H312-- FIRE AND SMOKE DAMPER INSPECTION SERVICES

FIRE AND SMOKE DAMPER INSPECTIONS

Cheyenne, WY VAMC

AMENDMENT SUMMARY:

Attachment 1 - Infection Control Risk Assessment Form (ICRA) is hereby incorporated

Attachment 2 B3 Price Schedule is hereby incorporated, and offeror shall submit the completed attachment along with the documents and requirements listed in 52.212-1 of the solicitation.

Period of Performance is revised to 1/1/2026-12/31/2030

Questions and Answers are included in this Amendment.

Offeror shall acknowledge receipt of this amendment on each copy of the offer submitted.

Questions and Answers

Question 1: Are there any buildings or specific areas on the Sheridan VAMC campus that will require Infection Control Risk Assessment (ICRA) precautions during damper access, such as the use of a HEPA containment cart?

Examples include operating rooms, sterile environments, or treatment areas for immune-compromised patients.

Government Response: The Fire and Smoke Damper areas were evaluated using the VHA ICRA worksheet and all areas were identified as Level 1.

Level 1 is identified as requiring the following:

Performing work activity in a manner that does not create dust.

Immediately replace any ceiling tile, close access panels, etc. upon completion of work.

Any materials brought into the facility must be free of contaminants and loose material.

A few areas have a higher patient risk category; however, remain Level 1. Those areas will require cleaning up if dust is created from opening a hatch, ceiling tile removal etc. No barriers will be required.

There are no Level II precautions for this contract.

A copy of the ICRA form used for the evaluation is included as Attachment 1

Question 2: Are there any locations, particularly above ceiling spaces where dampers are typically located, that are known or suspected to contain friable asbestos-containing material (ACM)?

Government Response: There are no locations the vendor will be accessing where friable ACM is known to exist.

Question 3: I only see the Base year, Option years 1 and 3. Where are Option years 2 and 4?

Government Response: As an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is anticipated, there are no Option Years rather, there will be ordering periods. A Task order would be placed when a need is determined.

Fire and Smoke Damper inspections are required once (1x) every 4 years. The majority of VAMC buildings are due for inspection in 2026, then 4-years later in 2030. The newer building (Building 87) is due in 2028.

2026: Buildings 3,4,5,6,7,8,9,64,71,71N & 86

(estimated 467 dampers) are due to be inspected

2027: No inspections due

2028: Building 87

(estimated 131 dampers) is due to be inspected no later than (NLT) July 2028

2029: No inspections due

2030: Buildings 3,4,5,6,7,8,9,64,71,71N & 86

(estimated 467 dampers) are due to be inspected

*The Period of Performance will be updated to 1/1/2026-12/31/2030.

The REVISED Price Schedule has been included as Attachment 2.

Question 4: Is HEPA required; and if so, is there a cart available at your facility that we can utilize?

Government Response: It is recommended that the vendor bring a portable vacuum equipped with HEPA filtration to vacuum dust in any patient care areas, if needed. Our facility can provide a cart for use while the vendor is on-site.

No additional questions are being accepted for this Combined Synopsis Solicitation.

Note: All aspects of ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS shall be met to be considered for award. Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

Note: All aspects of ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS shall be met to be considered for award. Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.