H312--Fire Damper Inspections and Certification

Amendment / Modification

This amendment addresses vendor questions regarding the Fire Damper Inspections and Certification RFQ# 36C24826Q0309. It includes responses to several vendor questions and provides an updated Performance Work Statement (PWS).

• Performance Work Statement (PWS): Updated PWS is attached, which is intended to address vendor questions.

• Questions & Answers: Specific vendor questions are listed with government responses (though the responses themselves are not detailed in the provided text, the questions indicate areas of inquiry).

• The amendment implies that the updated PWS should be used to address requirements. Bidders should review the updated PWS and the Q&A to ensure their proposals align with the clarified requirements.

• The original solicitation details (RFQ# 36C24826Q0309, Response Date/Time/Zone: 02-20-2026 10AM EASTERN TIME, NEW YORK, USA) remain unchanged unless otherwise specified in the amendment, which is not detailed here.

Performance Work Statement (PWS)

This PWS outlines the requirement for Fire/Smoke Damper Inspection and Certification services at the James A. Haley Veterans’ Hospital (JAHVH) in Tampa, FL.

• Perform inspection and certification of approximately 1047 fire, smoke, and combination dampers.

• Furnish all labor, material, tools, equipment, supervision, and insurance.

• Install access doors where necessary for certification.

• Ensure all identified dampers are in working order and accessible.

• Provide documentation of all inspections and certifications in hard copy and electronic form.

• Drawings will be provided prior to scheduling work.

• Work must be performed by qualified Contractor Professionals.

• Contractor must provide written assurance of personnel competency and a list of credentials for approved service personnel within 10 days of contract award.

• CO or COR reserve the right to request authentication of training certificates or credentials.

• Work must be accomplished within all OSHA and VA Hospital policies and regulations.

• Inspection and Certification shall occur between Mondays-Fridays, 8 am - 4:30 pm, coordinated with the COR.

• Contractor shall update COR daily and perform a written out brief upon completion.

• Upon completion, tasks shall be inspected by the COR.

• A copy of the report shall be submitted to the Chief, Engineering Service or COR.

• No component of the fire alarm system or smoke control system may be taken out of service beyond a 4-hour period.

• All components must be restored to full operation at the end of the work shift.

• Contract Period of Performance: Tentatively February 1, 2026 – February 28, 2026.

• Location: James A. Haley Veterans’ Hospital, 13000 Bruce B Downs Blvd, Tampa FL 33612.

• Personnel Qualifications: Contractor must provide written assurance of personnel competency and credentials. NICET certified technicians are required. Workers need 16-hour Asbestos O&M course; Supervisors need 40-hour Asbestos Contractor/Supervisor course if working in ACM areas.

• Safety: Compliance with all OSHA and VA Hospital policies and regulations. Specific procedures for working in Asbestos-Containing Material (ACM) areas, including monitoring, PPE, enclosure requirements, and disposal.

• Security: Contractor personnel shall be escorted by a JAHVH employee during Inspection and Certification. All contractor employees must complete VA Privacy and Information Security Awareness Training.

• Reporting: Daily updates to COR, written out brief upon completion, submission of reports to Chief, Engineering Service or COR.

• Documentation: Provide operational and technical documentation for all components serviced.

• Asbestos: COR will notify contractor if work area involves asbestos. VA will supply asbestos maps. Specific procedures for ACM areas must be followed.

• Access: Vendor shall provide a list of all employees working on-site prior to the start date for facility access.

• COVID-19 Protocols: Contractor shall abide by CDC and EPA guidelines, and JAHVH protocols.

• Travel: Travel will not be paid by the government.

• C&A: Certification and Accreditation (C&A) requirements do not apply.

Form / Attachment / Pricing Sheet

This document is a "Legends, Abbreviations, and General Notes" sheet for mechanical drawings. It serves as a reference for understanding the symbols, abbreviations, and standard practices used throughout the project's mechanical plans.

• Symbols: Provides graphical representations for various piping, ductwork, valve, and damper components.
• Abbreviations: Lists common acronyms and their full meanings used in mechanical engineering and construction.
• General Notes: Outlines important installation, coordination, safety, and code compliance requirements.
• Design Conditions: Specifies design temperatures for summer and winter, and notes the climate zone (Tampa, Florida).
• Applicable Codes and Standards: Lists relevant building codes and industry standards (e.g., IBC, IMC, NFPA, ASHRAE).

This document is crucial for bidders to accurately interpret the mechanical floor plans and specifications. Understanding these legends, abbreviations, and general notes is essential for preparing a compliant and accurate bid, as well as for successful project execution. It clarifies the technical language and graphical representations used in the design documents.

Form / Attachment / Pricing Sheet

This document provides instructions for vendors on how to complete and submit VA Webform 10091 through the Customer Engagement Portal (CEP) using ID.me registration. It also directs vendors to resources for invoice and payment status, and EOP/EOB documents.

• VA Webform 10091: Vendors (SAM or Non-SAM registered) must use this form via the CEP platform (cep.fsc.va.gov) after registering with ID.me.
• CEP Access: Existing CEP users need to re-enter their tax ID. New users must register with SAM.gov first, wait 72 hours after SAM approval, and then register through ID.me on the CEP platform to update their Unique Entity Identifier (UEI).
• Invoice/Payment Status: Commercial vendors can check status via their Tungsten Network account.
• EOP/EOB Documents: Medical providers can access these via the eCAMS Provider Portal (ePP). Registration information is available at occepp.fsc.va.gov.
• ChampVA Providers: Must contact ChampVA directly for EOP & EOB documents.
• Contact Information: Provided for CEP assistance (VHATAMFiscalAccountants@va.gov), eCAMS Provider Portal (512-386-2278 or eCAMSHDSupport@va.gov), and ChampVA (800-733-8387).

This document is crucial for vendors needing to enroll in direct deposit or update their payment information with the VA. It outlines the mandatory steps for accessing the CEP platform, which is essential for processing payments. Vendors must follow these instructions to ensure timely and accurate payment processing. It also directs vendors to specific portals for tracking invoices and payment status, which is vital for financial management.

Solicitation / RFP / RFQ

This is a combined synopsis solicitation (RFQ) for Combination Fire and Smoke Damper Inspection and Certification services at the James A. Haley Veterans Hospital (JAHVH) in Tampa, FL. The solicitation is issued under streamlined procedures for commercial products and services.

• Inspection and Certification of Fire Dampers, Smoke Dampers, and Combination Fire and Smoke Dampers.

• Services to be performed at James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd., Tampa, FL 33612-4745.

• Offerors must provide a technical and management approach plan (max 10 pages) demonstrating understanding of the Performance Work Statement (PWS).

• Offerors must provide qualifications/certifications detailing successful experience.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors using comparative evaluation.

• Quote must be valid for 90 days.

• The solicitation is unrestricted, for full and open competition.

• Submission Deadline: February 17, 2026, 10:00 AM Eastern Time.

• Submission Method: Email to Walida.MooreSaintil@va.gov as one combined PDF document.

• Evaluation Factors: Technical Acceptability, Past Performance, and Price.

• Technical Acceptability: Assesses a sound, compliant approach meeting PWS requirements.

• Past Performance: Evaluated based on CPARS, customer surveys, or other reasonable bases.

• Price: Total evaluated price will be the sum of all line-item prices.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• NAICS Code: 541350 – Building Inspection Services (Small Business Size Standard: $11.5 Million).

• FSC/PSC: H312 – Inspection – Fire Equipment.

• All qualified businesses are invited to respond.

• To be considered a Service-Disabled Veteran Owned Small Business (SDVOSB), offerors must be verified in VetCert at the time of offer receipt.

• All offerors must be registered in the System for Award Management (SAM.gov).

• Vendor questions due by February 13, 2026, 10:00 AM EST.

• No phone calls will be accepted.

• Referenced Attachments: PWS, MECH Floor Plans, Vendor Form (VA Webform 10091).

• Applicable FAR clauses are incorporated by reference.