H265--FY26 SERVICES - LINAC Validation and Commissioning for (1X) Brooklyn VA Medical Center in Brooklyn, NY

SOL #: 36C24226Q0198Sources Sought

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

242-NETWORK CONTRACT OFFICE 02 (36C242)

ALBANY, NY, 12208, United States

Place of Performance

Brooklyn, NY

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

Equipment And Materials Testing: Medical, Dental, And Veterinary Equipment And Supplies (H265)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/fdf080d9bf54400daed6669cf0322603/view

Timeline

Posted

Dec 16, 2025

Last Updated

Feb 2, 2026

Response Deadline

Dec 18, 2025, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 02, has issued a solicitation for the one-time validation and commissioning of a newly installed Varian Halcyon Linear Accelerator (LINAC) at the Brooklyn VA Medical Center in New York. This requirement ensures the system is fully operational, clinically ready, and compliant with all federal and state radiation therapy regulations. Quotes are due by February 5, 2026.

Scope of Work

The contractor shall provide all personnel, labor, materials, and equipment necessary to perform commissioning in accordance with AAPM Task Group Reports and manufacturer specifications. Key deliverables include:

Pre-Commissioning Review: Verification of mechanical and dosimetric performance and integration with oncology information systems.
Beam Data Collection: Acquiring and validating dosimetric data and generating beam modeling datasets.
TPS Commissioning: Configuring and validating beam models within the Eclipse treatment planning system.
Documentation: Providing a comprehensive commissioning report, calibration certificates, and a final summary presentation.

Note: Per Amendment 0001, vendors must provide their own Quality Assurance (QA) hardware and software for the project.

Contract & Timeline

Type: One-time service contract.
Period of Performance: Estimated from February 15, 2026, to May 14, 2026 (3 months).
Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Place of Performance: Brooklyn VA Medical Center, Brooklyn, NY.

Evaluation

Award will be based on a best-value determination considering three factors:

Technical Capability: Includes an 8-page capabilities statement and a management plan.
Experience: Requires at least three references for similar services.
Cost/Price: Evaluated for fairness and reasonableness based on the total aggregate project cost.

Submission Details

Questions Deadline: January 30, 2026, at 3:00 PM EST.
Offer Due Date: February 5, 2026, at 3:00 PM EST.
Submission Method: Electronic submission to Julie Monagan Barnard at julie.monaganbarnard@va.gov.