H241--AIR TEST/BALANCE (TAB) SERVICE

Form / Attachment / Pricing Sheet

This document is a Room Schedule for Air Testing, Adjusting, and Balancing (TAB) at the VA Central California Healthcare System. It details specific room requirements for air handling and pressure to ensure proper environmental conditions.

• Room Identification: Building, Floor, Room Number, and Local Identifier for each space.
• Air Handling System: Type of system (VAV/CV) and the specific Air Handler (AHU) serving the room.
• Air Change Rates: Minimum (Min ACH) and Desired (Desired ACH) air changes per hour.
• Differential Pressure: Indicates the pressure relationship between the room and the corridor (e.g., positive, negative, neutral).
• Frequency: Specifies how often TAB is required (e.g., Quarterly, Semi-Annual, Annual).
• Notes: Provides specific conditions or clarifications for certain rooms (e.g., Endoscopy room, Scope Processing Room, Ante Room).

This schedule is crucial for bidders involved in HVAC, air balancing, or facility maintenance. It outlines the performance standards and environmental controls required for various clinical and support areas within the healthcare system, directly impacting the scope and execution of TAB services.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) which outlines the performance objectives, standards, and thresholds for critical tasks associated with providing support services. It details how the government will monitor contractor performance to ensure services meet requirements.

• Performance Objectives & Thresholds: Defines minimum acceptable service levels for critical tasks.
• Air Testing and Balancing: Requires completion per PWS intervals with no deviation allowed without prior approval. 100% compliance with service intervals is expected.
• Service Reports: Reports must be accurate, complete, and submitted on time per the PWS. A maximum of two late reports are allowed per year.
• Quality Services: All services must be performed per the PWS in a workmanlike and professional manner. A maximum of two discrepancies or complaints regarding work quality or technician professionalism are allowed per annual period, with any identified discrepancy resolved the same business day.
• Methods of Surveillance: Includes COR (Contracting Officer's Representative) validation of work product and documentation, and COR or POC (Point of Contact) validation of work product and staff conduct.

This QASP highlights the critical performance standards and surveillance methods the government will use to evaluate contractor performance. Bidders must understand these requirements to ensure their proposals and subsequent service delivery meet or exceed these defined thresholds. Failure to meet these standards may result in termination for default.

Solicitation

This solicitation is for Air Testing, Adjusting, and Balancing (TAB) services for HVAC systems at the VA Central California Healthcare System’s Fresno Medical Center. The contract aims to ensure proper functioning and air quality within various hospital areas.

• Perform air testing, adjusting, and balancing on HVAC systems in specified rooms.

• Services include testing supply, exhaust, and return air registers/vents to meet air exchange and differential pressure requirements.

• Work must adhere to VA HVAC Design Manual-2024 Edition, ASHRAE Handbook, AABC, and NEBB standards.

• Deliverables include raw data, TAB reports with initial/final measurements, annotations, problem lists, and summary reports.

• Repair work is also included, with a Not-To-Exceed (NTE) amount of $40,000.00 annually.

• Type: Firm-Fixed-Price.

• Period of Performance: One (1) base year with four (4) one-year options.

• Base Period: February 1, 2026 - January 31, 2027.

• Estimated Value: $19 Million (for the base period).

• Offer Due Date: January 26, 2026, 11:00 am PST.

• Quotes must be submitted electronically.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance are equally important.

• Key Deadlines: All questions must be submitted within 3 days of RFQ close.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified as an SDVOSB at the time of quote submission and remain registered until award, performance, and final payment.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Work may be required during non-business hours, weekends, or after/before typical business hours due to patient care requirements.

• Offerors must submit a mobilization plan, contingency plans, and copies of AABC or NEBB certifications.

Solicitation / RFP / RFQ

This is a presolicitation notice for Air Test/Balance (TAB) Services. The solicitation number is 36C26126Q0321.

Services to be provided are Air Test and Balance (TAB) Services, in accordance with the Performance Work Statement (PWS).

Not specified in this notice.

• Response Date/Time/Zone: 01-26-2026 11:00am PACIFIC TIME, LOS ANGELES, USA.
• The contracting office ZIP code is 89086.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Product Service Code: H241
• NAICS Code: 238220
• Place of Performance: VA Central California Health Care System, 2615 E Clinton Ave, Fresno CA 93703, United States.
• Contact: Jill Williams, Contracting Officer, jill.williams@va.gov.