H245--Air Flow and Pressure Balance Testing Central Arkansas Veterans Healthcare System (CAVHS)

Sources Sought / Request for Information (RFI)

This document is a Sources Sought/Request for Information (RFI) issued by Network Contracting Office (NCO) 16 to gather market research on contractor interest, capabilities, and pricing for Air Flow and Pressure Balance Testing services at the Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock and Little Rock, AR. The government is exploring the possibility of a sole source award if no suitable responses are received.

• Testing, balancing, and recording of all air flow and pressure sensitive rooms at CAVHS campuses.

• Verification of rooms against VA standards for air flow, air changes per hour, temperature, and humidity.

• Compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requirements.

• Annual testing and documentation by a NEBB certified air balance company.

• Quarterly reports using the Trane BAS system or similar documentation for rooms without certified monitoring equipment.

• Verification of room pressure, air flow, temperature, and humidity.

• Adjustment/balancing of airflows to meet specifications where possible.

• Contractor employees must be NEBB certified.

• All testing equipment must be 3rd party calibrated.

• Period of Performance: Base plus 4 Option Years.

• Responses are due by 02/20/2026 at 3:00 PM (CST).

• Submit responses via email to t.miller@va.gov with the subject line: "36C25626Q0395 - Sources Sought – Air Flow and Pressure Balance Testing".

• Telephone requests are not accepted.

• This is NOT a solicitation; responses are not offers and will not be used to form a binding contract.

• Interested offerors must provide company size (Small Business, SDB, HUBZone, 8A), Nonmanufacturer Rule compliance, Buy American Act compliance, and Trade Agreement compliance information.

• Small Business Concerns are encouraged to respond.

• The document includes detailed requirements regarding contractor personnel security, confidentiality, records management, and training.

• Specific locations for testing are 2200 Fort Roots Dr., North Little Rock, AR 72114 and 4300 West 7th street, Little Rock, AR 72205.

• Contractors may provide estimated industry pricing.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a list of rooms, their pressure status (positive/negative), room volume, and required air changes per hour (AC/Hr). It appears to be a data reference for environmental conditions within specific rooms, likely related to facility maintenance, HVAC, or compliance requirements.

• Room Identification: A list of specific rooms within a facility (e.g., '1A-102 STORAGE', '1D-127H ED 8').
• Pressure Status: Indicates whether the room is positive ('POS.') or negative ('NEG.') pressure.
• Room Volume: The cubic volume of each room.
• Required AC/Hr: The minimum number of air changes per hour required for each room.
• Other Data: Columns for 'Quarterly', 'Annually', 'Temp', 'Humidity', 'Sup CFH', 'Ret CFH', 'Exh CFH', 'Pass', 'Date', and 'RPM's ON INSIGHT' are present but largely unpopulated in the provided text, suggesting these may be for future data entry or specific testing.

Bidders may need to use this information to understand specific environmental requirements for different areas of a facility. This could be relevant for opportunities involving HVAC services, facility management, environmental monitoring, or construction/renovation projects where maintaining specific air pressure and exchange rates is critical. The data provides a baseline for understanding the scope and technical requirements related to air quality and environmental control within the facility.

Solicitation / RFP / RFQ

This is a Sources Sought / Request for Information (RFI) to determine contractor interest and capabilities for Air Flow and Pressure Balance Testing at the Central Arkansas Veterans Healthcare System (CAVHS). The Network Contracting Office (NCO) 16 is conducting market research to understand industry capabilities, compliance with regulations (Nonmanufacturer Rule, Buy American Act, Trade Agreements Act), and estimated pricing. This notice also serves as a Notice of Intent to Sole Source if no sufficient responses are received.

• Testing and balancing of all air flow and pressure sensitive rooms at CAVHS campuses.

• Recording of test results.

• Verification that rooms are within VA standards for air flow, air changes per hour, temperature, and humidity.

• Compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requirements for monitoring air and pressure sensitive rooms.

• Period of Performance: Base plus 4 Option Years.

• Delivery Locations: Central Arkansas Veterans Healthcare System (CAVHS) in North Little Rock, AR, and Little Rock, AR.

• Responses are due by February 20, 2026, at 3:00 PM CST via email to t.miller@va.gov.

• The subject line must read: "36C25626Q0395 - Sources Sought – Air Flow and Pressure Balance Testing."

• Telephone requests will not be accepted.

• This is NOT a solicitation (RFP, IFB, RFQ); responses are not offers and will not be used to form a binding contract at this stage.

• Small businesses are encouraged to respond to help determine potential competition levels.

• This is a new requirement.

• The government is not obligated to enter into a contract based on this RFI.

• All information submitted will be used solely for market research by the CAVHS Purchasing and Contract Team.

• Interested parties should monitor beta.sam.gov for future solicitations.