H291--PND 06-01-2026 - 666 - Transformer Oil Sampling - Base + 4

Amendment / Modification

This amendment modifies Solicitation 36C25926Q0438 with the following key changes:

• Response Date Extended: The deadline for offer receipt is extended to May 13, 2026, at 10:00 am Mountain Time, Denver, USA.

• Answers to Questions Provided: Responses to vendor inquiries are included.

• Price Schedule Revised: Line items for transformer drying services have been added.

• Attachment Added: Attachment 3, detailing transformer sample points, is now included.

• The entire solicitation is affected by the extension of the response date.

• The Price/Cost Schedule has been revised to include transformer drying services.

• Attachment 3 has been added.

• The proposal due date has been extended to May 13, 2026, 10:00 am MDT.

• Bidders should review the provided answers to questions and the revised price schedule, including the new line items for transformer drying, when preparing their offers.

Form / Attachment / Pricing Sheet

This document provides visual information and technical specifications for various transformers (labeled TF-1 through TF-106) located at the Sheridan VA Medical Center. It serves as a reference for potential bidders to understand the existing infrastructure.

• Transformer Identification: Each transformer is labeled with a unique identifier (e.g., TF-1, TF-2).
• Photographic Documentation: Images show the exterior and interior of each transformer, including wiring, gauges, and connection points.
• Nameplate Data: For most transformers, a clear image of the nameplate is provided, detailing specifications such as:
  • Manufacturer
  • Model and Serial Number
  • KVA rating
  • High Voltage (HV) and Low Voltage (LV) ratings (e.g., 12470/7200 V to 208Y/120 V)
  • Impedance (%IMP)
  • BIL ratings (Basic Impulse Level)
  • Temperature rise (°C)
  • Frequency (Hz)
  • Type (e.g., ONAN, DA)
  • Approximate weights (core/coil, tank/fittings, liquid, total)
  • Fluid type (e.g., mineral oil, biodegradable fluid, non-PCB)
  • Tap settings and corresponding voltage/amperage

This document is crucial for bidders to assess the current state of the transformers at the Sheridan VA Medical Center. It provides detailed technical specifications and visual context that will inform proposals related to maintenance, repair, replacement, or upgrade of these electrical assets. Understanding the existing equipment is essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document is VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: The contractor will not pay more than 50% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Construction (General & Special Trade): Specific percentage limitations apply (85% for general, 75% for special trade) to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Certification: Offerors must acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.
• Completion: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the contract type (services or construction) and ensure they can comply. This certification is a mandatory part of the offer submission. Failure to provide a completed and signed certification will result in the offer being deemed ineligible for award.

Solicitation / RFP / RFQ

This solicitation is for Transformer Oil Sampling services for the Sheridan VA Medical Center (VAMC) in Sheridan, Wyoming. The requirement is to draw samples from twenty-five (25) oil-filled transformers, have them analyzed, and provide the test results. If the oil is out of specification, it will need to be changed. The contract also includes up to two (2) transformer oil dryers per contract year.

• Perform transformer oil sampling for 25 specified transformers.

• Analyze oil samples and provide test results.

• Change transformer oil if it is out of specification.

• Provide up to two (2) transformer oil dryers per contract year.

• Samples to be taken annually between June and October.

• Contractor must develop and maintain a Quality Control Program (QCP).

• Contract Type: To be determined.

• Period of Performance: One (1) Base Year (12 months) and four (4) 12-month option years.

  • Base Year: 2026 (June 1, 2026 - May 31, 2027)
  • Option Years: 2027, 2028, 2029, 2030

• Estimated Value: NAICS code 541380, Size Standard $25 Million.

• Response Date/Time: May 7, 2026, 10:00 am Mountain Time, Denver, USA.

• Questions Due: April 30, 2026, 10:00 am MST.

• Submission Method: Email offers and questions to Charles Gritzmacher at charles.gritzmacher@va.gov.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Award Basis: Most advantageous to the Government, price and other factors considered. The Government may award to other than the lowest priced offer.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• Limitations on Subcontracting (LOS) apply: For services, the contractor will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Specific transformers are listed in the Performance Work Statement (PWS).

• Attachments include LOS 852.219-75 - Services and Wage Determination 2015-5411.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in specific geographic areas.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Accounting Clerk I", "Automotive Electrician", "Registered Nurse III", "Air Traffic Control Specialist") along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, including rates and conditions for application (e.g., Executive Order 13706).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to covered contracts, outlining specific requirements and minimum rates.
• Vacation and Holidays: Details the minimum paid vacation and holiday entitlements for employees based on years of service and the number of paid holidays per year.
• Footnotes and Special Conditions: Includes numbered footnotes that provide additional context or exceptions for certain occupations (e.g., Computer Employees, Air Traffic Controllers) and special conditions like hazardous pay differentials and uniform allowances.
• Conformance Process: Outlines the procedure for contractors to request authorization for additional classifications and wage rates if a required occupation is not listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum compensation that must be paid to employees working on the contract, ensuring compliance with federal labor laws. Bidders must review the listed occupations and their corresponding wage rates and fringe benefits to factor these costs into their pricing strategies. Failure to comply can lead to penalties and contract non-compliance.