H258--RFQ - RADIATION SAFETY BADGES

Form / Attachment / Pricing Sheet

This document, "Line Items.xlsx", provides a detailed breakdown of estimated quantities for various badge types and related administrative tasks across five ordering periods. It is intended to inform bidders about the expected volume of work for each item.

• Item Descriptions: Details include monthly and quarterly badges (P1, U1, J1), forms for monthly badge wearers, monthly exposure reports, forms for quarterly badge wearers, quarterly exposure reports, emergency processing analysis, late/unreturned badges, forms for termination, and setups.
• Quantity Breakdown: Quantities are provided for Brooklyn and Manhattan locations, with separate totals for each ordering period (Period 1 through Period 5).
• Ordering Periods: The data is structured across five distinct ordering periods, each with a specified duration and estimated quantities.
• Specific Items: Includes estimated quantities for monthly badges (e.g., P1: 2060/year, U1: 844/year, J1: 531/year), quarterly badges (e.g., P1: 856/year, U1: 126/year), forms (e.g., Form 5 for monthly badge wearers: 140/year), exposure reports, emergency processing (10/year), late/unreturned badges (400/year), termination forms (80/year), and setups (80/year).

This spreadsheet is crucial for bidders to understand the anticipated scale and distribution of requirements over time. It directly impacts pricing strategies, resource allocation, and the overall feasibility assessment for potential proposers. Bidders should carefully review the quantities for each item and ordering period to develop accurate and competitive proposals.

Solicitation / RFP / RFQ

This is a combined presolicitation/solicitation for commercial items, specifically a request for quotations (RFQ) for radiation safety badges. The New York Harbor Healthcare System (Brooklyn and Manhattan Campuses) requires brand name or equal radiation safety badges to protect personnel and patients from radiation exposure and to comply with state and federal regulations. This announcement serves as the only solicitation; no separate solicitation document will be issued.

• Product: Radiation safety badges (brand name or equal).

• Specific Types Required:

  • Whole body dosimeters: Luxel+ (measures down to 1 mrem, photon and beta radiation) and InLight (measures from 1 mrem to 1000 rem, 5 keV to 20 MeV).
  • Ring dosimeters: Saturn Ring (TLD technology, minimum 10 mrem detection).
  • Neutron dosimeters: Neutrak (detects neutron radiation, Fast only or Fast+Thermal configurations).

• Accreditation: Provider must be accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Institute of Standards and Technology for the relevant radiation types.

• Compliance: Contractor must hold current NVLAP personnel dosimetry accreditation.

• Contract Type: Requirements contract.

• Period of Performance: 5 Ordering Periods:

  • 5/1/2026 - 4/30/2027
  • 5/1/2027 - 4/30/2028
  • 5/1/2028 - 4/30/2029
  • 5/1/2029 - 4/30/2030
  • 5/1/2030 - 4/30/2031

• Place of Performance/Delivery: Margaret Cochran Corbin VAMC (Manhattan) and Brooklyn VA Medical Center.

• FOB: Destination.

• Response Date/Time: February 12, 2026, 16:00 Eastern Time, New York, USA.

• Submission Method: E-mailed quotations accepted. Send to Janelle.Bonafede@va.gov.

• Evaluation Factors: Technical Capability and Price.

• Required Statement: Offerors must include a statement regarding acceptance of solicitation terms and conditions, or list any exceptions.

• Set-Aside: Unrestricted.

• NAICS Code: 334519 (with a small business size standard of 600 employees).

• Product Service Code (PSC): H258.

• Buy American: Offerors must complete and submit the Buy American Certificate (FAR 52.225-2).

• Limitations on Subcontracting: Offerors must submit VA Notice of Limitations on Subcontracting—Certificate of Compliance (852.219-76) as applicable.

• This solicitation uses simplified procedures for commercial items (FAR subpart 12.201-1).

• Provisions and clauses are current through Federal Acquisition Circular FAC_2025-0610-1-2025.

• Offerors must complete annual representations and certifications electronically via SAM.gov (FAR 52.212-3).

• Questions should be submitted in writing via email to Janelle.Bonafede@va.gov.

• Referenced attachments: Line Items, Buy American Certificate FAR 52.225, VA Notice of Limitations on Subcontracting.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products." It requires offerors to certify their compliance with subcontracting limitations as prescribed by 38 U.S.C. 8127(k)(2) and relevant FAR and VA regulations.

• Subcontracting Limitations: Details the percentage of contract work that must be performed by the prime contractor (typically not more than 50% paid to firms that are not VIP-listed SDVOSBs or VOSBs).
• Nonmanufacturer Rule: For contracts for supplies from a non-manufacturer, it outlines the requirement to supply products from a domestic small business manufacturer or processor, unless a waiver is granted.
• Manufacturer/Nonmanufacturer Certification: Offerors must self-certify whether they are a manufacturer or a non-manufacturer and meet specific criteria for each, including employee count, primary business activity, and ownership/possession of items.
• SDVOSB/VOSB Compliance: Addresses potential consequences for SDVOSB/VOSB awardees who do not act in good faith.
• Record Keeping and Cooperation: States that offerors may be required to provide documentation to verify compliance.
• Certification Statement: A formal certification to be completed, signed, and returned with the offer, affirming compliance with subcontracting limitations.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certification will result in the offer being deemed ineligible for award. Bidders must carefully review and select the appropriate certifications based on their business status and intended performance to ensure compliance with small business subcontracting requirements.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Oct 2022). It requires offerors to certify the domestic content of end products and critical components proposed for this acquisition.

• Certification: Offerors must certify that each end product is a domestic end product, and that domestic end products contain a critical component, unless listed as a foreign end product.
• Foreign End Products: Offerors must list foreign end products, their country of origin, and indicate if they exceed 55% domestic content (unless COTS or unknown).
• Domestic End Products with Critical Components: Offerors must separately list the line item numbers of domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the "Buy American-Supplies" clause of the solicitation.

This certificate is a mandatory part of the proposal submission. Bidders must accurately complete this form to certify compliance with Buy American Act requirements. Failure to provide accurate information may impact the evaluation of offers, as the government will evaluate offers in accordance with FAR Part 25.

Solicitation / RFP / RFQ

This is a Sources Sought Notice for market research purposes, not a solicitation. The Department of Veterans Affairs (VA), New York Harbor Healthcare System (NYHHCS) is seeking information on small business manufacturers or distributors capable of providing radiation safety badges. The goal is to determine market interest and capability for a potential future requirement.

• Product: Brand name or equal radiation safety badges.

• Purpose: To protect personnel and patients from unnecessary radiation exposure, prevent contamination, and meet regulatory requirements.

• Specific Items:

  • Whole body dosimeters (e.g., Luxel+, InLight)
  • Ring dosimeters (e.g., Saturn Ring)
  • Neutron dosimeters (e.g., Neutrak)

• Accreditation: Provider must be accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) for personnel dosimetry, specifically for the types of radiation relevant to the monitoring needs.

• Contract Type: Requirements contract.

• Ordering Periods: 5 ordering periods, starting May 1, 2026, through April 30, 2031.

• Response Date: January 30, 2026, 16:00 Eastern Time.

• Submission Method: Email all responses to Janelle.Bonafede@va.gov.

• Required Information: Name of firm, socio-economic category, complete address, phone & fax numbers, and letter of authorization for distribution.

• NAICS Code: 334519 (Other Measuring and Controlling Device Manufacturing).

• Focus: Seeking capabilities from Small Businesses.

• This is strictly for market research and does not obligate the government to issue a solicitation.

• No payment will be made for information submitted.

• Delivery locations include Brooklyn VAMC and Margaret Cochran Corbin VAMC (Manhattan).

• An Excel sheet for line item breakdown is referenced as an attachment.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of estimated quantities for various types of badges and related administrative tasks over five ordering periods. It serves as a pricing sheet or a detailed quantity estimate to inform bidders on the expected scale of services required.

• Item #: Sequential numbering for each line item.
• Description: Specifies the type of badge (e.g., Monthly P1, U1, J1, Quarterly P1, U1) or related service (e.g., forms, reports, emergency processing, late badges, setups).
• Quantity Breakdown: Details expected quantities per ordering period (5 periods) for both Brooklyn and Manhattan locations, along with the total quantity for each period.
• Ordering Periods: Quantities are estimated annually for each of the five ordering periods.

This spreadsheet is crucial for bidders to understand the anticipated volume of work for each item. It directly impacts pricing strategies, resource allocation, and the overall capacity planning required to fulfill potential contract requirements. Bidders should carefully review the quantities for each badge type and service across all ordering periods to accurately develop their proposals.