H258--Medical Physicist for the William S. Middleton Memorial Veterans Hospital, Rockford VA Clinic, and Madison East Clinic
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 12, is soliciting quotes for Medical Physicist services to provide Radiation Compliance Testing and Performance Monitoring. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity covers the William S. Middleton Memorial Veterans Hospital in Madison, WI, the Rockford VA Clinic in Rockford, IL, and the Madison East Clinic in Madison, WI. Services include X-Ray, Fluoroscopy, and Nuclear Medicine equipment. Quotes are due March 4, 2026.
Scope of Work
The contractor will provide comprehensive on-site radiation compliance testing and performance monitoring. Key services include:
- Annual inspections of imaging equipment (X-Ray, Fluoroscopy, SPECT cameras) to ensure ACR compliance.
- Acceptance testing for new or relocated imaging equipment.
- Inspections following repairs or modifications.
- Consultation on radiation safety and compliance.
- Shielding design calculations and surveys.
- Annual review of quality assurance programs.
- Follow-up inspections for corrective actions.
- Manual calculation of peak skin dose for specific patient scenarios.
- Annual audit of the diagnostic imaging program.
- Equipment evaluation and quality control surveys.
- Documentation and reporting of all services performed.
Contract Details
- Contract Type: Firm-Fixed Price Purchase Order.
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) with four (4) one-year option periods.
- Ultimate Completion Date: March 31, 2031, if all options are exercised.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified by the CVE in the SBA Veterans Small Business Certification website.
- NAICS Code: 541990 (Size Standard: $19.5 Million).
- Authority: FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).
Submission & Evaluation
- Quotes Due: March 4, 2026, at 4:00 PM CT.
- Submission Method: Email to joni.dorr@va.gov.
- Required Submissions:
- Price Quote: SF 1449, Price Schedule, VAAR 852.219-75 fill-ins, FAR 52.212-3 fill-ins.
- Technical Quote: Must demonstrate ability to meet SOW requirements, including a minimum of three (3) certified Medical Physicists, company experience, acceptance testing experience, QA reports, contingency plan, and methods for skin dose values.
- Evaluation Factors: Technical Capability, Past Performance, Experience, and Price. Offerors rated borderline or below technically may not be considered for award.
- Questions Due: February 25, 2026, at 10:00 AM CT, via email to joni.dorr@va.gov.
Contact Information
- Contracting Officer: Joni Dorr
- Email: joni.dorr@va.gov
- Phone: 414-844-4800x43248