H256-- Elevator Third-Party Inspection and Testing Services BK & SA

Amendment / Modification

This amendment updates Line Item 0008, "VA St. Albans Five-Year Load Test." The quantity has been revised from 23 units to 9 units. The updated line item is highlighted in yellow in the revised Schedule of Items.

• Schedule of Items (specifically Line Item 0008)

• The response date/time has been extended from 06/10/2026 to 06/11/2026 at 2:00 pm EST.

• All other terms and conditions of the Solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C24226Q0371 for Elevator Third-Party Inspection and Testing Services at the Brooklyn VA Medical Center and VA St. Albans CLC.

• Elevator Device Numbers: The Department of Buildings (DOB) device numbers are not applicable to this solicitation.

• Semi-Annual Inspections: Semi-annual inspections are defined as preventive maintenance and safety assessments in accordance with OSHA 1917.116 / ASME standards.

• The response date for all solicitation submissions has been extended to June 10, 2025, at 2:00 PM EST.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment modifies Solicitation 36C24226Q0371.

• Section 8 of the addendum to 52.212-1 has been REMOVED and will no longer be evaluated or considered.

• Section 8 is REPLACED with new text regarding the listing of subcontractors (if applicable), including their names, roles, and estimated percentage of work.

• Addendum to 52.212-1, Section 8.

• The response date/time for solicitation responses has been extended to June 8, 2026, at 2:00 PM Eastern Time, New York, USA.

• All other terms and conditions of the Solicitation remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the contractor establishes and maintains a Quality Control Program that guarantees contract requirements are met as specified.

• The contractor must develop and submit a Quality Control Program (QCP) to the Contracting Officer (CO) or Contracting Officer's Representative (COR) for acceptance within ten (10) days of the Notice to Proceed.
• The QCP must comply with the Maintenance Control Program as required by ASME A17.1 Section.
• The program shall include:
  • An inspection system covering all services described in the contract.
  • A checklist for inspecting contract performance during scheduled or unscheduled inspections.
  • The name(s) of the individual(s) who will perform inspections.
  • The checklist must cover every area of the contractor's operation and every task required.
  • A system for identifying and correcting deficiencies before they become unacceptable or are identified by government inspectors.
  • A file of inspections conducted and corrective actions taken, which must be available to the CO/COR upon request at any time during the contract term.
• The contractor shall conduct an Annual Walk with the COR or a government designee to review the condition of elevators and the quality of services provided under the contract. The COR will determine the number of elevators to review, and all elevators and required documentation may be inspected.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, providing minimum wage and fringe benefit rates for various occupations in specific geographic areas. It serves as a reference for contractors to ensure compliance with labor laws when performing government contracts.

• Geographic Area: New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester.
• Occupational Listings: Includes a comprehensive list of occupations categorized by general areas (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Protective Service, Technical Occupations).
• Wage Rates: Specifies the minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing, with specific Health & Welfare rates provided at the end of the document ($5.55/hour or $5.09/hour for EO 13706).
• Special Provisions: Includes notes on Executive Orders (EO 13706 and EO 13658) regarding paid sick leave and minimum wage, hazardous pay differentials, and uniform allowances.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders must review this document to understand the minimum wage and fringe benefit requirements for employees who will perform work under the contract. This information is crucial for accurate cost estimation and proposal development to ensure compliance with the Service Contract Act and relevant Executive Orders.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for elevator third-party inspection and testing services for the Brooklyn VA Medical Center and VA St. Albans CLC. The services include Five-Year Safety Tests (Category 5) and annual/semiannual safety tests (Category 1) for elevators and dumbwaiters.

• Perform annual and semiannual safety tests for elevators and dumbwaiters.

• Perform Five-Year Safety Tests for elevators and dumbwaiters.

• All work must be performed by ASME QEI-1 certified contractors.

• Adherence to ASME A17.1, A17.2, A17.3, A17.4, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, OSHA, EPA, NFPA, and VA Life Safety Codes.

• Provide all necessary tools, labor, and test weights.

• Submit detailed reports within 5 working days of inspection.

• Coordinate inspections with the COR and facility staff.

• Maintain current certifications for all personnel.

• Base Period: July 6, 2026 – July 5, 2027

• Four Option Periods, extending through July 5, 2031.

• Total contract duration not to exceed five (5) years.

• Quotes due: June 5, 2026, 2:00pm EST.

• Submit quotes via email to Yasmin.Moses@va.gov.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• Award will be made to the most advantageous offer.

• Technical Capability requires a detailed plan, sample report/schedule, certifications, and resumes.

• Past Performance will be assessed via CPARS, customer surveys, etc.

• Price will be evaluated for fairness and reasonableness.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 541350 (Building Inspection Services), Small Business Size Standard: $11.5 million.

• Preference for offerors with a local office within 200 miles of the performance sites.

• The solicitation is issued as an RFQ.

• Quotes must include a technical capability statement (max 15 pages), warranty terms, pricing (excluding line items 0009, 1007, 2007, 3007, 4007), "remit to" address, acknowledgment of amendments, and VAAR 852.219-75.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Questions due by June 3, 2026, 3:00pm EST.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Limitation: For service contracts (excluding construction), contractors must ensure that no more than 50% of the amount paid by the government is paid to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001.
• Non-Compliance Consequences: Failure to act in good faith regarding subcontracting limitations can lead to referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance at any time during contract performance and upon completion.
• Cooperation: Offerors must cooperate fully and provide requested documents to VA for compliance determination.
• Required Action: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory certification. Offers will not be considered for award if this certification is not provided. Bidders must understand and agree to the subcontracting limitations and the requirement to provide proof of compliance to be eligible for award.

Sources Sought Notice

This notice is issued by VISN 2 Contracting Office to gather market information regarding Elevator Third-Party Inspection and Testing Services for the VA Medical Center Brooklyn and VA St. Albans CLC. The VA anticipates fulfilling this requirement around March 2026.

This notice seeks information on capabilities for elevator third-party inspection and testing services. The detailed requirements are outlined in the attached Statement of Work (SOW).

This is a Sources Sought Notice for market research purposes only; no contract will be awarded based on responses. Interested parties must submit the following:

• Company/individual name
• Capability statement
• Examples of similar work performed
• SAM UEID number (Prime and Subcontractor)
• Address
• Point of contact
• Applicable Federal Supply Schedules
• Two to three instances of relevant experience (including subcontractors)
• Listing of any teaming agreements
• Proof of applicable certifications or training
• Relevant comments on attachments

The government is assessing the viability of setting this requirement aside for specific socio-economic categories (SDVOSB, VOSB, WOSB, HUBZone, 8(a), small business). Responses are crucial for determining procurement strategy and set-aside viability.

• Nearest site location and supporting documentation.

• Plan for self-performance or subcontracting, detailing tasks performed by prime and subcontractor.

• Company and technician experience (years, number of similar jobs in the past 5 years).

• Number of certified/licensed technicians employed.

• Response Date/Time/Zone: 03-02-2026 3:00pm EASTERN TIME, NEW YORK, USA.

• Submit information via email to Yasmin Moses at Yasmin.Moses@va.gov.

• Assistance is available through the Apex Accelerator Team.

• NAICS Code: 541350 (Building Inspection Services) with a size standard of $11.5M.

• Product Service Code: H256.

• Contracting Office: Network Contracting Office 2, Bronx, NY.

• Place of Performance: Brooklyn VA Medical Center and VA St. Albans CLC.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide third-party elevator inspection and testing services for the Department of Veterans Affairs (VA) NY Harbor Healthcare System, specifically at the Brooklyn VA Medical Center and the St. Albans Community Living Center.

• Perform Five-Year Safety Tests (Category 5) and annual safety tests (Category 1) for elevators and dumbwaiters.

• Services cover a 12-month base contract period with four one-year option periods.

• Observe and inspect the Service Company performing five-year load tests and annual safety tests.

• Conduct annual and semiannual safety tests, including governor and safety device tests, Phase-1 Lobby Key Switch, and Phase-2 Service checks.

• Witness and certify inspections performed by the elevator maintenance company.

• Provide detailed written notification for unscheduled elevator outages.

• Coordinate inspections and testing with the COR and Service Company at least two weeks in advance.

• All work must be completed by a contractor holding a QEI-1 certification.

• Adherence to ASME Safety Code requirements (ASME A17.1, A17.2, A17), Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, OSHA, EPA, NFPA, and VA Life Safety Codes.

• Annual inspections are to be performed in January or within 30 days of award.

• Semiannual inspections are to be performed in July or six months after the annual inspection.

• Reports must be submitted within 5 working days following the inspection, including detailed in-person briefs.

• Base year: 12 months from contract award date, with four one-year option periods.

• Locations: VA Medical Center Brooklyn and VA St. Albans CLC.

• Contractor's main office must be within a two hundred mile radius for prompt service.

• Contractor must provide all necessary tools, equipment, and specialty items.

• Contractor must have a Site Safety and Health Officer (SSHO) to ensure OSHA compliance.

• Strict adherence to safety protocols, including notification procedures for taking elevators out of service and proper signage.

• Test weights for five-year load tests must be provided by the contractor; specific types are not accepted (e.g., water-filled drums).

• Adjacent elevators must be removed from service during five-year tests for safety, with coordination to minimize impact on facility operations and patient care.

• Contractor is responsible for obtaining all required licenses, permits, and insurance.