidders must acknowledge receipt of this amendment.

• The offer submission deadline is now January 26, 2026, 12:00 PM EST.

• Bidders should review the provided Q&A and updated line item descriptions to ensure their proposals accurately reflect the requirements.

Solicitation / RFP / RFQ

This solicitation is for Fume Hoods Service Contract, including base period and four option years, for the James J. Peters VA Medical Center. The services include certification, maintenance, and repair of chemical fume hoods, biological safety cabinets, laminar flow clean benches, and pharmacy clean rooms.

• Semi-annual preventive maintenance, certification, and tagging of approximately 91 fume hoods, biological safety cabinets, laminar flow clean benches, and pharmacy clean rooms.

• Semi-annual performance tests including inflow velocity profiling, face velocity tests, and compliance checks for the specified equipment.

• Testing procedures must adhere to specified industry standards (e.g., ASHRAE 110-2016, NSF/ANSI 49-2008, IEST-RP-CC002.4, ISO 14644-1:2015).

• Contractor personnel must possess specific certifications (NSF International Biosafety Cabinet Field Certifier, CNBT, CETA).

• Compliance with all applicable Federal, State, and local laws, and VA regulations.

• Contract Type: Base plus 4 option years.

• Period of Performance:

  • Base: 3/1/2026 - 2/28/2027
  • Option 1: 3/1/2027 - 2/29/2028
  • Option 2: 3/1/2028 - 2/28/2029
  • Option 3: 3/1/2029 - 2/28/2030
  • Option 4: 3/1/2030 - 2/28/2031

• Place of Performance: James J Peters VA Medical Center, Bronx NY.

• Offerors must submit signed SF 1449 forms, technical descriptions, capability statements, price worksheets, and past performance information.

• Questions are due by January 15, 2026, 12:00 PM EST.

• Quotes are due by January 22, 2026, 12:00 PM EST via email to leia.labruna@va.gov.

• Evaluation will be based on Technical Capability, Experience, and Price.

• This acquisition is a small business set-aside.

• NAICS Code: 811310

• Size Standard: $12.5 Million

• The solicitation includes FAR and VAAR clauses incorporated by reference.

• Attached documents include Wage Determination - Kings County and Past Performance Evaluation Questionnaire.

Form / Attachment / Pricing Sheet

This document is a Past Performance Evaluation Questionnaire. It is designed to collect feedback from entities that have received services from a contractor. This information will be used to evaluate the contractor's past performance, which is a factor in awarding federal contracts.

Part I: Background Information (To be completed by offeror)

• Offeror Name
• Solicitation Number
• Customer/Client Name/Address
• Agency Point of Contact
• Contract Number
• Place of Performance
• Period of Contract
• Contract Type
• Facility Type
• Gross Square Footage
• Contract Value
• Description of Services Performed

Part II: Past Performance Evaluation (To be completed by entity receiving services)

• Evaluation of Contractor Performance across several categories:
  • Quality of Service
  • Recruitment/Retention
  • Timeliness/Schedule
  • Business Relationships
  • Customer Satisfaction
  • Overall Contract Performance
• Rating Scale: Outstanding (O), Good (G), Acceptable (A), Marginal (M), Unacceptable (U), Not Applicable (N/A).
• Specific questions within each category to be rated.
• Sections for explanations for "Outstanding," "Marginal," or "Unsatisfactory" ratings.
• Questions regarding awarding future contracts, contract termination for default, and receipt of cure notices.

Bidders should be aware that this questionnaire will be used to assess the past performance of offerors. Understanding the criteria and questions within this form can help bidders prepare to provide relevant information about their own past performance or to understand what information will be sought from their clients. It highlights the importance of strong performance in areas such as quality, timeliness, business relationships, and customer satisfaction.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4187, Revision No. 34) for the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations in New York counties (Bronx, Kings, New York, Queens, Richmond, Rockland, Westchester).

• Lists specific occupations with corresponding wage rates.
• Includes footnotes for specific occupational notes and requirements.
• Provides information on health and welfare benefits, vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for unlisted classifications.

This document is crucial for bidders as it establishes the minimum wage rates and benefits that must be paid to service employees working under a Service Contract Act-covered contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, Network Contracting Office (NCO) 2, intends to solicit quotes for Confined Space and Ropes Training to support the James J. Peters VA Medical Center in Bronx, NY. The VA anticipates issuing a Request for Quotation (RFQ) for this requirement.

• Confined Space and Ropes Training services.

• Not specified in this document.

• The RFQ is anticipated to be issued on or about January 8, 2026, and will be posted on SAM.gov.

• Interested contractors are responsible for downloading the solicitation and any amendments from SAM.gov.

• The solicitation will provide instructions for quote submission.

• Questions concerning this announcement should be directed via email to Leia LaBruna (Leia.LaBruna@va.gov) with "RFQ no. 36C24226Q0149" in the subject line. Telephone requests will not be accepted.

• The solicitation will be unrestricted open market.

• All responsible businesses under NAICS Code 811310 may submit quotes.

• Offerors must be registered in the System for Award Management (SAM) at the time of quote submission.

• NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a Small Business Size Standard of $12.5M.

• Product/Service Code: H166.

• Place of Performance: James J. Peters VA Medical Center, 130 W. Kingsbridge Rd., Bronx, NY 10468.

• Response Date/Time: January 22, 2026, 12:00 PM Eastern Time, New York, USA.