H312--FY27 SERVICE - Hood Fire Protection System Inspections - Bath VAMC (B+4)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bath VA Medical Center in Bath, NY, is conducting a Sources Sought for semi-annual inspections of Hood Fire Suppression Systems. This market research aims to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), HUBZone, and other Small Businesses. The anticipated contract period is from October 1, 2026, to September 30, 2027, with four (4) option years. Responses are due by June 10, 2026, at 3:00 PM EST.
Scope of Work
The requirement is for semi-annual inspections of various Hood Fire Suppression Systems (e.g., Protex, Halton, Laskin, Greenheck) located across multiple buildings at the Bath VA Medical Center. Key aspects include:
- Inspections to be performed during standard business hours (Monday-Thursday, 7:00 AM - 4:00 PM).
- Scheduling inspections at least 24 hours in advance with the Contracting Officer's Representative (COR).
- Inspections must occur in October and April.
- Compliance with the most current versions of NFPA 17A and NFPA 76 standards.
- Contractor must be fully insured and provide proof of insurance.
- All parts, labor, and materials are to be included.
Contract & Timeline
- Opportunity Type: Sources Sought / Request for Information
- Anticipated Contract Type: Service contract (inspections)
- Anticipated Duration: Base year (10/01/2026 - 09/30/2027) + four (4) option years.
- NAICS Code: 238990 (Small Business Size Standard: $19 million)
- Response Due: June 10, 2026, at 3:00 PM EST
- Published Date: June 2, 2026
Eligibility & Submission
- Targeted Set-Aside: Market research targets SDVOSB, VOSB, 8(a), HUBZone, and other Small Businesses.
- Registration: Vendors must be registered in the SBA Small Business Search database and SAM.gov (UEI, CAGE Code, Tax ID).
- Past Performance: Contractors must demonstrate at least five (5) consecutive years of experience in fire suppression inspection services within healthcare, industrial, education, and commercial facilities.
- Submission Requirements: Interested vendors must submit a written response via email to Julie.monaganbarnard@va.gov. The response must include:
- Company name, address, point of contact, phone, email.
- SAM.gov UEI number, CAGE Code, Tax ID Number.
- Type of small business designation.
- A capability statement detailing qualifications and ability to perform the required services, including documentation of technical expertise.
- Note: This is for informational purposes only and does not constitute a solicitation. Phone calls will not be accepted.