H312--Fire and Smoke Dampers Reinspection and Repair One time buy
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Illiana Health Care System in Danville, IL, is seeking quotes for the reinspection and repair of 53 fire and smoke dampers (FSD). This is a one-time buy utilizing Simplified Acquisition Procedures. Quotes are due by April 1, 2026, at NOON LOCAL TIME.
Scope of Work
The contractor will be responsible for:
- Performing maintenance, physical inspection, cleaning, recalibration, and testing of fire, smoke, and combination fire/smoke dampers.
- Ensuring compliance with Joint Commission, NFPA, State, and Local Codes.
- Coordinating with the Contracting Officer's Representative (COR) for scheduling and fire alarm system testing.
- Documenting "before" and "after" conditions with digital pictures.
- Decommissioning dampers as per current NFPA codes, if applicable.
- Providing a final report detailing damper status, explanations for failures, and information on decommissioned dampers.
Contract Details
- Contract Type: Firm-fixed price.
- Period of Performance: 90 days after the date of award.
- Product Service Code: H312 (Inspection And Laboratory Services: Fire Control Equipment).
Set-Aside
The acquisition is listed as UNRESTRICTED. However, the solicitation incorporates clauses related to "Notice of Price Evaluation Preference for HUBZone Small Business Concerns" and "Postaward Small Business Program Rerepresentation," suggesting potential considerations for small businesses.
Evaluation
Award will be based on evaluation factors including Technical Capability, Price, Experience, and Veteran's Involvement. Preference will be given to VOSBs and SDVOSBs when other factors are equal.
Submission & Deadlines
- Questions Due: April 1, 2026, via email to Makena.James@va.gov.
- Quotes Due: April 1, 2026, at NOON LOCAL TIME, via email to Makena.James@va.gov.
Eligibility & Notes
- Offerors must hold current certification from ICB, ANSI, or an equivalent body for HVAC fire and life safety.
- A minimum of 3 years of experience in fire and smoke damper inspection and maintenance is required, with specific experience in VA facilities/medical centers and large facilities.
- Contractors must comply with facility requirements, including safety, security, and drug-free policies.
- All contractor personnel require fingerprinting and PIV badges for access to the Danville VAMC.
Contact Information
- Primary Contact: Makena James, Contract Specialist
- Email: Makena.James@va.gov
- Phone: (414) 844-4871