H258--Medical Physicist Services for William S. Middleton Memorial Veterans Hospital
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Medical Physicist Services for Radiation Compliance Testing and Performance Monitoring at the William S. Middleton Memorial Veterans Hospital in Madison, WI, and its associated clinics in Rockford, IL, and Madison, WI. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.
Scope of Work
The contractor will provide comprehensive Medical Physicist services, including:
- Annual inspections of imaging equipment (X-Ray, Fluoroscopy, SPECT) for compliance with American College of Radiology (ACR) requirements.
- Acceptance testing for new or relocated imaging equipment.
- Inspections following equipment repairs or modifications.
- Consultation on radiation safety and compliance.
- Calculation of shielding designs for new, replaced, or relocated imaging systems.
- Annual review of Quality Assurance (QA) programs for all modalities.
- Follow-up inspections for corrective actions.
- Calculation of peak skin dose for specific patient procedures.
- Annual audits of diagnostic imaging programs and equipment evaluations.
- Compliance with VHA Directives 1105.04 and 1129, and 29 CFR 1910.1096.
Contract Details
- Contract Type: Firm-Fixed Price Purchase Order.
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) with four (4) one-year option periods, potentially extending to March 31, 2031.
- Estimated Value: $19.5 Million.
- NAICS Code: 541990 – All Other Professional, Scientific, and Technical Services.
- Product Service Code: H258.
- Place of Performance: William S. Middleton Memorial Veterans Hospital (Madison, WI), Rockford CBOC (Rockford, IL), and Madison East CBOC (Madison, WI).
Eligibility & Set-Aside
This requirement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be registered in the SBA and verified by the CVE in the SBA Veterans Small Business Certification website.
Submission & Evaluation
- Submission Method: Quotes must be submitted via email to joni.dorr@va.gov.
- Submission Format: Two volumes: Price Quote and Technical Quote.
- RFQ Questions Due: February 25, 2026, 10:00 AM CST.
- Evaluation Factors: Technical Capability, Past Performance, Experience, and Price.
- Notes: Security clearances (Special Agreement Check - SAC) and fingerprints are required for contractor personnel.
Contact Information
- Primary Contact: Joni Dorr, Contract Specialist, joni.dorr@va.gov.