Amendment - H312--Portable Fire Extinguisher and Fixed Fire Protection Systems Service, (100% Small Business Set-aside)

Solicitation / RFP / RFQ

This solicitation is for the inspection, testing, and maintenance of 579 various branded fire extinguishers and fixed fire protection systems at the Coatesville VA Medical Center. It also includes a requirement for equipment delivery. This is a total small business set-aside.

• Inspection, testing, and maintenance of fire extinguishers (ABC dry chemical, Class K, pressurized water, carbon dioxide) and fixed fire protection systems (clean agent, wet chemical kitchen systems).

• Hydrostatic testing for specific extinguisher types as per schedule.

• Provision of new 10-pound ABC extinguishers with mounting hardware.

• Monthly and annual NFPA 10 inspections are performed by the in-house fire department and are NOT part of this contract.

• Contractor will be escorted to worksites by Facilities Engineering Service (FES) staff and must supply all tools, materials, and labor.

• Service reports must be provided to the COR.

• Contract Type: Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: One base year with four 12-month option periods.

• Estimated Value: Not explicitly stated, but NAICS code 561990 has a size standard of $16.5 Million.

• Questions Due: Tuesday, April 21, 2026, by 3:00 PM EST.

• Quotes Due: Thursday, April 23, 2026, by 3:00 PM EST.

• Submission Method: Via email ONLY to April.Cotter@va.gov.

• Evaluation: Quotes will be evaluated on a Lowest-Price Technically Acceptable (LPTA) basis, considering Price and Compliance with quote submission instructions.

• Offerors must be registered in SAM.gov.

• Total Small Business Set-Aside.

• NAICS Code: 561990 (Other Support Services and Waste Management and Remediation Services).

• Size Standard: $16.5 Million.

• The Solicitation Number is 36C244-26-Q-0243.

• Service Contract Act Wage Determination No. 2015-5791 Rev. 30, dated 12-03-2025, applies.

• Attachments referenced for additional details.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" clause (NOV 2022). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory form that must be completed, signed, and returned with the bid, quotation, or proposal.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Acknowledgement of Certification: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Consequences of Non-Compliance: Details potential penalties for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Record Keeping: Offerors understand they may be required to provide documentation to VA to demonstrate compliance with subcontracting limitations.
• Certification Section: A fill-in section for the offeror to formally certify compliance, including printed name, title, signature, date, and company information.

This document is critical for bidders. Failure to complete and submit this certification with the proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed approach complies.

Solicitation / RFP / RFQ

This solicitation is for the inspection, testing, and maintenance of 579 various branded fire extinguishers and deficiencies in kitchen fire protection systems across the Coatesville VA Medical Center campus. The contract will be a Firm-Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) with four 12-month option periods.

• Fire Extinguisher Maintenance: Includes five-, six-, and twelve-year inspections, testing, and maintenance, including hydrostatic testing, for various types of extinguishers (ABC dry chemical, Class K, pressurized water, carbon dioxide, and MRI non-magnetic de-ionized water).

• Fixed Fire Protection Systems: Semi-annual inspection, testing, and maintenance of 6 wet chemical fixed kitchen suppression systems and 2 clean agent systems (FM-200 and Sapphire).

• New Equipment: Provision of twenty (20) new 10-pound ABC extinguishers with mounting hardware.

• Reporting: Completed service reports are required.

• Coordination: All equipment and electrical shutdowns must be coordinated with the COR and Fire Department Chief. Work is to be performed Monday-Friday during normal business hours (7:30 AM - 4:00 PM), excluding Federal Holidays and weekends.

• Pickup/Drop-off: Fire extinguishers will be picked up at the fire station and returned there upon completion, coordinated Monday-Friday between 07:30 and 16:00 hours.

• Ansul System Inspection: Conducted in Buildings 6, 9, 138, and 139.

• Clean Agent Inspection: Occurs Monday-Friday between 07:00 and 16:00 hours at the MRI building and Building 74A.

• Contract Type: Firm-Fixed-Price IDIQ.

• Period of Performance: Base year plus four 12-month option periods.

• Estimated Value: Not explicitly stated, but NAICS code 922160 (Fire Protection) and Size Standard $16.5 Million are provided.

• Submission: Quotes must be submitted via email ONLY to April.Cotter@va.gov by 3:00 PM EST on Friday, March 06, 2026.

• Questions: Due by 3:00 PM EST on Wednesday, March 04, 2026.

• Evaluation: Quotes will be evaluated on a Lowest-Price Technically Acceptable (LPTA) basis, considering Price and Compliance with quote submission instructions.

• Registration: Offerors must be registered in SAM and VetCert (for VOSB verification).

• Total VOSB Set-Aside: This acquisition is a total set-aside for Verified Veteran-Owned Small Businesses (VOSBs).

• Requirements: Offerors must be VIP-listed VOSBs and comply with VAAR subpart 819.70 and SBA regulations.

• The solicitation number is 36C24426Q0243.

• SCA WD No. 2015-5791 Rev. 30 dated 12-03-2025 applies.

• Attachments are referenced for additional details.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Portable Fire Extinguisher Inspections at the Department of Veterans Affairs (VA) Coatesville VAMC. The government is seeking to procure these services.

• Portable Fire Extinguisher Inspections at VAMC Coatesville PA.

• The award will be made to the response most advantageous to the Government.

• Responses should contain the vendor's best terms and conditions.

• This solicitation is issued as an RFQ (Request for Quotation).

• Quotes are being requested; a written solicitation document will not be issued.

• Questions regarding the notice must be received no later than March 04, 2026, by 15:00 ET via email to april.cotter@va.gov. No questions will be accepted after this date.

• NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

• Submission of responses (quotes) must be received no later than March 06, 2026, by 15:00 ET via email to april.cotter@va.gov.

• Late submissions will be treated in accordance with FAR 52.212-1(f).

• This solicitation is a 100% Certified VOSB (Veterans-Owned Small Business) Set-Aside.

• The associated NAICS code is 922160 with a small business size standard of $16.5 million.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective August 27, 2025.

• Attached documents include: "36C24426Q0243 Portable Fire Extinguisher Coatesville .", "SCA WD No 2015-5791 Rev. 30 dated 12-03-2025.", and "852.219-75 MUST SIGN AND RETURN WITH PROPOSAL."

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5791, Revision 30) for the Service Contract Act, effective December 3, 2025. It lists prevailing wage rates and fringe benefits for various occupations in Pennsylvania, specifically for the counties of Bucks, Chester, and Montgomery.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a federal contract in the specified geographic area. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with the Service Contract Act when preparing their proposals. It outlines specific hourly rates for a wide range of occupations, from administrative support to technical and maintenance roles, as well as details on health and welfare benefits, paid sick leave (EO 13706), and vacation/holiday policies.