H166--Fume Hood Services | Base + 4 Option Years | Health Systems Sciences, LLC | PO# 674C60170

Solicitation / RFP / RFQ

This document is a solicitation for Fume Hood Services, with a base period and four option years. The contracting office is Network Contracting Office 17, located in San Antonio, TX.

While the full scope of work is not detailed in this excerpt, the subject indicates services related to fume hoods.

• Product Service Code: H166
• NAICS Code: 541380
• Set-Aside: SBA

Not specified in the provided text.

This opportunity is set aside for Small Business Administration (SBA) certified businesses.

This appears to be an award notice rather than a solicitation document itself, as it includes award details such as Award Number (36C25726P0241), Award Amount ($120,163.79), Award Date (02-18-2026), and Awardee Name (HEALTH SYSTEMS SCIENCES, LLC).

Solicitation / RFP / RFQ

This document is an amendment to Solicitation Number 36C25726Q0085 for Fume Hood Services. It updates the Statement of Work (SOW), Period of Performance, and Item Numbers (59, 1059, 2059, 3059, 4059) which are referenced in the attached document 36C25726Q0084.

• Fume Hood Services

• Updated Statement of Work, Period of Performance, and Item Numbers are detailed in the attached document.

• The base contract includes 4 option years.

• Offer/Quote must be submitted on the provided Price Cost Schedule.

• Submit all offers to Maria.Hofmann@va.gov.

• Email Subject Line should be: "36C25726Q0084 – Fume Hood Services".

• Response Date: 01/30/2026, 10:00 AM Central Standard Time.

• Set-aside: SBA

• See attached document: Statement of Work.

• See attached document: Price Cost Schedule.

• Contracting Office ZIP Code: 78240

• NAICS Code: 541380

• Product Service Code: H166

• Place of Performance: Central TX Health Care System, Temple TX 76504, USA.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule that details specific items, their descriptions, quantities, units, unit prices, and total amounts. It serves as a breakdown of costs for various services related to fume hood calibration and certification.

• Item Number: Unique identifier for each service line item (e.g., 0001, 0002).
• Description of Supplies/Services: Specifies the service, manufacturer (Mfg.), model, serial number (SN), and local identifier (EE#) of the fume hood.
• Quantity: The number of units for the service.
• Unit: Typically 'YR' for yearly service.
• Unit Price: The cost per unit.
• Amount: The total cost for the line item (Quantity x Unit Price).
• Contract Period: Indicates whether the item is for the Base contract or specific Option Years (Option 1, Option 2, Option 3, Option 4).
• Period of Performance (POP) Begin/End: Defines the start and end dates for the service period.
• Location: Specifies the room or area where the service is to be performed.

This document is crucial for bidders as it outlines the specific services required, the expected frequency (annual or semi-annual calibration and certification), the equipment involved (fume hoods and backflow vents), and the locations where these services are needed. Bidders must use this schedule to understand the scope of work and to prepare their pricing proposals accurately. It details the services required across multiple contract years and options, providing a comprehensive view of the potential contract's financial structure.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide supplies, tools, labor, repair, and travel for the adjustment and certification of fume hoods located within the Central Texas Veterans' Health Care System (CTVHCS) in Temple, Waco, and Austin, Texas.

• Furnish all necessary supplies, tools, labor, repair, and travel.

• Adjust and certify fume hoods as listed on Attachment "A".

• Perform corrections and repairs on devices to ensure they pass certification, including filter exchanges, gauge replacements, and other necessary fixes.

• Provide certification reports to the BIOMED representative or designated POCs.

• Technicians must be NSF and CETA National Board of Testing (CNBT) accredited.

• All certified hoods must meet CAP, CNBT, and NSF/ANSI 49 standards as applicable.

• Certification reports must include: date of service, equipment information, test results (inflow, downflow, leak test, airflow, filter check), summary of actions taken, certifier's name and contact information, and labor hours (if applicable).

• The period of performance includes a Base year (03/01/2026 - 02/28/2027) and four Option Years.

• Services will be performed at Central Texas Veterans' Health Care System facilities in Temple, Waco, and Austin, Texas.

• Contractor personnel must wear identification (ID) badges on VA grounds.

• Contractor personnel are responsible for their own parking and must use designated areas.

• Smoking is prohibited on VA Healthcare System property.

• Services will be performed during normal working hours (Monday-Friday, 7:30 AM - 4:00 PM), excluding federal holidays, unless otherwise authorized.

• Contractor personnel must report to the Biomed POC before performing services.

• Contractor must adhere to the VA Preventative Maintenance schedule for Fume Hoods.

• C&A requirements and Security Accreditation Packages are not required.

• Contractor personnel will be escorted to ensure VA sensitive information is protected.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation Number 36C25726Q0085 for Fume Hood Services.

• Incumbency: The requirement is a new Base Plus Four Option Years. There is an incumbent with contract number 36C25721P0168.

• Response Date: The response date has been changed to November 18, 2025, at 2:00 PM Central Time.

• The response deadline has been updated.

• All offers should be submitted to Maria.Hofmann@va.gov.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Fume Hood Services for the Department of Veterans Affairs, Central Texas Veterans Health Care System in Temple, Waco, and Austin, TX. The government anticipates awarding a Firm-Fixed Price contract.

Services include Fume Hood Service in accordance with the attached Statement of Work.

• Contract Type: Firm-Fixed Price

• Period of Performance: December 1, 2025, to November 30, 2026, with four (4) one-year option periods.

• Offerors must submit quotes directly via email to Maria Orosco-Hofmann at maria.hofmann@va.gov.

• The email subject line must be "Quote 36C25726Q0084 – Fume Hood Service".

• Submission Deadline: November 17, 2025, 10:00 AM Central Time, Chicago, USA.

• This RFQ is set aside for Small Businesses (SB).

• All respondents must have an active registration in the System for Award Management (SAM.gov).

• The solicitation number is 36C25726Q0085.

• The NAICS Code is 541380.

• The Product/Service Code is H166.

• The Contracting Office is Network Contracting Office 17, San Antonio, TX.

• The Place of Performance is Central TX Health Care System, Temple, TX 76504.

Solicitation / RFP / RFQ

This solicitation is for Fume Hood Services to provide adjustments and certifications for fume hoods located within the Central Texas Veterans Health Care System (CTVHCS) facilities in Temple, Waco, and Austin, Texas. The services include furnishing all supplies, tools, labor, and travel necessary for these tasks.

• Provide NSF and CETA National Board of Testing (CNBT) accredited technicians.

• Verify that all tested hoods meet CAP, CNBT, and NSF/ANSI 49 standards.

• Perform on-the-spot corrections, small repairs, and adjustments to pass certification. Major repairs require quotes.

• Provide certification reports to the BIOMED representative or designated POCs.

• Units are certified annually or semi-annually as per the VA Preventative Maintenance schedule.

• This is a competitive best value selection.

• Contract Type: Base plus 4 Option Years (anticipated).

• Period of Performance:

  • Base: 12/01/2025 - 11/30/2026
  • Option Year 1: 12/01/2026 - 11/30/2027
  • Option Year 2: 12/01/2027 - 11/30/2028
  • Option Year 3: 12/01/2028 - 11/30/2029
  • Option Year 4: 12/01/2029 - 11/30/2030

• Technical questions are due by 11/07/2025 at 10:00 AM CDT.

• Offers are due by 11/17/2025 at 10:00 AM CST.

• Evaluation will be based on a comparative analysis of technical approach, past performance, and price.

• Submission instructions are detailed in the "QUOTE SUBMISSION INSTRUCTIONS" section.

• This acquisition is set aside for Small Business.

• NAICS Code: 541380

• Size Standard: $19 Million

• All contract administration matters will be handled by the Government Contracting Officer listed.

• Invoices must be submitted monthly via electronic funds transfer (EFT).

• Contractor personnel are required to wear identification badges on VA grounds.

• Parking is the responsibility of the contractor.

• VA Healthcare System is a smoke-free facility.

• C&A requirements do not apply; Security Accreditation Package is not required.

• Contractor personnel will always be escorted.