H256-- MH Elevator Certification and Testing Including Load
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 20 (36C260), is conducting market research through this Sources Sought notice. The VA seeks to identify qualified firms capable of providing Elevator Certification and Testing Services, including 5-year load testing, for 15 elevators at the Jonathan M Wainwright Memorial VA Medical Center in Walla Walla, WA. The Government anticipates awarding a Firm Fixed Price (FFP) contract with a base year and four 12-month option years. Responses are due by March 13, 2026, at 3:00 PM EST.
Scope of Work
The required services include:
- Annual certification testing and 5-year load testing for 15 elevators.
- Inspections must comply with ASME 17.1, 17.2, and 17.3 standards.
- Utilizing a QEI Certified Elevator Inspector.
- Determining safe operating condition and code compliance of equipment.
- Recertifying any repairs within 30 days of VA notification.
- Coordination of certification trips 45 days in advance with VA and maintenance contractor.
- Adherence to VA Fire/Safety and Engineering department safety precautions.
Deliverables & Reporting
- Daily digital/electronic field testing notes to the COR.
- Final inspection and testing reports submitted electronically within 30 days of completion, detailing system conditions, needed corrections, and maintenance.
- Issuance of 1-year operating certificates for passing elevators within 30 days.
- Issuance of temporary 60-90 day permits for minor corrections.
- Recommendations for elevator shutdown for critical safety issues.
- Completion of ASME Checklists for Electric and Hydraulic Elevators for each device.
Contractor Requirements & Qualifications
- Contractor personnel must possess all required certificates, licenses, and permits from state, county, and local jurisdictions.
- Documentation of these qualifications for new employees must be provided 7 days prior to work.
- Compliance with Federal, State, and local laws, including OSHA and EPA regulations, and Walla Walla VA safety/security requirements.
- A dedicated Contract Administrator is required, serving as a single point of contact, attending quarterly meetings and annual inspections, and ensuring invoice accuracy.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Anticipated Contract: Firm Fixed Price (FFP) Base + 4 12-month option years.
- Set-Aside: None specified (market research stage).
- Response Due: March 13, 2026, 3:00 PM EST.
- Published: March 3, 2026.
- Place of Performance: Walla Walla VA Medical Center, 77 Wainwright Dr, Walla Walla, WA 99362.
Response Instructions
Interested parties should submit:
- Company Name and Address.
- Small Business Administration's recognized business size classification.
- A thorough description of experience in managing support requirements of this nature.
Additional Notes
This is solely for information and planning purposes and does not constitute a solicitation. Responses are not offers and will not form a binding contract. All expenses for responding are the responsibility of the responder. Proprietary information will be handled accordingly. Questions regarding a future Request for Quote will not be entertained at this time.