H266--Biomed Test Equipment Annual Calibration
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify Service-Disabled Veteran-Owned Small Businesses (SDVOSBCs) capable of providing Annual Calibration Services for Biomedical Test Equipment at the George E. Wahlen VA Medical Center in Salt Lake City, UT. This effort ensures compliance with The Joint Commission (TJC) requirements and the safe, accurate use of medical devices. Responses are due April 10, 2026.
Purpose & Background
The George E. Wahlen VAMC requires this calibration contract to maintain compliance with TJC standards, which mandate certified test equipment for preventative maintenance inspections on medical devices. The VA cannot certify its own Test, Measurement, and Diagnostic Equipment (TMDE) and relies on external vendors with certified and calibrated equipment.
Scope of Work
The contractor shall provide comprehensive calibration services for a specified list of Test, Measurement, and Diagnostic Equipment (TMDE), detailed in Table A of the Statement of Work. Services must include all required parts, system verification, alignment, and adjustments, provided at no additional cost beyond the agreed contract terms. If equipment on the list is replaced, the calibration requirement will transfer to the new item. All services must adhere to Original Equipment Manufacturer (OEM) policies and procedures for preventative maintenance.
Contract Details
- Opportunity Type: Sources Sought
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSBC)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Product Service Code (PSC): H266 (Equipment And Materials Testing: Instruments And Laboratory Equipment)
- Period of Performance: A Base Year (May 15, 2026 – May 14, 2027) plus four (4) Option Years.
- Place of Performance: George E. Wahlen VA Medical Center, Medical Maintenance, 500 Foothill Drive, Salt Lake City, UT 84148.
Key Requirements & Deliverables
- Calibration Schedule: Services must be performed annually within the month of June.
- Documentation: Vendors must provide Calibration Service Reports (CSR) at the time of calibration and submit Engineering Service Reports (ESR) within 72 hours post-service. ESRs must detail equipment downtime, procedures, replaced parts, and costs.
- Personnel Competency: Field Service Engineers (FSEs) must be "fully qualified" with formalized training and a minimum of two years of experience on the specified equipment. Written assurance of competency and credentials is required.
- Equipment & Compliance: Contractors must possess all necessary OEM service manuals and diagnostic software. All test equipment used must have current calibration certifications traceable to a national standard. FSEs must adhere to VA regulations, including visible identification, designated parking, and restrictions on smoking and cellular phone use near medical equipment. Compliance with OSHA Bloodborne Pathogens Standard is mandatory.
- Reporting: Contractors must check in with Biomedical Engineering upon arrival and check out upon completion. Any defects or repairs beyond the contract scope must be reported to the CO and COR within 24 hours with a cost estimate.
Response Information
This is a Sources Sought notice for market research purposes. Interested SDVOSBCs should submit responses by April 10, 2026, at 12:00 PM Mountain Time. Point of Contact: Eric Ayers, Contract Specialist, eric.ayers@va.gov.